List and Table View
In this article, you'll learn how to use the list and table view in awork to manage your tasks efficiently. You'll discover how to switch between views, customize columns, group and sort tasks, and apply various actions to your tasks.
You can find these views everywhere in awork - for example, in projects and views - where you can choose between the list and table view.
Switching Between List and Table View
In the toolbar above your task list, you'll find the view options List and Table. Click on your preferred view to switch between the list view and the detailed table view.
Grouping and Sorting Tasks
Adjusting the Sort Order
Use the sort icon in the toolbar to change the order of your tasks. The tooltip "Sort by" shows you the available sorting options: Task status, Assignee, Created by, Created, Due date, Planned effort, Key, Name, Priority, Start date, Status type, Activity.
Changing the Grouping
Click on the group icon in the top right toolbar. A dropdown menu opens with the heading "Group by". Here you can choose from various options: Assignee, Created by, List, Priority, Status type, Activity, Daily/Weekly/Monthly.
By clicking Clear selection, you can remove the sorting or grouping.
Classic task lists also represent a grouping. If you remove this, you'll see individual tasks sorted chronologically by task key without lists.
Showing or Hiding Completed Tasks
Click on the double checkmark icon in the toolbar to show or hide completed tasks. You have 2 options to choose from:
- Show recently completed tasks (within the last 30 days)
- and Show all
Managing Task Lists
Click on the action menu in the top right corner and select Manage task lists. A modal window opens showing all task lists in the project.
- Reordering Task Lists
In the management window, you can change the order of lists by dragging and dropping. Drag a list by the handle symbol on the left and drop it at the desired position. - Performing List Actions
Click on the three-dot menu next to a list to access more options: archive or delete the task list. Close the window using the Close button or the X symbol.
Organizing Tasks
Each task now sits in a clearly defined row.
Moving Individual Tasks
Use the move handle (the six-dot symbol on the left in the task column) to grab and move tasks.
Drag a task row to a different position within the list using drag and drop. A colored line shows you where the task will be inserted.
Creating New Tasks
Adding a Task
Click on the Add task row in a task list or click the + Task button between tasks.
Adding a Subtask
Click on + Subtask to create a nested task under an existing task, or drag an existing task using the handle symbol on the left to the right to nest it under another task.
Editing Entire Hierarchies
When you select a parent task, the subtasks are automatically included.
Actions for Task Lists
Expanding and Collapsing Subtasks
Open the action menu of a task list and select Expand subtasks or Collapse subtasks to show or hide all subtasks.
More List Actions
The action menu of a task list offers you additional options:
- Archive: Archive the list
- New task template: Create a template
- Duplicate task list: Copy the list
- Move to project: Move the list to another project
- Copy link: Copy a direct link to the list
- Hide for external users
- Delete tasks: Delete all tasks in the list
- Delete task list: Remove the entire list
Editing Planned Effort
Click on the planned effort value of a task list to edit the planned effort for the entire list.
Editing Multiple Tasks
- Selecting Tasks
Click on the checkbox on the left side of a task row to select it. You can select multiple tasks one after another. - Performing Multiple Actions
When tasks are selected, an action bar appears at the bottom of the screen. It shows the number of selected tasks (for example, "2 selected") and offers various actions through the action menu (the three horizontal dots):
- Add tags
- Duplicate tasks
- Change task list
- Change project
- Change due date
- Move
- Set priority
- Change status
- Set/remove assignee
- Change activity
- Move under task
- Delete tasks
The Table View
Each list can be switched to the table view. You decide which columns you see in the table, in what order, and how wide they are.
awork remembers your configuration per list, so you can customize it individually for each project.
Configuring Columns in Table View
Selecting Displayed Columns
Click on the columns icon in the toolbar to open the columns dropdown menu. Here you'll see a list of all available columns. Enable or disable the columns you want by clicking on the respective checkbox.
Adjusting Column Width
Drag the vertical dividing line between two column headers to change the width of a column. The tooltip "Resize" confirms this action.
Reordering Columns
Drag a column to a new position using drag and drop. The tooltip "Drag and drop to reorder" shows you that the column is being moved.
Sorting Columns in Ascending or Descending Order
Click on the up or down arrow next to the column title to sort a column in ascending or descending order.
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