List and Table View

In this article, you'll learn how to use the list and table view in awork to manage your tasks efficiently. You'll discover how to switch between views, customize columns, group and sort tasks, and apply various actions to your tasks.

You can find and switch between list and table view everywhere in awork - for example, in projects and views.

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Switching Between List and Table View

In the toolbar above your task list, you'll find the view options List and Table. Click on the view you want to switch between the list view and the detailed table view.

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Grouping and Sorting Tasks

Customize Sorting
Use the sort icon in the toolbar to change the order of your tasks. The "Sort by" tooltip shows you the available sorting options: Task status, Assignee, Created by, Created, Due date, Planned effort, Key, Name, Priority, Start date, Status type, Activity.

Change Grouping
Click on the group icon in the top right toolbar. A dropdown menu opens with the heading "Group by". Here you can choose from various options: Assignee, Created by, List, Priority, Status type, Activity, Daily/Weekly/Monthly.

Click on Clear selection to remove the sorting or grouping.

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Show or Hide Completed Tasks

Click on the double checkmark icon in the toolbar to show or hide completed tasks. You have 2 options:

• Show recently completed tasks (from the last 30 days)
• and Show all

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Manage Task Lists

Click on the action menu in the top right corner and select Manage task lists. A modal window opens showing all task lists in the project.

• Reorder Task Lists
  In the management window, you can change the order of lists using drag and drop. Drag a list by the handle symbol on the left and drop it at the desired position.
• Perform List Actions
  Click on the three-dot menu next to a list to access more options: archive or delete the task list. Close the window using the Close button or the X symbol.

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Organize Tasks

Each task now sits in a clearly defined row.

Move Individual Tasks
Use the move handle (the 6-dot symbol on the left in the task column) to grab and move tasks.

Drag a task row using drag and drop to a different position within the list. A colored line shows you where it will be inserted.

Create New Tasks

Add Task
Click on the Add task row in a task list or click the + Task button between tasks.

Add Subtask
Click on + Subtask to create a nested task under an existing task, or drag an existing task by the handle symbol on the left to the right to place it under a task.

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Actions for Task Lists

Expand and Collapse Subtasks
Open the action menu of a task list and select Expand subtasks or Collapse subtasks to show or hide all subtasks.

More List Actions
More options are available through the action menu of a task list:

• Archive: Archive the list
• New task template: Create a template
• Duplicate task list: Copy the list
• Move to project: Move the list to another project
• Copy link: Copy direct link to the list
• Hide for external users:
• Delete tasks: Delete all tasks in the list
• Delete task list: Remove the entire list

Edit Planned Effort
Click on the planned effort value of a task list to edit the planned effort for the entire list.

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Edit Multiple Tasks

1. Select Tasks
   Click on the checkbox on the left side of a task row to select it. You can select multiple tasks one after another.
2. Perform Multiple Actions
   When tasks are selected, an action bar appears at the bottom of the screen. It shows the number of selected tasks (for example, "2 selected") and offers various actions through the action menu (the horizontal 3 dots):

• Add tags
• Duplicate tasks
• Change task list
• Change project
• Change due date
• Move
• Set priority
• Change status
• Set/remove assignee
• Change activity
• Move under task
• Delete tasks

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Table View

Each list can be switched to table view. You decide which columns you see in the table, in what order, and how wide they are.

Configure Columns in Table View

Select Displayed Columns
Click on the column icon in the toolbar to open the columns dropdown menu. Here you see a list of all available columns. Enable or disable the columns you want by clicking on the respective checkbox.

Adjust Column Width
Drag the vertical line between two column headers to change the width of a column. The "Resize" tooltip confirms this action.

Reorder Columns
Drag a column using drag and drop to a new position. The "Drag and drop to reorder" tooltip shows you that the column is being moved.

Sort Columns Ascending or Descending
Click on the up or down arrow next to the column title to sort a column in ascending or descending order.