Account settings

Account-Einstellungen are your personal control center in awork. Here, you can customize your login, display, time-tracking options, reports, and notifications.

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How to open your account settings

There are 2 ways to access your Account-Einstellungen:

• Click your profile picture in the bottom-left corner of the main menu (or your initials) and select Account-Einstellungen

• Or go to Einstellungen (the gear icon in the bottom-left corner of the main menu) and select Account

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Edit your profile

Click User bearbeiten at the top center. In the Details tab, you can optionally add:

• a profile picture
• a title
• your position
• your birthday
• tags

In the Kontakt tab, you can add phone numbers, email addresses, postal addresses, messenger accounts or social media accounts, URLs, and other details.

Manage your account

Workspace-E-Mail

• Used for notifications
• Publicly visible in your workspace

Account E-Mail

• Used to sign in and for important account emails
• Used across all your awork workspaces

Password

You need your current password to change it.

If you've forgotten your password, you can reset it as follows:

1. Go to the login page (or log out first).
2. Click Einloggen mit E-Mail & Passwort.
3. Click Passwort vergessen.
4. On the next screen, enter your email address.
5. You'll receive an email with a link to update your password.

Enable sign-in with Google or Microsoft

If you'd rather not use passwords, link your Google or Microsoft account and sign in with one click.

• Link your account right away: When creating your account or accepting an invitation, select Mit Google anmelden or Mit Microsoft anmelden to link your account immediately.

• Link your account later

1. Click Einrichten next to Login ermöglichen via Google oder Microsoft
2. Choose your preferred provider and complete the sign-in process
3. Use the provider button on the awork login page

• Unlink your account

1. Click Einrichten next to Login ermöglichen via Google oder Microsoft
2. Click Verbindung zu Google/Microsoft trennen

Enable passkey sign-in

See this article for more information on setup: Passkeys

Multi-factor authentication (MFA)

See this article for more information on enabling it: Multi-factor authentication (MFA)

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Customize your Anzeigeeinstellungen

Sprache

• Choose Deutsch or Englisch

Zeitzone

Your time zone determines which time zone awork uses by default to display dates and times in your account. Your time zone is set when you create your account and doesn't update automatically when you travel. You can change it manually if needed.

Choose one of the 2 options:

• Meine [deine ausgewählte Zeitzone]: Displays times in the account time zone you selected.

• Or [Workspace-Name] [Workspace-Zeitzone]: Displays times in your workspace's time zone.

If the time zone selected for your account differs from your workspace's time zone, you'll see a time zone selection dropdown in the top-right corner of certain areas in awork, such as time reports and the planner. By default, awork uses the time zone set in your account settings.

If your account's time zone differs from your device's, awork displays this message: awork zeigt Zeiten in der Zeitzone deines Accounts. Dein Gerät nutzt eine andere Zeitzone.

Dark Mode

Choose your preferred appearance:

• Aus always uses Light Mode
• Auto follows your browser/operating system settings (default)
• An always uses Dark Mode:

Open links in the desktop app

• Enable this option if you want links to always open in the desktop app (you'll need to have the Mac or Windows app installed)

Hide start/stop timers

• Hide the timer buttons for your user: the stopwatch in the bottom-right corner and the smaller timers in projects and tasks

Time format for totals

Choose how total tracked times are displayed in projects and tasks:

• Tracked time totals are displayed in Auto mode by default and switch formats depending on the total:
  • Under 8h in hours (e.g. 5:30h)
  • Over 8h in days (e.g. 1.2d)
• Stunden (h) always displays totals in hours (e.g. 20:00h)
• Tage (d) always displays totals in days (e.g. 2.5d): 1d = 8h

Individual time entries and running timers will continue to be displayed as 01:20:30 or 01:20h.

Name display

• Vor- & Nachname (shows your full name in awork; you must add your last name in your personal details)
• Vorname

Hide recommendations in Zeiten > Mein Tag

Turn off the switch to see your events in Zeiten > Mein Tag and create time entries directly from them.

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Projects in the main menu

The Projects section in the main menu is divided into Favorites, External Projects, and My Projects. Use your account settings to choose which projects appear in the menu:

• Favoriten anzeigen
• Externe Projekte anzeigen
• Meine Projekte anzeigen

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Set your availability

Weekly capacity (in hours)

Your weekly working hours are used for team planning and determine how much time you have available to schedule in the Planner. The default is 40 hours per week. Work part-time or have certain days off? You can set your own number of hours here.

Public holiday region

Choose your region to see the relevant public holidays in the workload overview.

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Enable or disable reports and briefings

Stay up to date with automated email summaries, which you can enable or disable here:

• Wöchentliches Briefing arrives on Monday morning with upcoming due dates, overdue tasks, and a preview of the week ahead
• Wochenbericht arrives on Friday with completed tasks, tracked time, and the week's achievements
• Monatsbericht arrives on the first of the month with a full overview of the previous month, including tracked time and productivity statistics

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Choose your notification settings

Enable or disable:

• Benachrichtigungen beim Klicken automatisch als gelesen markieren
• Automatisch Benachrichtigungen erhalten für selbst erstellte Aufgaben (Beobachter)

Choose which notifications you want to receive for tasks, projects, docs, and general updates, and through which channels:

• In der awork Web-Anwendung
• Push-Benachrichtigungen in the awork app for iOS or Android
• E-Mail for direct delivery to your inbox
• Slack for messages through the Slack integration (if linked)

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Create tasks via email

Send an email to your personal task email address, and a private task will be created automatically. See this article for more details: Create tasks from emails

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FAQ

Where can I find the account settings?

Click your profile picture in the bottom-left corner of the main menu (or your initials) and select Account-Einstellungen, or go to Einstellungen (the gear icon in the bottom-left corner of the main menu) and select Account.

Can I delete my own account?

No. You can't delete your own account. Only an admin can deactivate or delete a user profile.

Do my account settings apply to all my workspaces?

Yes. Your account settings determine how you use awork across all your workspaces. Your Account E-Mail is your primary identifier in all awork workspaces.

Why is my Account E-Mail different from my Workspace-E-Mail?

Your Account E-Mail is the address you use to sign in to awork. Only you can change it in your account settings. You can use the same account to access multiple awork workspaces.

You have a separate user profile in each workspace. This profile may contain different information depending on the workspace. If permissions allow, other users (such as admins) can edit your workspace profile, for example, to add contact information.

These changes don't affect your login email or account settings. Notifications are always sent to the email address saved in your account.

That's why your Account E-Mail and Workspace-E-Mail can be different.

Can I still sign in with my email and password after linking Google/Microsoft?

Yes. After linking your account, you can sign in with Google/Microsoft, and signing in with your email and password will still work too.

What happens if I unlink Google/Microsoft and have never set a password?

awork will email you a link to create a password.

One of my users has forgotten their password and can't sign in. How can I reset their password?

Go to the login page, click Einloggen mit E-Mail & Passwort > Passwort vergessen, then enter the user's email address on the next screen. The user will receive an email with a link to update their password.