Private Projects

Create private projects in awork to make your work visible only to you and the team members you add.

Key benefits and use cases

• Work privately since only the creator and assigned members can see the project
• Identify private projects quickly in the project overview by the lock icon
• Filter by private projects using the visibility filter to show only your private projects
• Share individual tasks with team members without revealing the rest of your private project

How to use private projects

Creating a private project

You can set a project to private directly during creation. Click on Add details and select the option Mark as private.

Setting an existing project to private

There are two ways to set an existing project to private:

• Click the Action button in the project's Home tab, select Edit, and check the box for Should this project be private?
• Or open the Settings tab in the project and enable the Private project toggle in the General section

You can also make a private project public again later.

Identifying private projects in the project overview

Your private projects are displayed in the project overview with a lock icon. This way you can see at a glance whether a project is private or public.

Viewing private projects with filters

Select the Private project field in a filter to narrow the results down to your private projects.

Visibility and limitations

Special features of private projects

• No team assignment possible: you can selectively add individual users to your private project
• Time tracking not available

Visibility of private projects

• Your private project can't be found or seen by anyone on the team unless you add them as a member to your project.
• You can also assign individual tasks to other team members. They'll see these tasks in their My tasks list, but not the rest of the project. This way other users can work on individual tasks without seeing your private project.

Workload of private projects

• Scheduled tasks from private projects affect your workload in the team planner. Other users won't see directly how much time you've scheduled for private projects, and private projects along with their tasks won't be visible to others in the team planner.

FAQ

Who can see a private project?

Only the creator and team members assigned to the project can see it. Everyone else on the team can neither find nor access it.

Can I track time on a private project?

No. Time tracking is disabled for private projects, and all time tracking options are unavailable.

Can I change an existing project to private?

Yes. You can switch it using the Private project toggle in the project settings. Or you can click the Action button in the project's Home tab, select Edit, and check the box for Should this project be private? If time has already been tracked, you'll either need to delete the tracked time (you'll be asked about this in the process) or transfer the time entries to another project using the bulk selection feature.

How can I tell if a project is private?

Private projects are displayed in the project overview with a lock icon.

Do private projects affect workload?

Yes. Private projects are counted in your workload in the team planner, but others can't see your project or the scheduled time.

Can I still access my private projects after my profile is deactivated or deleted?

No. Private projects are tied to the workspace in which they were created. If a user profile is deactivated or deleted in that workspace, the user loses access to all projects in it, including private ones.