Account Settings

Account Settings is your personal control center in awork. Here you can customize your login, display, time tracking options, reports, and notifications to suit your needs.

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How to open Account Settings

There are 2 ways to access your Account Settings:

• click on your profile picture in the bottom left of the main menu (or your initials) and select Account Settings

• or navigate to Settings (gear icon in the bottom left of the main menu) and select Account

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Edit your profile

Click on Edit User at the top center and optionally add information in the Details tab:

• a profile picture
• a title
• your position
• your birthday
• tags

In the Contact tab you can add your phone number, email addresses, addresses, messenger accounts or social media accounts, URLs, and other details.

Manage your account

Workspace Email

• for notifications
• publicly visible in your workspace

Account Email

• for logging in and for important account emails
• used across all your awork workspaces

Password

To change your password, you'll need your current password.

If you've forgotten your password, you can reset it as follows:

1. Go to the login page (or log out first).
2. Click Log in with Email & Password.
3. Click Forgot Password.
4. Enter your email address in the next step.
5. You'll receive an email with a link to update your password.

Enable login via Google or Microsoft

If you'd prefer to skip passwords, link your Google or Microsoft account and log in with a single click.

• Link from the start: When creating your account or accepting an invitation, select Sign in with Google or Sign in with Microsoft to link your account immediately.

• Link later

1. Click Set up next to Enable login via Google or Microsoft
2. Choose your preferred provider and complete the login process
3. Use the provider button on the awork login page

• Disconnect linking

1. Click Set up next to Enable login via Google or Microsoft
2. Click Disconnect from Google/Microsoft

Enable passkey login

Check out this article for more information on setup: Passkeys

Multi-Factor Authentication (MFA)

Check out this article for more information on enabling it: Multi-Factor Authentication (MFA)

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Customize Display Settings

Language

• choose German or English

Time Zone

Your time zone determines how dates and times are displayed in awork. It's set when you create your account. Manually adjust your time zone when you travel, as it won't update automatically.

Dark Mode

Choose your preferred display:

• Off always uses light mode
• Auto adopts your browser or operating system settings (default)
• On always uses dark mode

Open links in desktop app

• enable this option if you want links to always open in the desktop app (you'll need to have the Mac or Windows app installed)

Hide start/stop timer

• hide the stopwatch buttons (timer) for your user - the stopwatch in the bottom right and the smaller timers in projects and tasks

Time format for totals

Control how tracked total times are displayed in projects and tasks:

• Totals of tracked time are displayed by default in Auto mode and switch depending on the amount:
  • Under 8h as hour format (e.g. 5:30h)
  • Over 8h as day format (e.g. 1.2d)
• Hours (h) always shows totals in hour format (e.g. 20:00h)
• Days (d) always shows totals in day format (e.g. 2.5d): 1d = 8h

Individual times and running timers will continue to be displayed in the format 01:20:30 or 01:20h.

Name display

• First & Last Name (shows your full name in awork; your last name must be entered in your personal details)
• First Name

Hide suggestions in Time > My Day

Turn off the toggle to see your appointments in Time > My Day and create time tracking directly from them.

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Projects in the main menu

The Projects section in the main menu is divided into Favorites, External Projects, and My Projects. Set which projects are displayed in the menu in Account Settings:

• Show Favorites
• Show External Projects
• Show My Projects

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Set your availability

Weekly capacity (in hours)

Your weekly working hours play a role in team planning and represent your available, plannable time in the Planner. The default is 40 hours per week. Do you work part-time or not at all on certain days? Then adjust your own hours here.

Holiday region

Choose your region so you see the appropriate holidays in the workload overview.

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Enable or disable reports and briefings

Stay updated with automated email summaries that you can enable or disable here:

• Weekly Briefing arrives on Monday morning with upcoming due dates, overdue tasks, and a preview of the coming week
• Weekly Report arrives on Friday with completed tasks, tracked time, and the week's highlights
• Monthly Report arrives on the 1st of the month with a complete monthly overview including tracked time and productivity statistics

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Choose notification settings

Enable or disable:

• Automatically mark notifications as read when clicked
• Automatically receive notifications for tasks you created (watch)

Decide which notifications for tasks, projects, docs, and general items you want to receive through which channels:

• In the awork web application
• Push notifications in the awork app for iOS or Android
• Email for direct delivery to your inbox
• Slack for messages through the Slack integration (if linked)

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Create tasks via email

Send an email to your personal task email address and a private task will be created automatically. Check out this article for more details: Create tasks from emails

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FAQ

Where do I find Account Settings?

Click on your profile picture in the bottom left of the main menu (or your initials) and select Account Settings or navigate to Settings (gear icon in the bottom left of the main menu) and select Account.

Do Account Settings apply to all my workspaces?

Yes. Your Account Settings control how you use awork across all your workspaces. Your Account Email is your primary identifier in all awork workspaces.

Why is my Account Email different from my Workspace Email?

Your Account Email is the one you use to log into awork. Only you can change it in your Account Settings. With the same account, you can access multiple awork workspaces.

Within each workspace, you have your own user profile. This profile can contain different information depending on the workspace. If permissions allow, other users (such as admins) can edit your workspace profile, for example to add contact information.

These changes don't affect your login email or your account settings. Notifications are always sent to the email address stored in your account.

That's why your account email address and your workspace email can differ.

Can I still log in with email and password after linking Google/Microsoft?

Yes. After successfully linking, you can log in with Google/Microsoft, and email and password login will continue to work as well.

What happens if I disconnect Google/Microsoft and have never set a password?

awork will send you an email with a link to create a password.

One of my users forgot their password and can't log in. How can I reset the password for the user?

Go to the login page, click Log in with Email & Password > Forgot Password, then enter the user's email address in the next step. The user will then receive an email with a link to update their password.