Working with Task Lists

Task lists help you organize tasks in the project tab Tasks. You can bundle tasks into lists, reorder lists, and move tasks flexibly between lists.

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Create a new task list

There are three ways to create a new list:

• If you don't have any list in the project yet, click on the dashed box to create a new list
• Click on + Task (top left) and select Task List
• Hover your mouse below an existing list to insert a new list after it (or between two lists)

Give the list a name.

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Change the order of task lists

You can sort lists in two ways:

1. Via drag and drop: Click on a list's header (where the list name is) and drag it to the desired position
2. Via Manage task lists (list icon top right): In the window you can see all lists and reorder them via drag and drop

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Add tasks to lists or move them between lists

When you create a new task via the task window, you can select in the Lists field which lists it should appear in.

This also works with existing tasks:

• Via the quick action Select task lists
• In the task details in the Task Lists field
• Action button (three dots) via Edit
• Multiple selection

You can create tasks directly in the New Task row of a list.

If you hover between two tasks and click on new task, you can also create tasks between existing tasks in the list.

More on this: Edit multiple tasks at once.

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Sorting tasks

Via drag and drop you can move tasks between lists or change their order.

When you move a task between two lists, awork asks at the bottom of the screen whether you want to move the task or if you only want to see it additionally in the new list. If you confirm, it will appear in both lists.

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Quick actions in task lists

You can perform some actions directly in the list, for example:

1. Adjust the status of a task
2. Mark the task as priority
3. Select task lists
4. Add and remove tags
5. Edit recurrence rule
6. Start a timer
7. Set due date
8. Assign assignees
9. Edit more details of the task
10. Edit custom field (if configured in the project)

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Display progress of a task list

At the top right next to the list name you can see the progress of the list:

• Task progress as "Completed tasks / Existing tasks"
• Time progress as "Logged time / Planned time"

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Views for task lists

In the task overview you have two modes to choose from:

1. Full width mode The lists and columns automatically adjust to your browser window. With smaller windows, task details are displayed in smart stacking mode. When there's more space, you'll see columns that you can manually show and hide.
2. Compact list Here you can return to the familiar compact mode. This mode is only available for task lists and task filters.

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Open task details

Click on the task name in the list. The task opens on the right.

If your awork window is too small for the split view, you'll automatically navigate to the task details.

More on this: All task details.

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Display completed tasks

When you complete a task, it's automatically hidden in the list view after a page refresh.

At the top right you'll find the icon to display completed tasks. You have two options:

• Show recently completed tasks: Shows only tasks that were completed within the last 30 days. This is particularly useful when many tasks accumulate over time in ongoing projects.
• Show all: Shows all completed tasks of the project.

awork automatically remembers this setting for your user and the project.

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Duplicate, link, or move a task list

Via the list action menu (top right in a task list) you can manage the entire list:

• Duplicate task list including tasks: Hidden completed tasks are duplicated. Subtasks and descriptions are also copied. After duplicating, the new list appears together with all tasks below the original list.
• Copy link to task list: Use the action button (three dots) to copy a direct link to the list.
• Move task list to another project: Select the target project and assign the tasks to a new status if the task statuses differ. After moving, the list disappears from the original project after saving.

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Filter by task lists

In task filters you can select task lists and filter by them. You can also enter only parts of a list title (for example "Onboarding"). Then tasks from all lists are displayed whose title contains this word. This way you can refine filters further and get cross-project overviews.

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Collapse, archive, or delete unused lists

You can hide the tasks of a list by collapsing it via the arrow icon at the top right in the header.

If a list should no longer be displayed at all, you can delete or archive it via the Action button of the list.

With Archive, the list is hidden. Archiving is only possible if the list no longer contains any open tasks. If there are still open tasks, you can:

• Move open tasks to No List
• Move open tasks to another list
• Complete open tasks (mark as done)
• Delete open tasks

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Show archived lists again

Here's how to manage archived lists:

• Click on the list icon to open Manage task lists.
• Use the action button next to an archived list to restore the list, delete tasks, or permanently delete the list.

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Search task lists

Via the search icon at the top right you can search task lists.

Besides the task name you can search for specific criteria:

• Task lists
• Priority (Prio)
• Tags
• Due date
• Status name

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Import task templates

You can import pre-made task templates into projects.

More on this: Templates for tasks.

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Edit multiple tasks

You can edit multiple tasks at once (for example move them to another project or delete them).

More on this: Edit multiple tasks at once.

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Known limitations

• "No List" doesn't support drag and drop sorting
• the search is limited and doesn't include the task description

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FAQ

Can a task be in multiple task lists?

Yes. A task can be in multiple lists at the same time (or in no list at all). It always remains the same task and is displayed as complete in all lists, for example, when you complete it.

Can I search the task description in the task list search?

No. Via the search (search icon) you can search for task lists, priority, tags, due date, and status name, but not in the task description.

Why can't I reorder tasks in "no list"?

Because "no list" isn't technically a real list. The order of tasks there cannot be changed (not even in task templates).

What happens to task statuses when I move a task list to another project?

If the target project uses different task statuses, you must select which new status the existing tasks should receive. After saving, the list is moved and disappears from the original project.