List and Table View

In this article, you'll learn how to use list and table view in awork to manage your tasks efficiently. You'll learn how to switch between views, customize columns, group and sort tasks, and apply various actions to your tasks.

You can switch between list and table view anywhere in awork, for example in projects and views.

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Switch between list and table view

In the toolbar above the task list, you'll find the view options Liste and Tabelle. Click the view you want to switch between list view and the detailed table view.

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Group and sort tasks

You can sort and group tasks using the toolbar above your task list. For example, you can group all tasks with the same selection, customer, or user. This makes it easier to organize tasks according to your team's workflows.

Change the sort order

Click the sort icon in the toolbar. Under Sortieren nach, you'll find the available sorting options: Aufgabenstatus, Bearbeiter, Erstellt von, Erstellung, Fällig, Geplanter Aufwand, Key, Name, Prio, Start-Datum, Statustyp, Tätigkeit.

Change the grouping

Click the group icon in the top-right toolbar. A dropdown menu opens with the heading „Gruppieren nach". Here you can choose from several options: Bearbeiter, Erstellt von, Liste, Prio, Statustyp, Tätigkeit, Tageweise/Wochenweise/Monatsweise.

You can also sort and group tasks by custom fields. All custom task fields that are enabled and supported in the project are available, whether or not you've displayed them as columns in table view. Your selection is saved: when you open the view again, it will use the grouping and sorting settings you last selected.

Reset sorting and grouping

Click Auswahl aufheben at any time to remove an active sort or grouping and return to the original view.

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Show or hide completed tasks

Click the double checkmark icon in the toolbar to show or hide completed tasks. You can choose from 2 options:

• Kürzlich abgeschlossene Aufgaben anzeigen (completed in the last 30 days)
• Alle anzeigen

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Manage task lists

Click the action menu in the top-right corner and select Aufgabenlisten verwalten. A modal window opens, listing all task lists in the project.

• Reorder task lists
  In the management window, you can change the order of the lists using drag and drop. Drag a list by the handle icon on the left and drop it in the desired position.
• Perform list actions
  Click the three-dot menu to the right of a list to view more options: archive or delete the task list. Close the window using the Schließen button or the X icon.

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Organize tasks

Create new tasks

Add a task
In a task list, click the Aufgabe hinzufügen row or the + Aufgabe button between tasks.

Add a subtask
Click + Unteraufgabe to create a nested task under an existing task, or drag an existing task to the right using the handle icon on the left to place it under another task.

Manually sort and move tasks

Each task is displayed in its own clearly defined row. You can use drag and drop to reorder tasks within a list, move them between lists, and assign them as subtasks to another task. A colored line shows where the task will be inserted.

When all these conditions are met, the move handle (the six-dot icon) appears to the left of the task. You can use it to move tasks and subtasks using drag and drop.

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Actions for task lists

Expand and collapse subtasks
Open a task list's action menu and select Unteraufgaben ausklappen or Unteraufgaben einklappen to show or hide all subtasks.

More list actions
The task list's action menu gives you access to more options:

• Archivieren: Archive the list
• Neue Aufgabenvorlage: Create a template
• Aufgabenliste duplizieren: Copy the list
• Zu Projekt verschieben: Move the list to another project
• Link kopieren: Copy a direct link to the list
• Verbergen für externe User:
• Aufgaben löschen: Delete all tasks in the list
• Aufgabenliste löschen: Remove the entire list

Edit planned effort
Click a task list's planned effort value to edit the planned effort for the entire list.

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Edit multiple tasks

1. Select tasks
   Click the checkbox on the left edge of a task row to select it. You can select multiple tasks one after another.
2. Perform bulk actions
   When tasks are selected, an action bar appears at the bottom of the screen. It shows the number of selected tasks, for example, „2 ausgewählt", and offers several actions in the action menu (the three horizontal dots):

• Tags hinzufügen
• Aufgaben duplizieren
• Aufgabenliste ändern
• Projekt ändern
• Fälligkeit ändern
• Verschieben
• Prio setzen
• Status ändern
• Bearbeiter setzen/entfernen
• Tätigkeit ändern
• Unter Aufgabe verschieben
• Aufgaben löschen

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Table view

You can switch any list to table view. You choose which columns appear in the table, their order, and their width.

Configure columns in table view

Choose which columns to display
Click the columns icon in the toolbar to open the columns dropdown menu. Here you'll see a list of all available columns. Click the checkbox next to a column to enable or disable it.

Adjust column width
Drag the vertical divider between two column headings to change a column's width. The tooltip „Größe ändern" confirms the action.

Reorder columns
Drag and drop a column to move it to a new position. The tooltip „Zum Neuordnen ziehen und ablegen" indicates that the column is being moved.

Sort columns in ascending or descending order
Click the up or down arrow next to a column heading to sort the column in ascending or descending order.