Private Tasks vs. Project Tasks

Private tasks are designed for your personal work routine. Project tasks belong to a project and are visible to everyone who has permission to see the project's tasks.

Main benefits and use cases

Here's how this distinction helps you in your everyday work:

• What's private stays private – Private tasks can only be seen by you

• Controlled handoff – You can pass a private task to someone else by assigning it to them

• Project work for all with access – Project tasks are visible to all users who have permission to see the project's tasks

How to use private tasks and project tasks

Creating a private task

1. Create a task using the quick action button + in the floating action bar at the bottom of your screen or with the shortcut T

2. Don't select a project

3. Save the task – it will automatically be a private task

Finding and organizing private tasks

To view and organize your private tasks, navigate to the views section. Your private tasks will appear in the standard views Private Tasks and My Tasks. If you group by project in the My Tasks view, each private task will get its own list.

Creating a project task (or converting a private task)

• Create a task with a project by selecting a project when you create it
• Or assign a project to an existing private task. The task will move into the project and become a project task.

Limitations and notes

• No multiple assignments – Other users don't have access to your private tasks, so multiple assignments aren't possible

• No task lists – Private tasks can't be added to custom task lists

• Limited status options – You can't change existing statuses or create custom statuses for private tasks

• Task status language not customizable – Task statuses are displayed in the language you selected when creating your workspace

FAQ

Who can see my private tasks?

Private tasks can only be seen by you, unless you assign them to someone else.

What happens when I assign a private task to someone else?

You can pass along a private task by assigning it to another person. You'll still see the task in your My Tasks filter.

Can I assign private tasks to multiple people?

No. Multiple assignments aren't possible for private tasks.

Can I organize private tasks in custom task lists?

No. Private tasks can't be added to custom task lists.