Using Tags in awork

Tags help you categorize and find projects, tasks, users, and clients faster.

In this article, you'll learn how to add tags, use suggestions, and edit or delete existing tags.

Main benefits and use cases

Categorize - Group projects, tasks, users, and clients in a meaningful way
Find faster - Locate content more easily through search
Filter - Build filters based on tags
Better overview - Recognize objects in lists more quickly

Adding new tags

You can add tags for tasks, projects, users, and clients.

Open the detail page of the object you want and go to the tag section (just below the name) or open the respective editing window
Open the tag window
Enter a new tag in the input field and confirm with Enter

Tags can also contain spaces.

Above the input field, you'll see the tags you've already selected. Click the X to remove a tag.

Using suggestions from already-used tags

awork creates a separate tag pool for each object group (tasks, projects, users, and clients) from tags you've already used.

When you add tags, the matching tag pool appears in the lower area. Click on a tag from the pool to add it directly.

Searching in the tag pool

As you type in the input field, the tag pool is filtered. This way, you can also search for tags that already exist in the pool.

Note: The pool for private tasks and project tasks is separate. You'll only see tags for private tasks. For project tasks, you'll see the tag pool that's visible to all users.

Recently used tags

The Recently used section shows you the 10 tags you've used most recently in each category (tasks, projects, etc.).

Editing or deleting existing tags

Go to the tag window and select the tag you want from the pool.

To make changes, click the pencil icon to edit the tag.
To delete a tag, click Delete tag in the editing window and confirm.

Editing, replacing, or deleting tags

Click Edit Tags on the respective object (this appears when you hover over the tags)
Open the editing mode of a tag via the pencil icon.

Edit existing tags: Adjust the name and color.
Replace tag: Click the red Replace button and select a tag to replace the selected tag with.

All objects using this tag will adopt the change.

Delete tag: Click Delete tag in the bottom left. Confirm by clicking Delete to remove the tag completely.

The tag will also be removed from all objects where it was previously used.

Tips and important notes

Tag pools are object-related - Tasks, projects, users, and clients each have their own pools
Private vs. project tasks - Private tasks have a separate pool that's only visible to you
Editing applies everywhere - Name and color changes apply to all objects with this tag
Replacing applies everywhere - The selected tag will be replaced by the new tag in all objects
Deleting removes everywhere - A deleted tag is removed from all affected objects