Project timeline

In the Timeline, you can see and schedule all tasks of a project over time.

All tasks that are not yet scheduled can be found on the left, under Tasks, and can be dragged and dropped into the timeline from here.

To move through the timeline, you can simply scroll left, right, up, or down. There is no limit to how far you can scroll into the future or past.

You can easily switch between views by clicking on the desired option.

This is the classic view of the project timeline without a strict hierarchy for tasks.

The Gantt chart view allows you to plan your projects in more detail. Here, you’ll not only see all tasks but also the associated task lists.

You can collapse and expand lists and parent tasks to better visualize the hierarchy of your project plan.

Lists and parent tasks can also be moved via drag & drop. All tasks within them will be moved together in the timeline.

If a task has subtasks, its start and end date will automatically adjust to cover the full timeframe of all its subtasks.
This only works if the subtasks have their own dates. If subtasks only have a single date, that date will be used for the parent task.

If you open the date selector for a parent task with this feature enabled, you won’t be able to edit the dates manually. However, you can still move the entire parent task including its subtasks as a group.

An icon in the list view and task detail will indicate when the auto-adjusting dates feature is active for a task.

Today's day is marked by the yellow dashed line. You can jump to today's time in the timeline at any time by clicking the calendar icon in the upper right corner.

There are several ways to create new tasks in the timeline.

Simply click on a free area in the timeline and drag and drop a task into the time area. A window opens with the selected start and end times. Now give the task a name, specify any additional information, and save it.

Tasks that already exist, but don't have a start and end date, can be seen on the left side in the Tasks section. Here, you can also create new tasks directly. The tasks can be easily dragged from this sidebar into the timeline.

☝ Hint: In the Tasks section, you can decide whether you want to display the done and already scheduled tasks or not. You also have the option to search for tasks here.

The timeline allows you to create one or more milestones for your project. To do this, you can simply click on the desired date in the timeline. A pop-up will appear where you can specify the name, date, and color of the milestone. Then the date is highlighted in the appropriate color, and a line is drawn across the timeline.

The milestones of the project are only visible in the project timeline and the timeline of the project overview, but not in the list or board view.

☝Hint: Use the colors to become aware of various events more quickly.

For example:

Internal due dates: pink

Feedback meetings: green

Customer presentations: yellow

You can easily move entire projects in the timeline by “grabbing” them and dragging & dropping them to your desired date.

Move entire projects by a certain number of days using the action menu in the project details or selected tasks and lists using the multiple selection.

You can move tasks by “grabbing” them and simply dragging & dropping them. You can also extend or shorten the start or end of a task using drag & drop. Alternatively, you can open the task details and adjust the start and end date there.

☝️Important: If you specify your own start and end times, these will only be retained if the task is moved as a whole. If you change only the beginning or the end (start/end time) of the task, awork sets the beginning to 8 a.m. and the end to 6 p.m.

When you click on a task, the task details will open.

You can link tasks by grabbing the arrow at the end of the task and dragging it to the task you want to link. The dependency can be deleted by holding the mouse pointer over the arrow and clicking on the appearing x.

Directly preceding tasks are also displayed in the task details, with a color marking for their status.

In the timeline header, the action menu - three dots icon (⋮) - groups additional actions such as Open in planner, Open in calendar, Save as task template, Export Tasks.

Linked tasks can be moved contiguously.

To enable this, click on the Actions button in the timeline header and activate the toggle Moving dependent from that menu.

If the mode is activated, all tasks linked as subsequent tasks will be moved by the same duration if a task is moved or the due date is changed via drag & drop.

Use the Actions button in the timeline header to access Export options (PNG or SVG) for your timeline.

You can export the entire timeline as a png or svg (vector) image and download it.

The export includes all displayed tasks as well as the entire time range of these tasks plus a week at the start and end. The entire set view is transferred, such as the zoom level, language, dark mode, etc.

You can find more information about creating exports here.

The minimap on the bottom helps you keep track of your project and quickly switch to a different point in time for long projects. If you click on a point in time here, the large view of the timeline automatically switches to this time range.