Set up and manage calendar integration in awork
With the calendar integration, you can display your appointments in Times, the Calendar, and the Planner in awork. Your appointments are included in the workload calculation or you can automatically synchronise tasks from awork into your calendar.
Your appointments are not stored in awork, and their visibility can be configured in the settings.
Which calendar providers does awork support?
awork supports the following calendar services:
Microsoft (Outlook & Exchange – cloud-based only, no self-hosted local servers)
You can connect multiple calendars at the same time, even from different providers.
How do I integrate my own calendar in awork?
Google & Microsoft
Start the integration in awork via:
the calendar icon in Times, Calendar, or Planner
or the integration library under Settings > Integrations.
You will be redirected to the provider’s login page.
Sign in and allow awork access to your calendar.
Back in awork, select which calendar groups should be displayed.
Your appointments will now appear in awork. Icons indicate which provider the appointment belongs to.
Apple iCloud
Enter your Apple ID in the awork popup.
Go to appleid.apple.com.
Navigate to Security > App-specific passwords and generate a password.
Enter the password in awork.
Your appointments will now be displayed. Icons also indicate the provider here as well.
How can I integrate the calendar for my entire team?
With Google Workspace and Microsoft Office 365, you can set up a workspace-wide calendar integration.
Requirements
You must be an Admin in awork and an Admin in the respective provider account. Only admins can perform this setup.
Google Workspace
Go to Settings > Integrations > Integration Library.
Select Workspace Google Calendar integration.
Install the awork App from the Google Workspace Marketplace (admin rights required).
Select your domain — user matching with awork accounts is done automatically.
Adjust user settings or disable the integration for individual users.
Microsoft Office 365
Go to Settings > Integrations > Integration Library.
Select Workspace-wide Microsoft Calendar integration.
Install the awork App in your Microsoft 365 account (admin rights required).
Select your domain — user matching with awork accounts is done automatically.
Adjust user settings or disable the integration for individual users.
👉 Note: With a workspace-wide integration, individual users can no longer change their personal calendar settings.
Calendar Integration Settings
You can manage settings in the same place where you started the integration.
Select calendars: Choose which of your calendars are shown in awork.
Visibility for other users:
Use Share your schedule with other users to define if your calendar events are visible in awork.
Use Share non-private appointment titles to show event names in the Planner (private events always remain hidden).
Task sync (Google & Microsoft only):
Activate Sync tasks scheduled in awork into your calendar in order to automatically synchronize tasks scheduled in the awork calendar into your external calendar.
Choose the target calendar (e.g. main calendar).
Note: Only tasks from awork are transferred. Changes made in the external calendar are not synced back.
For Apple iCloud, syncing tasks is not available.
Load out-of-Office appointments
You can choose to load Out-of-Office appointments from your connected calendar and treat them as absences in awork. Activate or deactivate "Load Out of office appointments and treat as absences" in the calendar integration settings.
When enabled:
Out-of-Office appointments appear in the awork Calendar
They reduce the user’s capacity in the Planner workload chart
The total Out-of-Office time for a day is shown in the workload detail popup, similar to calendar appointments
This setting is disabled by default and can be enabled per user in the Calendar Integration settings.
Note: awork can detect overlaps between Out-of-Office appointments and existing absences (from awork or external sources). If an overlap is detected, the time is not counted twice.
FAQs
How do appointments affect workload calculation?
How do appointments affect workload calculation?
Google Calendar
Busy = counted in workload
Available = not counted in workload
Focus time = not counted in workload (displayed with hatching)
All-day absences / Out of office (half day) = you can choose, whether to let them count in workload or not
Microsoft Outlook Calendar
Busy = counted in workload
Free / Available = not counted in workload (displayed with hatching)
All-day absences / Out of office (half day) = you can choose, whether to let them count in workload or not
Apple iCloud Calendar
Busy = counted in workload
Available = not counted in workload (displayed with hatching)
All-day absences / Out of office (half day) = you can choose, whether to let them count in workload or not
Note: Available/Busy can only be set on iPhone or iPad.
What happens when new users are added in a workspace-wide integration?
What happens when new users are added in a workspace-wide integration?
New users are automatically matched by email address. If matching fails, check the integration settings and restart the matching process.
Can I change or delete an existing integration?
Can I change or delete an existing integration?
Yes. In Times, click the calendar icon to:
Edit calendars
Delete calendars
Add more calendars
Workspace-wide integrations can also be changed under Settings > Integrations.
Are Out-of-Office appointments counted twice if I already have absences?
Are Out-of-Office appointments counted twice if I already have absences?
No. awork attempts to detect overlaps between Out-of-Office appointments and existing absences (from awork or external sources). If an overlap is detected, the time is not counted twice.