All Task Details

In the task details, you'll see the task along with information and progress, and you can edit it directly.

Main Features

The task details are your control center for everything related to a task:

Check and change info quickly - name, description, status, dates, tags, and more
Bundle collaboration - comments, @mentions, files, and activity log all in one place
Planning & evaluation - planned effort, logged time, remaining effort, and calendar scheduling
Control notifications - via the bell icon and the list of watchers

Task Name and Description

The task name is the title of the task. The description lets you write detailed briefings, for example.

The toolbar of the text editor supports the following formatting options:

Text sizes: Header, title, subtitle, text
Text styles: Bold, italic, strikethrough, underlined
Code: Display with appropriate font
Links: Insert hyperlinks
Quote: Insert quotes
Lists: Numbered and bulleted lists, checklists
Section divider: Aesthetic separation of content
Files: Attach files

The toolbar appears when your cursor is on an empty line (click the + button) or when you select text.

Select text in a task and ask AI to:

Request translations
Create summaries
Suggest next steps
Generate subtasks

Task Status

Every task has a current status. You change it via the round status icon.

For private tasks, there's a default set of five statuses. These cannot be edited.

For project tasks, you can define statuses for each project individually. They are also the columns in the Kanban board of the project.

Color Meaning of Task Statuses

Gray / Blue (To-Do): Tasks that are not actively being worked on yet.
Yellow (In Progress): Tasks that are actively being worked on.
Purple (In Review): Tasks in a feedback or approval loop.
Red (Blocked): Tasks that cannot currently be worked on or are postponed.
Green (Done): Tasks that are completed.

Project and Task Lists

A task in a project is a project task, while a task without a project is a private task.

You can change the project of a task in the editing window via the action button > Edit. Alternatively, you can select the Move to Project option directly via the action button.

Task Lists (Projects Only)

Task lists only exist in projects. That's why the list fields are only visible for project tasks.

A task can be in no lists, one list, or multiple lists at the same time - it remains the same task. If you complete it in one list, it's completed everywhere.

A task list is the Primary List.

Logged time and planned effort are only counted for the primary list.

Activity

The activity categorizes tasks and time. This helps with evaluation, billing, and filtering tasks and time.

Each task must be assigned to exactly one activity. By default, the most recently used activity is preselected.

Learn more: Using Activities Correctly.

Assignees

You can assign tasks to users visible to you in the workspace. When a task is assigned, it appears in the task filters of the respective users. When assigning, notifications for updates to this task are also activated for the users.

Note: If the status is set to To-Do, the task doesn't have an assignee yet, and you change it to In Progress, you'll automatically be set as the assignee.

One or Multiple Assignees in the Workspace

You can set in your workspace whether tasks can have only one or multiple assignees.

Navigate to Settings > select Workspace and scroll to the Tasks section
Enable A task can have multiple assignees

Only One Assignee

If you disable multiple assignees, you can only assign one user. A new assignment will replace the previous one.

Multiple Assignees

If multiple assignees are active, you can select multiple users one after another and remove them individually.

Via the person icon in the user selection, you can replace all assignees with one user.

Note: Multiple assignment is not possible for private tasks. Learn more: Private Tasks vs. Project Tasks.

Start Date, Due Date, and Times

A task can have a start date and an end date - or just one of the two. If both fields are filled, the task will be displayed in the project timeline in the timeline view.

The end date is considered the due date. This field is displayed in lists and overviews and is used to mark tasks coming due soon.

In addition to the date, you can also set times for start and end. awork automatically sets 8:00 AM (start) and 6:00 PM (end).

Checklist

Every task can have a checklist with any number of items. A checklist item has only two statuses: open and completed.

Items can be as long as you want and wrap automatically. You can change the order via drag and drop and edit the text by clicking on it.

You can see the checklist progress in the task list view.

Subtasks

In awork, there are two task levels: under tasks at the first level, you can add further tasks (subtasks). These are completely normal tasks with all features.

In the details of a task at the top level, there's a Tasks section. There you can create and view subtasks.

In the details of a subtask, you can additionally create a checklist.

Learn more: Subtasks.

Planned Effort, Logged Time, and Calendar Scheduling

Planned

For each task, you can set a planned effort. This is the expected time investment.

When setting it, you can choose whether the planned effort is distributed automatically or manually to the assignees:

A = Automatic - the effort to be distributed is assigned automatically
M = Manual - the effort to be distributed is assigned manually

Planned effort is required if the task should impact workload and be used for capacity planning.

If you only set a total value, it will be distributed equally among all assignees. However, you can also enter a separate planned effort for each user.

Logged

In the task details and in lists, you see the sum of all time logged to the task.

To view all logged time for a task, go to the detail view and click the green Logged button in the task KPIs. A window will open with all logged time. There you can search and export the time directly.

In Calendar

If a task is scheduled in the calendar, you'll see the scheduled entries directly in the task details. Click In Calendar to view the date, time, and duration of the scheduled entries.

Via the action button, you can directly Reschedule and adjust the time range or remove the scheduling.

Files and Attachments

You can attach any number of files to a task (e.g., images, PDFs). Upload them via the Upload File button or the paperclip icon in comments, or drag and drop them into the task or comment.

Files you attach to a comment automatically also appear as attachments in the task.

You can also link files from Google Drive or OneDrive. These files are only linked. Other people need the appropriate permissions in the respective drive to open them.

Here's how: Google Drive & Microsoft OneDrive Integration.

A preview of Google Drive or OneDrive files is currently not possible in awork.

Mention Files

Type @ and the name of the file (only files that belong to the task) to reference it in the description or a comment.

Note: If you delete a comment, the attached file is not automatically removed from the task. If you delete the file from the task, it's no longer accessible in the comment.

You can view files from tasks in the project under the Files tab - including an indication of which task the file belongs to.

Learn more: Files in Projects.

Priority Flag

Via the flag icon, you can mark a task as priority. The marking is visible in the details and overviews. You can filter by it or build automations based on it.

Activity Log and Comments

In the activity log below the task details, you'll see all changes and comments related to the task.

With "@" you can mention other users to trigger an explicit notification.

You can also mention:

@Workspace - notifies every user in the workspace
@Task - notifies everyone assigned to the task or who has the bell icon enabled
@"Team" (e.g., @Marketing) - notifies every team member

Requirements for these notifications:

Profile settings - the corresponding notifications are enabled
Bell icon - is enabled in the task
Permissions - the task is visible according to rights management

Notifications and Watchers

Via the bell icon in the top right of the task details, you can enable or disable notifications for a task.

Learn more: Receiving or Turning Off Notifications.

Watchers are users who receive notifications for a task. They are listed in the task details.

Notifications are automatically enabled for a user when they:

Create the task
Are assigned to the task
Are mentioned in a comment

If you disable notifications, you'll be removed from the watchers list and won't receive updates anymore. Each user can only remove themselves from the list.

Important: Assignees are not additionally displayed under watchers, even though they receive notifications.

Recurrence Rule

You can mark tasks as recurring via the icon with the circular arrow.

Learn more: Making a Task Recurring.

Custom Fields

In the task details, you can use custom fields.

Learn more: Custom Fields.

Tips and Best Practices

You can change the size of the detail view: hover over the edge of the detail view and drag it larger or smaller.
For the To-Do status, you can choose between two layouts: gray or with a blue background.

FAQ

I deleted a task. Can it be restored?

Yes. If you accidentally deleted a task, our support team can restore it. Contact support and share the task title.

Can I make the detail view larger or smaller?

Yes. Hover over the edge of the detail view and drag it larger or smaller.

Can private tasks have multiple assignees?

No. Multiple assignment of assignees is not possible for private tasks.

Is there a file size limit for attachments?

No. There is no limit regarding file size in awork.

How can I see all logged time for a task?

Open the task in the task details and click the green Logged button in the task KPIs. Then a window will open with all logged time.

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Last updated August 9, 2026

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