All Task Details

In the task details, you'll see the task along with information and progress, and you can edit it directly.

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Main Features

The task details are your control center for everything related to a task:

• Check and change info quickly - name, description, status, dates, tags and more

• Bundle collaboration - comments, @mentions, files and activity log in one place

• Planning & reporting - estimated effort, tracked time, remaining effort and calendar scheduling

• Control notifications - via the bell icon and the list of watchers

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Task Name and Description

The task name is the title of the task. The description lets you write detailed briefs, for example.

The toolbar of the text editor supports the following formatting options:

• Text sizes: Header, title, subtitle, text
• Text styles: Bold, italic, strikethrough, underlined
• Code: Display with appropriate font
• Links: Insert hyperlinks
• Quote: Insert quotes
• Lists: Numbered and unnumbered lists, checklists
• Section divider: Aesthetic separation of content
• Files: Attach files

The toolbar appears when your cursor is on an empty line (click the + button) or when you select text.

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Task Status

Every task has a current status. You can change it using the circular status icon.

For project tasks, you can define statuses for each project. They're also the columns in the project's Kanban board.

Color Meaning of Task Statuses

• Gray / Blue (To-Do): Tasks that are not yet being actively worked on.

• Yellow (In Progress): Tasks that are being actively worked on.

• Purple (In Review): Tasks in a feedback or approval loop.

• Red (Blocked): Tasks that currently can't be worked on or are on hold.

• Green (Done): Tasks that are completed.

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Project and Task Lists

You can change a task's project in the edit window using the action button > Edit. Alternatively, you can select Move to Project directly from the action button.

Task Lists (Projects Only)

Task lists only exist in projects. That's why the list fields are only visible for project tasks.

A task list is the primary list.

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Activity

Activity categorizes tasks and time. This helps with reporting, billing, and filtering tasks and time.

Each task must be assigned to exactly one activity. By default, the most recently used activity is pre-selected.

Learn more: Using Activities Correctly.

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Assignees

You can assign tasks to any users visible to you in the workspace. When a task is assigned, it appears in the task filters of those users. When assigning, notifications for updates to that task are also enabled for those users.

One or Multiple Assignees in the Workspace

You can set in your workspace whether tasks can have only one or multiple assignees.

1. Go to Settings > select Workspace and scroll to the Tasks section
2. Enable A task can have multiple assignees

Only One Assignee

If you disable multiple assignees, you can only assign one user. A new assignment will replace the previous one.

Multiple Assignees

When multiple assignees are active, you can select multiple users one after another and remove them individually.

Using the people icon in the user selection, you can replace all assignees with a single user.

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Start Date, Due Date and Times

A task can have a start date and an end date - or just one of them. If both fields are filled, the task will be displayed in the project timeline on the timeline.

The end date is considered the due date. This field is shown in lists and overviews and is used to mark upcoming due tasks.

Besides the date, you can also set times for start and end. awork automatically sets 8:00 AM (start) and 6:00 PM (end).

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Checklist

Every task can have a checklist with any number of items. A checklist item has only two statuses: open and completed.

Items can be any length and wrap automatically. You can change the order by dragging and dropping, and edit the text by clicking on it.

You can see the progress of the checklist in the task's list view.

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Subtasks

In awork, there are two task levels: you can add further tasks under first-level tasks (subtasks). These are normal tasks with all features.

In the details of a top-level task, there's a Tasks section. There you can create and view subtasks.

In the details of a subtask, you can additionally create a checklist.

Learn more: Subtasks.

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Estimated Effort, Tracked Time and Calendar Scheduling

Estimated

For each task, you can set an estimated effort. This is the expected time commitment.

When setting it, you can choose whether the estimated effort is distributed automatically or manually among the assignees:

• A = Automatic - the effort to be distributed is assigned automatically

• M = Manual - the effort to be distributed is assigned manually

If you only set a total value, it will be distributed equally among all assignees. However, you can also enter a separate estimated effort for each user.

Tracked

In the task details and in lists, you see the sum of all time tracked on the task.

To view all time for a task, go to the detail view and click the green Tracked button in the task KPIs. A window will open showing all tracked time. You can search there and export the time directly.

In Calendar

If a task is scheduled in the calendar, you'll see the planned entries directly in the task details. Click In Calendar to view the date, time, and duration of scheduled entries.

Via the action button, you can directly Reschedule and adjust the time period or remove the scheduling.

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Files and Attachments

You can attach any number of files to a task (e.g., images, PDFs). Upload them via the Upload File button or the paperclip icon in comments, or drag and drop them into the task or comment.

You can also link files from Google Drive or OneDrive. These files are only linked. Other people need the appropriate permissions in the respective drive to open them.

Here's how: Google Drive & Microsoft OneDrive Integration.

Mention Files

Type @ and the file name (only files that belong to the task) to reference it in the description or a comment.

You can view files from tasks in the project under the Files tab - including information about which task the file belongs to.

Learn more: Files in Projects.

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Tags

Tasks can have tags. You can create new tags or select from the tag pool.

Learn more: Using Tags.

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Priority Flag

Using the flag icon, you can mark a task as priority. The flag is visible in details and overviews. You can filter by it or build automations on it.

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Activity Log and Comments

In the activity log below the task details, you see all changes and comments on the task.

You can mention other users with "@" to trigger an explicit notification.

You can also mention:

• @Workspace - notifies every user in the workspace

• @Task - notifies everyone assigned to the task or who has the bell icon enabled

• @"Team" (e.g., @Marketing) - notifies each team member

Requirements for these notifications:

• Profile settings - the corresponding notifications are enabled

• Bell icon - is enabled in the task

• Permissions - the task is visible according to access management

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Notifications and Watchers

Using the bell icon in the top right of the task details, you can enable or disable notifications for a task.

Learn more: Receiving or Turning Off Notifications.

Watchers are users who receive notifications for a task. They're listed in the task details.

Notifications are automatically enabled for a user when they:

• Create the task

• Are assigned to the task

• Are mentioned in a comment

If you turn off notifications, you'll be removed from the watcher list and won't receive any more updates. Each user can only remove themselves from the list.

Important: Assignees are not separately shown under watchers, even though they receive notifications.

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Recurrence Rule

You can mark tasks as recurring using the icon with the circular arrow.

Learn more: Recurring Tasks.

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Custom Fields

In the task details, you can use custom fields.

Learn more: Custom Fields.

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Tips and Best Practices

• You can resize the detail view: hover over the edge of the detail view and drag it larger or smaller.
• With the To-Do status, you can choose between two layouts: gray or with a blue background.

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FAQ

I deleted a task. Can it be restored?

Yes. If you accidentally deleted a task, our support team can restore it. Contact support and share the task title.

Can I make the detail view larger or smaller?

Yes. Hover over the edge of the detail view and drag it larger or smaller.

Can private tasks have multiple assignees?

No. Multiple assignment of assignees is not possible for private tasks.

Is there a file size limit for attachments?

No. There is no file size limit in awork.

How do I see all tracked time for a task?

Open the task in the task details and click the green Tracked button in the task KPIs. A window will open showing all tracked time.