Configure Time Tracking Settings
🔐 Available from the Professional Plan onwards.
Time tracking settings let you decide whether and for which projects or time periods time entries can be recorded and edited.
You'll find these settings under Settings (gear icon in the bottom left of the main menu) > Workspace > Time Tracking.
☝️ Note: Users in the Admin group are not affected by these settings and can edit, create, or delete time entries at any time. This means corrections can still be made to completed projects without having to override the settings. The one exception is disabling time tracking - this setting applies to all admins as well.
Disable Time Tracking
In the Enterprise Plan, admins have the option to disable time tracking for all users. When this setting is active, no users can record time entries.
Prevent Time Tracking on Completed Projects
When this setting is active, you can't record time on completed projects, and existing time entries on those projects can't be edited.
Prevent Time Tracking in the Future
This setting prevents recording time entries for dates further in the future than today.
Limit Time Tracking to the Past
Here you can restrict both recording and editing of time entries to only a certain number of days in the past. The value is specified in days.
0 days means time entries can only be recorded for today. Time entries from before this period can no longer be edited. If you leave the field empty, time entries can be created and edited freely in the past, as long as they aren't restricted by any of the other settings.
☝️ Note: You can still edit the billing status (Billed / Billable) even with this restriction in place, so time entries can be billed after project completion and the corresponding status can be set.
10-Hour Limit for Time Tracking
German labor law (ArbZG) requires that a maximum of 10 hours can be worked per day:
German Working Hours Act (ArbZG), Section 3 - Working hours of employees.
The working hours of employees must not exceed eight hours per working day.
It may only be extended to up to ten hours if an average of eight hours per working day is not exceeded within six calendar months or 24 weeks.
If you want to limit time tracking in your awork workspace to 10 hours per day to remind your team members or simply keep your time tracking data clean, you can activate this setting.
When this setting is active, it immediately affects all ways of creating or editing time entries:
- Start/Stop timer
- Edit window
- Day and week views
- Quick actions
- Time reports
- Mobile app
Existing time entries are only affected when being edited.
☝️ Note: As mentioned at the beginning of this article, users in the Admin group can still create and edit time entries over 10 hours because they're not subject to this restriction.
Require a Project for Time Tracking
If you want to make sure that only time entries assigned to a project can be recorded in your workspace, you can enforce this with this setting. For all non-admin users, the Project field becomes mandatory when creating or editing time entries.
When this setting is active, it also affects the timer. The timer only starts once a project has been selected.
Recording time on private tasks will no longer be possible.
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