Time in Projects

This article explains how to use time tracking in your project. You'll learn how to manage budgets, create time entries, use different views and filters, and export time data.

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Key benefits and use cases

Project time tracking helps you keep an eye on effort, budget, and billing:

• View all tracked time directly in the project

• Monitor your budget and billing, including billable time

• Compare planned vs. actual effort to adjust estimates and track progress

• Review retainer budgets with a bar chart showing monthly trends

• Edit multiple time entries at once in the project or in reports

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How to find project times

1. Open a project.
2. Click Zeiten in the header. (If you don't see this tab, click the Mehr dropdown menu first.)

The Zeiten tab in your project lists all time tracked on the project or its tasks so far.

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Project KPIs

• Gesamte erfasste Zeit: Total tracked time, broken down into billable and non-billable time

• Budget: The project budget and tracked time. Click Bearbeiten to adjust the project budget directly.

• Abrechenbar: Time to be billed and time already billed. Click + Rechnung to open Zeitauswertung and create an invoice. The current month is selected automatically, but you can change it.

• Ist vs. Plan: Tracked time compared with the total planned effort for all tasks

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Switch views

Above the chart, you'll find a toggle with three options:

• Plan vs. ist: Shows planned and actual hours in a line chart.
• Retainer: A monthly bar chart showing how the budget has changed over time.
• Zeiten: Shows tracked time as a bar chart by time period.

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Plan vs. Ist

The line chart in the Plan vs. Ist view gives you a quick overview of your project budget's progress. The line shows tracked time compared with the project budget. When tracked time approaches the project budget, the line turns red.

Configure display options
Click the settings icon above the chart on the right to open the settings menu, which includes the following options:

• Zeige abgeschlossene Aufgaben: Show or hide completed tasks
• Anzeigen von Listen und Aufgaben ohne geplanten Aufwand: Also show items with no planned effort
• Nur abrechenbare erfasste Zeit anzeigen: Filter the view to show only billable time

Click the relevant toggle to turn an option on or off.

Navigate through time periods: Use the arrow icons in the upper-right corner of the chart.

Below the line chart, you'll find a comparison of tracked and planned time.

Expand task lists
Time is grouped by list by default. Click the arrow to the left of a list name to show its tasks.

Edit planned effort
In the expanded list view, click the hour values in a column to adjust the planned effort for individual lists or tasks.

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Zeiten

The Zeiten view shows all time tracked for the project across the entire time period. The bar chart gives you an overview of how tracked time is divided according to different criteria. Hover over the bars to see more information, depending on the grouping.

Adjust the time period
Click the dropdown above the chart on the right to change the time period shown. The following options are available:

• Tag: Day view
• Woche: Week view
• Monat: Month view
• Quartal: Quarter view
• Jahr: Year view
• Gesamte Zeit: All tracked time

Use the Zurück-Pfeil and Vorwärts-Pfeil on either side of the time period dropdown to move to the previous or next period.

Change the grouping
Click the grouping icon in the toolbar to group time entries by different criteria:

• Tätigkeit
• Abrechenbarkeit
• Benutzer
• Tag, Woche, Monat, Quartal oder Jahr

Configure the time grid

• Reorder columns by dragging and dropping them
• Sort time entries in each column in ascending or descending order using the dropdown arrows that appear when you hover over a column heading
• Resize columns using the column handle

Apply actions to selected entries

In the time grid, select individual entries using the checkbox at the left edge of each row. Selected rows are highlighted. Click the checkbox in the grid header to select or deselect all visible entries.

When you select entries, an action bar appears at the bottom of the screen. It shows the number of selected entries and offers several actions:

• Delete entries using the trash icon
• Use the action menu to: Als abgerechnet markieren, Als abrechenbar markieren, Als nicht abgerechnet markieren, Als nicht abrechenbar markieren, Tätigkeit setzen, Projekt setzen, Aufgabe setzen, User setzen, Löschen

Action button for each time entry

In the User column on the left, there's an action button you can use to edit or duplicate a time entry, delete it, or restart the timer.

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Retainer

Monitor your project's monthly retainer budget in the Retainer view.

Here, you'll find a monthly bar chart showing how the budget has changed over the past few months. For future months, the currently set budget is displayed.

The chart shows:

• A light gray line: Monthly base budget

• A purple line: Actual tracked hours applied to the budget

If carryover is enabled, the current month's area is striped. Hover over the points on the lines or the bars to see the monthly budget and the amount used.

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Track, search, and export time

Track time in a project

Click + Zeit above the chart to create a new time entry. The project is already selected.

Search for time entries by task

Use the row at the top left, with the magnifying glass icon to the right of + Zeit, to search for parent and subtasks within the project.

Export data

1. Click the action button above the chart on the right. A dropdown menu opens.
2. Select Exportieren to download the time data.

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FAQ

Are running timers shown in the project's Zeiten tab?

No. Time currently running in a timer that hasn't been stopped yet isn't shown there.

Can I adjust the project budget directly in the Zeiten overview?

Yes. In the Budget tile, click Bearbeiten to adjust the project budget directly.

Why is the + Rechnung button grayed out?

The + Rechnung button is grayed out if there's no billable time.

Can I edit all the time entries in a project at once?

Yes. You can do this in the project's Zeiten tab and in Zeitauswertungen. Select multiple or all time entries using the checkboxes on the left, then edit them together.