awork

awork MCP server – how to connect your AI chat with awork

MCP server (for ChatGPT)

Isabel Helbig

Lucas Bauche

Marcello Santambrogio

All functions and sections described in detail

awork explained in detail

In awork, there are templates for tasks and projects to standardize workflows.

Templates

Easily export your data to further analyze it or to share with your clients.

Export your data

Instructions on how to restore a deleted Project or Task

How can I restore a deleted Project/Task?

With role-based permissions, you'll be able to define in awork what people can and can't see/edit.

Permission management

Tags are handy identifiers in awork that help you search, filter and recognize tasks and projects.

Tagging

In awork, you're able to search projects, tasks, users, and customers. Open the search by clicking on the magnifying glass icon or press F.

Search and find in awork

In awork, you can use Quick Actions to help you perform shortcuts, such as creating tasks or times.

Using Quick Actions

Set your own filters in the project, customer and user overviews to build custom views.

How do I filter an overview?

Switch awork’s appearance to Dark mode and choose whether it stays on, stays off, or follows your browser and device settings.

Dark Mode

In awork, you'll receive notifications if you're being mentioned in a comment. Find out how to view and manage them in this article.

Turn notifications on/off

The formatting options of the text editor allow you to write clear project and task briefings.

The text editor and its formatting

Tasks and times always have a type of work. A categorization of work that you'll be able to use for evaluations and for invoices.

Use types of work correctly

In awork, you will often stumble across the term "workspace". But what exactly is that? This article explains the workspace in more detail.

Workspaces in awork

Which browsers does awork support? Is there a desktop app for the PC or Mac? We will answer these questions and many more.

Use this Community to connect each other, exchange best practices, getting answers and explore awork.

awork Community

Categories help you in awork to label your data and make it easier and more helpful to analyze.

Migrate guests to external users

Your team members can now join your workspace directly without you having to invite them.

Same-Domain-Signup

To make sure awork runs smoothly, your setup should meet the following requirements.

System Requirements for awork

Some quick steps and instructions for troubleshooting connection issues.

Troubleshooting Connection Issues

General

Project overview

Find completed or cancelled projects by including them in filters, selection popups, and global search.

Access and select closed projects

You can create projects with private tasks, which can only be seen by the creator and its members.

Private Projects

Create a new project in awork, fill in the details, optionally use a Project template.

Creating a new project

Use Project tasks to plan work, track progress, and collaborate with other users.

Project tasks

Create and manage task lists in a project to group tasks and sort your work.

Task lists

Manage the statuses of the tasks in the form of columns in the board view.

Board view

The timeline shows your tasks over time and you're able to create entire project plans with dependencies and milestones here.

Project timeline

Track times directly on projects or on the tasks of the project and evaluate them in the times tab

Project times

For each project, you can customize the statuses, create automations, preset the billability of tracked times and much more.

Project settings

Store and manage files inside a project. Add files from your computer or link files from Google Drive or Microsoft OneDrive.

Project files

You can build "if-then" automations for tasks within a project to map automatic workflows.

Automations in projects

Let Autopilot keep an eye on your project and send smart mailings when things drift off track.

Autopilot for projects

Learn how to create and manage Clients in awork so your projects are easier to find, categorize, and evaluate.

Manage clients

Use templates to create new projects with predefined settings, statuses, automations, task lists, and tasks.

Project templates

Project types are a categorization that helps you to evaluate your projects and times in a meaningful way - if you need to.

Using project types

Gantt View for Project Planning

Use short, stable keys to reference projects and tasks clearly.

Project and task keys

Sarah Steeg

Projects

Create projects and tasks faster, plus brainstorm ideas with AI in awork.

Helpful AI Tools

Manage projects faster with AI-powered support.

awork AI - The Smart Project Assistant (Beta)

If you want to start using awork AI but don't know how, this is the right place to get inspired.

Prompt examples for awork AI

Max Raschke

awork AI

There are different ways to create tasks in awork. Here you will get to know them all.

Creating a new task

The Task filter module gives you an overview of all your project-related and private tasks.

Overview all & my tasks

Private tasks can only be seen by yourself unless you give them to another user.

Private tasks vs. project tasks

awork supports nesting of tasks on two levels to create a clear structure of your work.

Subtasks

Tasks have status, subtasks, a user, a due date and much more. Here you'll find out what tasks in awork can do.

Editing task details

Select and edit several tasks at the same time via a multiple selection in the list view of a project.

Edit multiple tasks at the same time

If tasks repeat at regular intervals, you can set them as recurring.

Set a task as recurring

Templates are blueprints for tasks. They help you to predefine recurring workflows easily.

Task templates

Export tasks from a project or task filter to an Excel spreadsheet for further processing.

Export tasks

Special email addresses of projects or users allow you to create tasks in awork from an email.

Creating tasks from emails

Link your cloud drive files to tasks and projects.

Link files via Google Drive or OneDrive

More fields, more flexibility, and more individual structure for your workspace.

Custom fields

Tasks

Real teamwork with your external partners.

awork Connect - Invite your external partners

Real teamwork, also as an external partner.

awork Connect for external users

Automatically accept Connect invitations from trusted partner workspaces and skip manual approvals.

Connect Trust

awork Connect

Create clarity for your team by uniting documentation and project work in one place. For better context and most efficient teamwork. 🤝

Docs

With the awork planner you can plan the tasks and workload of your team in the timeline or calendar view

The planner

The workload overview shows you the workload of your team and is calculated from tasks, bookings, appointments and recorded time.

The workload overview

The 10 principles underlying the workload calculation in awork - for an accurate prediction of your team's workload.

The workload calculation

In the "Calendar", users can plan their own assigned tasks alongside their own appointments in the calendar.

Calendar

Absences can be created and managed for users in the planner. They reduce the available planning capacity in their period.

Absences

With bookings you can quickly reserve users for projects in certain time ranges and build a workload overview in awork.

User bookings

In this small intro, you'll learn how to set up your Planner, plan at a high level or in detail, and stay flexible even when things change.

The awork Planner guide

Set up the calendar for everyone or only for your own account to see appointments in the planner as well as in the workload overview.

Calendar integration

Planner

Each user has their own account where they manage their login, language, time zone, and other view settings.

Account settings

Users in awork are always bound to accounts and can be managed in the settings. Only active users count towards your licenses.

Manage users

To invite new users, all you need to do is enter the person's email address and assign a permission role.

Invite users

In awork, teams can be created, and users & projects can be assigned to these teams. This allows you to separate work areas.

Working with teams

User

Passkeys

Multi-Factor Authentication helps you secure your account without sacrificing usability.

Multi-Factor Authentication (MFA)

Login

In order to keep track of your time without gaps, so that every manager is happy, awork offers you some practical assistance

Times tracking reminders

Learn how to track times in awork, via the timer, or by using your day view from appointments.

Tracking times

In the 'Times' tab, you can easily overview your own time entries: per day, per week, or in an overall overview.

My Time Tracking

Learn how to create a time evaluation, filter it, and export the data to an invoicing tool

Creating time reports

Depending on the plan, various time tracking settings can be made here.

Define time tracking settings

Tracked times can be transferred to an invoice via time evaluations.

Create an invoice

The awork browser extension for time tracking (Chrome & Arc)

Time tracking

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