You can integrate as many of your own calendars as you like, as long as they are from Microsoft (O365), Apple iCloud or Google.

You can start and manage the calendar integration at different places in awork:

Each provider has a slightly different link flow. You can find instructions for each provider in this article: Setting up the calendar integration

If you have linked your calendar with awork, you will see your appointments in Times and the calendar. Your appointments are also automatically used to calculate your workload. However, you can turn this off. See the following section.

Where you set up the calendar, you can also edit the settings. In the settings you can first select which of your calendars should be displayed in awork. You can simply select and deselect them in the list. Only subscribed calendars are not selected at the beginning. At the bottom of the window you will find more settings:

Share scheduled time with other users

With this switch button you can choose if the linked calendar should be included in the workload calculation, as well as if your appointments should be shown in the planner's calendar.

Show names of non-private appointments

With this setting you can enable whether the appointments should be displayed in the planner with plain names, or simply without names. This applies to all appointments except those marked as private. Their names are never revealed.

Synchronize scheduled tasks to your calendar

If you activate this setting, the tasks scheduled in the planner (tasks in the calendar view in awork) are automatically synchronized to your calendar as appointments.

If you had an existing Google or Microsoft integration, you will need to go through the Google or Microsoft login process again here, as additional permissions are required to create the appointments in your calendar.

If you activate the sync, you can choose in which of your (sub-)calendars you want to have the tasks from awork synchronized. This can be your main calendar, but also another one. If you share your calendar with your team for appointment coordination, it is recommended to choose the main calendar.

You can also change the target calendar later and awork will ask you what to do with the previous appointments in the previous calendar, e.g. whether to delete all of them.

☝️Hint: Only tasks from awork will be transferred to your calendar. All changes in the awork tasks calendar are not currently transferred back to awork. It is even possible that changes in the appointments will be overwritten by awork.

Unfortunately, the sync is not available for the Apple iCloud calendar.

You can also set up your whole team's calendar in one go if you use Google Workspace Calendar or Microsoft Office 365 Calendar in your team. This is very handy, for example, if you want to do team-wide workload planning but don't want to wait for each*individual user*to have the calendar linked.

☝️Hint: The user setting up the integration must be an admin in awork as well as an admin in the Google Workspace or Microsoft account.

The setup is done in several steps, but is very quick.

Set up Google Workspace Calendar

Set up Microsoft Office 365 Calendar

The awork Microsoft Calendar integration requires a Microsoft 365 tenant. awork authenticates the users via Microsoft Active Directory. awork reads and writes data (calendar entries, user mapping, etc.) via Microsoft Graph. For the setup, an admin in the awork workspace must also be an admin in the Microsoft tenant (Global Administrator, Privileged Role Administrator, Cloud Application Administrator, Application Administrator). It is required that the admin's email address is identical in both accounts. For authentication, the following scopes are requested and required for further operation: CalendarsReadWrite, DirectoryReadAll, UserReadAll. The email domain of the users in awork workspace must match the Microsoft 365 tenant domain.

☝️Hint: With the workspace-wide calendar integration by an admin, users cannot overwrite the settings of their own calendar. If, for example, the admin selects to show appointment names, it is not possible for the individual user to change their calendar to private after the integration.

Google Calendar

☝️Hint: To schedule a Focus Time or Out of Office appointment, you must have a work or school account. If you can’t find these two options, it may not be available for your organization.

MS Outlook Kalender

Apple iCloud Calendar

☝️Hint: The Free / Busy selection on iCloud Calendar is currently missing on mac an web. Those two options are available on iPhone and iPad calendars only.

Newly added users are automatically matched. If this is not the case or if it did not work, check the list of matched or unmatched users in the integration settings. Otherwise the matching can simply be done again.