Using tags in awork

Tags help you categorize projects, tasks, users, and customers so you can find them faster.

In this article, you'll learn how to add tags to items, use suggestions, and edit or delete existing tags.

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Key benefits and use cases

• Categorize – Group projects, tasks, users, and customers in meaningful ways

• Find things faster – Find content more easily using search

• Filter – Create filters based on tags

• Get a better overview – Recognize items more quickly in overviews

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Add new tags

You can add tags to tasks, projects, users, and customers.

1. Open the details page for the item you want, or open its edit window

2. Click + Hinzufügen next to Tags. If the item already has at least one tag, hover over the area next to the tag and click + Tags bearbeiten

3. Enter a tag name in the Tag suchen oder hinzufügen field and press Enter

Tags can also contain spaces.

You'll see the tags you've already selected above the input field. Click the X to remove a tag.

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Use suggestions from previously used tags

awork creates a separate tag pool for each item group (tasks, projects, users, and customers) based on the tags already used.

When you add tags, the relevant tag pool appears below.

• Recently used
• Used in project

Click a tag in the pool to add it directly.

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Search for existing tags in the tag pool

As you type in the input field, the tag pool is filtered. This lets you search for tags that are already in the pool.

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Recently used tags

The Recently used section shows the 10 tags you've most recently used in the relevant category (tasks, projects, etc.).

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Edit, replace, or delete existing tags

1. Click Tags Bearbeiten on the relevant item. This appears when you hover over the tags. Alternatively, click a tag directly.
2. Open a tag's edit mode by clicking the pencil icon.

• Edit existing tags: Change the name and color.

• Replace a tag: Click the red Ersetzen button and choose the tag you want to replace the selected tag with.

• Delete a tag: Click Tag löschen in the bottom-left corner. Click Löschen to confirm and remove the tag completely.

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Tips and important notes

• Tag pools are specific to each item type – Tasks, projects, users, and customers each have their own pools

• Private tasks vs. project tasks – Private tasks have a separate pool that only you can see

• Changes apply everywhere – Name and color changes apply to all items with that tag

• Replacing applies everywhere – The selected tag is replaced with the new tag on all items

• Deleting removes the tag everywhere – A deleted tag is removed from all affected items

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FAQ

Which items can I add tags to?

You can add tags to tasks, projects, users, and customers.

Can tags contain spaces?

Yes. Tags can contain spaces.

Why do I see different tag suggestions?

awork creates a separate tag pool for each item group. The pools for private tasks and project tasks are also separate.

What happens when I edit a tag?

When you change a tag's name or color, the change applies to all items with that tag.

What happens when I delete a tag?

The tag is removed completely, including from all items where it was previously used.