Share AI threads

Share AI threads with individual users, teams, or your entire organization, and choose who can read or manage the conversation. This lets you review AI results together and continue conversations without linking the thread to a project.

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Key benefits and use cases

• Review results together: Share an AI conversation with colleagues so they can follow the responses and review the results.

• Continue collaborating: Others can continue an existing thread with its conversation history instead of starting a new conversation.

• Grant access to specific people: Share private threads with selected users, teams, or your entire organization, independently of any project.

• Control access: Choose whether others can only read the thread or also manage it.

People with access can see the full conversation history, attachments, generated files, and data and sources saved during the conversation. Future responses will also be shared.

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Requirements

To share an AI thread, you must meet the following requirements:

• You need access to AI in your workspace: at least AI & Agents verwenden – ohne Teilen through the global permission role.

• You must have created the thread or have the Verwalten permission.

You can only share threads directly if they aren't linked to a project or task. Project and task permissions continue to apply to linked threads.

If Teilen isn't available, check these requirements or contact a workspace admin.

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How to share an AI thread

1. Open the thread actions

1. Open AI from the main menu.

2. In the thread list on the left, hover over the thread you want and open the Aktionsmenü on the right.

3. Select Teilen to open the Thread teilen dialog.

2. Set general access permissions

Under Allgemeiner Zugriff, you'll see your organization's name and a dropdown menu. Use it to set the access permissions that apply to everyone in your organization.

You have three options:

• Keine: Only users or teams added individually can access the thread.

• Lesen: Everyone in your organization can view the full conversation history and shared content.

• Verwalten: Everyone in your organization also gets permission to manage the thread.

3. Add individual users or teams

Under Individueller Zugriff, you can select specific users or teams.

1. Click + User oder Team hinzufügen.

2. Select User to add individual users, or Teams to add an entire team.

3. Search for the users or teams you want. Use the search field or the Zuletzt verwendet and Alle filters.

4. Set the desired access level for each selection.

New users and teams get the Verwalten permission by default. You can change this to Lesen.

4. Save or cancel sharing

Once you've set all the access permissions, click anywhere in the workspace outside the Thread teilen dialog. This closes the dialog and saves your changes.

If you close the dialog by pressing the Escape-Taste, your changes won't be saved.

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Understand access permissions

Directly shared AI threads have two access levels: Lesen and Verwalten.

Lesen

Users with the Lesen permission can:

• view the full conversation history,

• open attachments and generated files,

• view data and sources saved during the conversation,

• read future responses in the thread.

With read access, they can't send messages in the thread or change its sharing settings.

Verwalten

Users with the Verwalten permission can also:

• send messages in the thread,

• invite more users or teams,

• change sharing settings,

• rename the thread,

• delete the thread.

How do recipients join a thread?

Recipients can find shared threads in their thread list or open them directly from the sharing notification.

How they join depends on how they were granted access:

• Invited individually with Verwalten: If a user can use the agent in the thread, they automatically join the thread.

• Granted Verwalten through a team or the entire organization: The user must first click Thread beitreten.

Users with read access can view the thread but can't actively participate. To send messages, they need both Verwalten and access to the agent used in the thread.

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Manage shared AI threads

Archive threads

Use Für mich archivieren to hide a shared thread from your active thread list without losing access to it.

The thread remains accessible to you. Archiving it doesn't remove the share or your permissions.

Leave threads

Use Thread verlassen to remove your own shared access to the thread.

This also applies if you got access through a team or an organization-wide share. After leaving, you can only access the thread again if someone shares it with you individually.

Delete threads

If you delete a thread, the conversation is removed for everyone who has access to it.

Keep in mind that deleting a thread affects more than just your own view. Only use this option if the conversation is no longer needed.

Review sharing and activity

Shared threads are marked in the thread list:

• The thread owner sees a team icon.

• Users the thread was shared with see the thread owner's icon.

Changes to sharing settings are recorded in the thread's activity log.

You can view current access permissions under Geteilt mit in the thread details.

Rules for thread owners

The thread owner can't be removed through the sharing settings.

If you have the Verwalten permission and change your own access level or remove yourself from the share, you'll immediately lose the relevant permissions.

Access for workspace admins

Workspace admins don't automatically get access to private AI threads.

They also need to be granted access. This can be done directly, through a team, or through an organization-wide share.

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Link threads to a project instead

If you want to share an AI conversation in the context of a specific project, you can link it to that project.

The thread will then be visible to eligible project members. The relevant project and task permissions determine who can access it.

Here's the difference:

• Share a thread directly: You choose which users, teams, or organization members can access a private conversation.

• Link a thread to a project: Visibility is determined by the access permissions for the project or task.

For more information, see Link AI threads to projects.

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FAQ

Why can't I share an AI thread?

Teilen is only available if you have access to AI and created the thread or have Verwalten permission. You can only share threads directly if they aren't linked to a project or task. Sharing isn't available in the AI chat popup or AI chat sidebar.

What can people with access see?

They can see the full conversation history, attachments, generated files, and data and sources saved during the conversation. Future responses are also shared automatically.

Can users with read access reply in the thread?

No. To reply, they need the Verwalten permission and access to the agent used in the thread.

Do workspace admins get access automatically?

No. Admins also need access granted directly, through a team, or through an organization-wide share.

How is credit usage for shared threads displayed?

The thread details show the total credit usage for the conversation. This includes the recorded AI usage of all participants and delegated agent tasks. The total shown doesn't break down usage by individual participant.

What happens if I archive a shared thread?

If you archive the thread using Für mich archivieren, it's hidden from your active thread list. You'll keep your access.

What happens if I leave a shared thread?

You lose your shared access to the thread, even if it was granted through a team or the entire organization.

You can only access the thread again if someone shares it with you individually.

What happens if I delete a thread?

The thread is removed for everyone who has access to the conversation.

Can I remove my own access permissions?

Yes. If you have Verwalten, you can change your own access level or remove yourself from the share. You'll immediately lose the relevant permissions.