awork for Large Teams
How can teams with 50, 100, or 500+ users map their workflows smoothly in awork and manage complex projects?
The larger the organization using awork, the more users working with the tool, and the higher the demands on your workspace. How can bigger teams with 50, 100, or 500+ users map their workflow smoothly in awork? How do you structure your workspace best? And can you manage more complex projects in awork too? You'll find answers to these and many other questions here!
Overview of All Topics
- Custom Workspace Structure & Permissions
- Projects, Processes & Internal Organization in One Workspace
- Accurate Capacity Planning
- Easy Overview with Views, Filters & More
- Templates for Recurring Projects
- Analyze Times, Projects & Tasks
- Guest Licenses for Collaborating with External Partners
- Practical Import Functions & Integrations
Custom Workspace Structure & Permissions
First things first! Before you roll out awork in your organization, you should configure your workspace so it fits your needs perfectly. Larger companies often have a hierarchical structure that separates departments and locations from each other and defines clear responsibilities for individual team members. This hierarchy can also show up in your tool usage: different teams need different access to resources and projects within the tool.
With awork's permission management, you can customize your workspace individually and easily map different hierarchy levels and organizational structures. These cases and many other options are possible in awork:
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Management wants to stay informed about all ongoing projects but doesn't need access to task details?
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Team leads need to coordinate their team's tasks and be able to manage and analyze their time availability?
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Different team members need to work on various projects but shouldn't have full access to all project details, time tracking, or information about other employees?
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Different locations, departments, or other organizational units should only see and edit their own projects?
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Freelancers, clients, or external consultants work on individual projects from time to time?
Projects, Processes & Internal Organization in One Workspace
Depending on the different working styles and initiatives that coexist in large organizations and their individual units, it's possible to map a wide variety of different projects in a single workspace. But awork isn't just your reliable partner for project planning - you can also organize various processes, organizational topics, and workflows in the tool.
This could be, for example:
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Creating a new campaign,
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the internal recruiting process,
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assembly steps in the workshop,
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the weekly team meeting,
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or the next sprint including backlog for developing the new app.
Depending on your work style, you can display tasks and their details in lists, as an agile board, or as a timeline with due dates and dependencies. This display is customized per project, so you always see the most important information at a glance. Pretty nice!
Accurate Capacity Planning
Especially in larger teams with 50+ employees, capacity planning quickly becomes a challenge: as your team grows, team leads lose visibility of upcoming to-dos and deadlines. Plus, imbalances can develop: while some team members are stretched thin, others feel underutilized.
With awork, large teams bring transparency to their workload. In the team planner, you can see the capacity of all team members across projects and users, and adjust the workload accordingly. The integrated calendar ensures smooth, reliable planning: it automatically reduces the available capacity of individual team members when new projects, appointments, or task blockers are added. So awork makes team and project planning simple and reliable, even in larger organizations.
Keep calm and plan with awork!
The new planner combines project planning with your team's personal calendar. The result: the most accurate workload calculation ever!
Project Overview with Views, Filters & More
A typical challenge with work management in large companies: since you need to map a large number of projects and workflows simultaneously in the tool, high complexity and large numbers of tasks can quickly lead to chaos. awork gives you various ways to stay on top of even extensive projects.
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Assigning tags, activities, and project types creates evaluation and categorization options. At a glance, these attributes show you the projects and tasks that are relevant to you and keep even a crowded workspace organized and clear.
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With custom filter and sorting options at different levels, you can display the most important projects and tasks for your specific needs.
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You can structure your projects by content using task lists. Expanding and collapsing these lists makes working on tasks in parallel super organized. It also helps you focus on the tasks that matter to you.
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In addition to task lists, the task board and timeline offer additional views within the project to organize tasks either by their status or in their chronological sequence. You decide whether you prefer to work agile or waterfall style.
Good to know: We have customers with several hundred employees who work comfortably and clearly in a single workspace! You can see how our customer thjnk, with over 500 employees, takes their project management to the next level with awork in our YouTube video.
Templates for Recurring Projects
For the joy of work – that's what our motto says: at awork, we want to bring real joy to your work and prevent you from being held back from implementing your goals by administrative tasks. So you can set up your projects even faster, you have the option to create simple templates for frequently occurring, identical projects or task sets. This saves you manual work and gives you more time to focus on important things.
Especially for larger companies with many standardized processes and recurring projects, these templates are a real game changer. Just give it a try!
Analyze Times, Projects & Tasks
In many large organizations, reports for internal or external reporting need to be created during or after project completion. With awork, you can compile and export this data in just a few clicks.
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Export your tasks and projects in different views and formats so you can discuss the current status of your projects with your team or clients, for example.
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Thanks to time tracking with export functionality, team leads know exactly when and how long their team members worked on which projects and tasks.
awork Connect for Collaborating with External Partners
With awork Connect, you can collaborate free of charge with your external partners.
Practical Import Functions & Integrations
Last but not least: awork also makes it easy to integrate smoothly into your existing tools. Generally, the larger the organization, the more programs and services are in use. For efficient work, importing and exporting data from awork is therefore important. Working with interfaces also simplifies your daily operations. Here's how it works:
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With import sheets, you can easily transfer data from previously used project management software into awork. The same goes for creating many users. This saves you time when switching tools and gets you up and running quickly!
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Using Zapier & Webhooks, you can process standardized data in or out of other tools.
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The awork integration library allows you to easily connect various tools. From chat apps like Slack or MS Teams, to invoicing tools and a variety of SSO providers – have fun with your favorite integrations and make your daily work easier!
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Last but not least, thanks to our open API and associated documentation, you can integrate almost any other tool with awork.
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