Calendar

The calendar gives you a shared overview of your tasks and personal events. Scheduled tasks are automatically included in the workload calculation, giving you a clear picture of your workload.

Find out more about calendar integration here.

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Key benefits and use cases

• See tasks and events together instead of switching between tools and views

• Get a clearer picture of your workload, since scheduled tasks are automatically included in the workload calculation

• Schedule tasks directly using drag and drop, and move, duplicate, or remove them as needed

• Track time faster by turning scheduled tasks or calendar events into time entries

• View other users, teams, or projects and see their time entries and events in the calendar

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Schedule tasks in the calendar

The task sidebar is on the left. If it's collapsed, click to expand it.

1. Drag and drop tasks into the calendar to schedule them

2. Adjust the schedule in the calendar by moving, shrinking, or resizing tasks

3. If you want, you can duplicate tasks in the calendar or remove them

Show and hide scheduled tasks

• Scheduled tasks without a planned effort are automatically removed from the list.
• You can drag tasks with planned effort into the calendar multiple times until the total number of hours matches the planned effort. You can still schedule more time than the planned effort, for example, schedule 3 hours even though the planned effort is 2 hours.

The small number next to the planned effort shows how many times the task has already been scheduled.

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Turn scheduled tasks into time entries

You can turn tasks you've scheduled in the calendar directly into time entries:

1. Click the task's action button

2. Select Zeit erstellen

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Create time entries and tasks using drag and drop

You can create new time entries or tasks directly in the calendar:

1. Use your mouse to select an area in the calendar using drag and drop

2. Choose whether you want to create a time entry or create and schedule a task

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View other users' time entries and events

Use the User column to the left of the calendar to select specific users, teams, or projects. In the selection, you can switch between Zuletzt verwendet and Alle. For projects, you can also choose between Favoriten and Meine. This makes it easier to find users, teams, and projects you use frequently.

The calendar then displays their time entries and events.

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All-day items

In the ganztags row at the top of each day, you can also see tasks and bookings scheduled for that day, in addition to absences and events from your connected calendar.

Use the calendar settings in the top right to choose whether to show or hide Ganztägige Aufgaben.

• Bookings have a dotted outline

• Tasks have a solid outline

Hover over an item to see its full name in a tooltip.

If you have the required permissions, you can open or edit tasks and bookings directly from the calendar by clicking the item. All-day items can't be moved or resized.

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Adjust calendar settings

In the top right, click the button with the sliders to open the calendar settings. There, you can choose what to show in your calendar.

You can show or hide:

• Aufgaben anzeigen

  • Mit Uhrzeit geplante Aufgaben
  • Ganztägige Aufgaben: Shows your assigned tasks that are scheduled in the planner but don't have a time entry in the calendar
    • Aufgaben ohne Startdatum: Shows your assigned tasks even if they only have a due date. They appear as an all-day item on that date. You can only enable this setting when Ganztägige Aufgaben is turned on

• Termine anzeigen from your external calendar

• Erfasste Zeiten anzeigen

• Buchungen anzeigen: Shows your assigned bookings in the ganztags row

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Integrate your calendar

You can integrate your Google, Microsoft, or Apple calendar with awork so that your events appear in the Kalender menu. You can choose whether the integrated calendar is visible only to you or should also be included in the workload calculation.

Find all the details in the calendar integration article.

Log time to calendar events

If you've connected your Google or Microsoft calendar, you can turn existing events into time entries:

1. Click the event's action button

2. Select Zeit erstellen

Click the purple area to edit the time entry details. The task title is automatically added as a note for the time entry.

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Quickly open time entries by day or week

Want to see what you logged on a particular day or during a particular week?

1. Click the time badge in the calendar next to the date (for the day) or at the top next to the week switcher (for the week)

2. The pop-up shows all time entries for that day or week

Logged time without a start or end time is also included in the total, so all time is counted, not just the time shown visually in the calendar.

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FAQ

Can I show or hide scheduled tasks in the task list?

Yes. You can show or hide tasks that are already scheduled using the filter with the calendar icon. This is useful if you only want to see tasks you haven't scheduled yet.

Can I show completed tasks?

Completed tasks are hidden by default since they usually don't need to be scheduled anymore. You can show them in the list at any time using the double checkmark icon.

How are tasks sorted in the list?

When you open a project, its tasks are automatically grouped and sorted by the lists in the project, just as you're used to seeing them in the project.

Can I log time for other users?

If you have sufficient permissions, you can log time for other users in the calendar. To do so, add the relevant users to the calendar using the filter and select them.

How do I turn a scheduled task or event into a time entry?

Click the task's or event's action button and select Zeit erstellen. You can edit the time entry using the purple area.

Why do I only see other users' calendar events as "Privat"?

If another user has chosen in their connected calendar settings not to share event titles, those events appear as Privat in the calendar.

Can I edit events from my connected calendar in awork?

No, you can't currently edit events from your connected calendar in awork.

Can I move or resize all-day items?

No. All-day items in the calendar can't be moved or resized.