Files in Projects
Projects have their own file storage where uploaded files, linked cloud files, or files from comments and project tasks are displayed (depending on your permissions).
Key benefits and use cases
The project file storage helps you:
- Collect files centrally in your project instead of losing them in comments
- Switch between list and gallery view depending on whether you have many files or many images
- Add files quickly using the plus button or drag and drop
- Link cloud files from Google Drive or Microsoft OneDrive without uploading them
- Automatically collect files from project comments and tasks (depending on permissions)
- Find files faster through grouping, sorting, and searching
Opening the file storage in a project
- Open the desired project.
- Click on Files in the header. (If you don't see the tab, click on the More dropdown menu first.)
Switching views
You can switch between list view and gallery view using the icons in the middle at the top below the header:
- Gallery view: Ideal for few files or many graphics.
- List view: Recommended for projects with many files.
Adding files
In the Files tab, click on the + File button in the upper left corner.
Adding files from your computer
Select From my computer to upload files, or drag one or more files from your computer into the file storage using drag and drop.
Adding files from Google Drive or OneDrive (linking)
You can link files from your Google Drive or Microsoft OneDrive to the project.
- Select From Google Drive or From OneDrive
- Select the appropriate drive, a window will open
- Sign in with your Google or Microsoft credentials
- Search for a file and select it to link it with the project
- After linking, the file will appear in your awork project's file storage
Important: awork does not have access to your cloud drive. Only a link to the file is created and the current name is saved.
When someone else opens the file, they will be redirected to the cloud drive.
Cloud drive permissions apply. This means: Not everyone with access to the awork file storage automatically has access to the linked cloud files.
Files from comments and tasks
Files attached as comments in the project automatically appear in the files section. The same applies to files that are in tasks.
The corresponding read permissions always apply. For example, if you don't have permission to see certain tasks, you also won't see their files in the project files.
Which task a file belongs to
For files from tasks, you'll see the task name below the file name. You can use this to jump directly to the task.
For files from tasks, you need read permissions for the tasks. To delete them, you need corresponding write permissions.
Grouping, sorting, and searching
You can group and sort files. awork automatically remembers your settings for the project.
- Group by task, user, or type
- Sort by date, name, or task
- Search using the line in the upper left with the search icon
Tips and limitations
- There is no workspace-wide file storage - file storage is only available per project.
- For global storage in your team, use a cloud drive. It usually offers more detailed options for permission management and sharing.
- The maximum file size for a single file is 1 GB.
Size and storage limitations: There is no fundamental limit on total data volume in awork. However, we reserve the right in our terms and conditions to limit storage or charge separately for very high requirements.
FAQ
Where do I find the file storage of a project?
Click on Files in the header of a project. (If you don't see the tab, click on the More dropdown menu first.)
Does awork access my Google Drive or OneDrive files when I link them?
No. awork creates a link to the selected file and saves the current name. When you open the file, you'll be redirected to your cloud drive and the permissions there apply.
Why don't I see some files in the project files?
Files from comments and tasks are only displayed if you have the corresponding read permissions. If you're not allowed to see certain tasks, you also won't see their files.
Is there a workspace-wide file storage?
No. File storage in awork is only available per project. For global storage, we recommend using a cloud drive.
Are there storage limitations in awork?
There is no fundamental limit on total data volume. However, we reserve the right in our terms and conditions to limit storage or charge separately for very high requirements.
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