Task lists

To easily organize tasks in projects, create task lists in the Tasks tab via the "+ task - button". In the lists, you are able to create multiple tasks to be grouped together.

There are three ways to create a new task list in a project.

The order of the lists can be adjusted by drag & drop. Click on the header of a list (where the list name is) and drag the list to the desired position.

Alternatively, edit the order by clicking on the list icon Manage task lists in the upper left corner. In the window that opens, you can see all the lists and move them in their order by drag & drop.

A task can be in several lists at the same time, or in no list. However, it always remains the same task. For example, if it is completed, it will be displayed as completed in all lists.

When you create a new task from the task window, you have a task lists field that allows you to select the lists in which the task should appear.

This can also be done on existing tasks

You can also create a new task directly in the list when clicking on task.

If you hover between two tasks with the mouse pointer and click on the text Add task here, you create tasks between existing tasks in the list.

☝️Hint: You can also move single tasks to another project. To do this, simply edit the task via the action button and change the project there. Alternatively, you can also move tasks to another project using the bulk action or move entire lists to another project using the 3-dot menu.

Learn more about how to edit multiple tasks at the same time here.

You can search within the task lists using the icon with the magnifying glass at the top right. In addition to the task name, you can use the improved search, similar to a filter command, to search for specific criteria. You can search for task lists, priority (prio), tags, due date and status name.

☝ Hint: Unfortunately, it can not be search for task descriptions.

You can drag and drop tasks between lists, or simply change their order.

☝️ Hint: As the list "without list" is technically not a real list, the order in the "without list" cannot be changed, not even in the task templates. To work around this, you can simply create a new list that is also called "without list", for example, and then adjust the order of the tasks there.

If you move a task between two lists, awork will ask you at the bottom of the screen if you want to move the tasks or just additionally see them in the new list. By confirming, the task will appear in both lists.

Some actions can be performed directly in lists. It's possible to

☝️Hint: If the timer has been started on the task, you will see the running timer in the list view on the task. If you hover over the display with the mouse, you can pause or stop the timer. More information can be found here.

As soon as the mouse pointer is moved over a list, it shows the current progress. This can be displayed in two ways. The change is done by clicking on the progress:

☝️Important: If the completed tasks are hidden here on the task overview, they are not included in the tracked time vs. planned time.

Hide the tasks of a list by clicking on the arrow icon in the top right corner of the header.

If you don't want to show the whole list anymore, you can delete or archive it. For that, click on the action button in the list.

If you choose the Archive option, the list will be hidden. However, only lists that don't contain any open tasks can be archived. If there are still open tasks in the list, you will get the following options for handling the tasks:

Manage the tasks of the project by clicking on the list icon in the header.

By clicking the action button next to the archived list you have the option to unarchive the list, to delete tasks or to delete the list permanently.

You have two modes to choose from to get an overview of your tasks within a project in the task overview:

☝️ Hint: To get to the wide screen mode with the column view even faster, drag your browser to full size and collapse the sidebar.
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2. The compact list

Users also have the option of returning to the usual compact mode here. This mode is only possible for task lists and task filters.
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To open the detail view, click on the task name in the list, then the task opens on the right side. If your awork window is too small for the split view of lists and details, you will automatically navigate to the task details.

Learn more about task details.

You can import ready-made task templates to your projects. Learn more about the use of task templates here.

Edit multiple tasks of a project at the same time and, for example, move them to another project or delete them. Learn more about editing multiple tasks at once.

Using the action menu in the upper right corner of a task list you can duplicate an entire task list. Hidden completed tasks will be duplicated as well. Similar to duplicating single tasks, subtasks, descriptions, etc. will be also copied or duplicated.

☝️Hint: Attachments are currently not duplicated!

The duplicated list will appear below the original list along with all tasks.

You can copy the link to the task list using the action button (three dots) to the right of the list. If you then paste this link into the browser, you will be taken directly to this task list.

You can use the action menu in the upper right corner of a task list to move the entire list including the tasks to another project. Select the project. Since the task statuses in the new project can be different, you must now choose in which new status your existing tasks should get. After saving, the entire list is automatically moved and disappears from the project.

Move entire projects by a certain number of days using the action menu in the project details or selected tasks and lists using the multiple selection.

If you complete a task in a project, it will be automatically hidden in the list view after the next reload. At the top left above the lists you will find the icon for displaying the completed tasks. Here you get two options:

Show recently completed tasks

Here only the completed tasks are loaded and displayed that were completed within the last 30 days. It is advisable to use this setting if you have ongoing projects that you use as a kind of ticketing and hundreds of tasks accumulate over time.

Show all tasks

Here all completed tasks of the project are loaded and displayed.

Choose the option that fits your project. awork automatically remembers the setting for your user and the project.

When creating task filters (link to corresponding article), you have the option of selecting task lists and filtering by them. It is also possible to specify only certain parts of a list title, such as "Onboarding" - all tasks from all lists whose title includes the word "Onboarding" will be displayed.

This gives you even more options to refine your filters and obtain cross-project overviews.