Calendar

You can find the Calendar in the main menu under Calendar. It allows you to schedule the tasks in your calendar and plan the work for your upcoming days, in addition to your appointments.

The scheduled tasks are automatically fed back into the workload calculation and provide a transparent workload overview.

On the left side of the screen you will find the sidebar with the tasks. If it is collapsed, you can simply unfold it by clicking on it.

You can drag and drop the tasks into the calendar to schedule them. In the calendar you can then move, shrink, enlarge, duplicate or remove the tasks from the calendar.

Scheduled tasks that have no planned effort automatically disappear from the list (see next section). Tasks that have a planned effort can be dragged to the calendar several times until the sum of hours of the planned effort is reached.

☝️ Important: If a task is completely scheduled according to the planned effort and the planned tasks are hidden, this task disappears from the list. However, it is possible to overbook a task, for example, to schedule it for 3 hours, although the planned effort is only 2 hours.

You can see from the small number in the planned effort how many times this task has already been scheduled in the calendar.

You can now convert tasks scheduled in your calendar directly into time entries. Simply click the three-dot menu on the task and select Create time entry.

☝️Note: Once time has been tracked on the task, it will appear in purple beside the task. When you hover over the purple area, you'll see how much time has been tracked.

When you click on the purple area you can edit the information on the time entry.

You can now create new time entries or tasks directly in the calendar by simply dragging over a time range with your mouse. After that, you can choose whether you'd like to create a time entry or a task.

You can show or hide already scheduled tasks by using the filter with the calendar icon and the checkbox.

This is useful if you want to see only the tasks that you have not yet scheduled in the calendar.

If you show them, you will see tasks already scheduled in the calendar by the purple checkbox in the task list. You can always reschedule tasks that are already scheduled in the calendar.

Done tasks are initially hidden as they usually no longer need to be scheduled. You can display them in the list at any time using the icon with the two checkmarks.

If you have selected a filter in the sidebars, you can search through the tasks using the icon above the list.

When you open a project, the tasks are automatically grouped and sorted by the lists within the project, as you know them from the project.

Use the Today button or the Current week button to quickly jump to the current day or to the start of the current week in the calendar without having to scroll.

You can integrate your Google, Microsoft or Apple calendar with awork so that your appointments are displayed under Calendar. You can decide if the integrated calendar is only visible for you or if it should also be used for the workload calculation.

You can find all details about this in the article about calendar integration.

Want to see another user's time entries and calendar appointments? On the side menu you can select specific users, teams or projects and the calendar will display their time entries and calendar appointments.

☝️Note: If the user has selected the setting to not share the titles of their appointments, you will see everything as “Private”.

💡 Hint: If you have the necessary permissions, you can also log time for other users or schedule tasks for them here.

If you've connected your Google or Microsoft calendar, you can easily create time entries for existing appointments. Simply click the three-dot menu on the appointment and select Create time entry.

The title of the appointment will already be brought as the note of the entry.

☝️Note: Once time has been tracked on the calendar appointment, it will be shown in purple beside the event. When you hover over the purple area, you'll see how much time has been tracked.

When you click on the purple area, you can edit the information on the time entry.

Want to see what you tracked on a specific day or week? No problem! Just click on the time badge in the calendar next to the date, or on the top next to the week selector. A pop-up will show you all the time entries for that day or week.

☝️Note: Time entries without a start or end time are also included in the total, so all tracked time is accounted for, not just the ones shown visually in the calendar.

If the daily time limit is exceeded, the badge will be highlighted in red, just like in the “My Week” view.

No, the appointments displayed in awork cannot currently be edited from awork.

Yes, you can activate a sync of the scheduled tasks into your integrated Google or Microsoft calendar. Just go to your calendar settings and activate the sync.