Projects can pile up fast. In awork, you can mark finished work with a closed status so it’s hidden from most overviews and searches by default (for example when selecting a project during time tracking).
You can set a project’s status in the project settings or define it in templates.
Closed projects can still be found and selected when you explicitly include them in filters and search.
How to access and select closed projects
Check which project statuses are considered closed
In awork, these two project statuses are considered closed:
Cancelled (red)
Completed (green)
As soon as a project is set to one of these statuses, it’s treated as a closed (hidden) project in overviews and search.
Show closed projects in the project overview
In the project overview, use the view filter above the project list to show or hide closed projects:
All: All projects, you have access to, including closed projects
My active: Projects where you are a project member and the project is not closed
All active: All projects, you have access to, that are not closed
All closed: All closed projects, you have access to
If you use your own filter in the overview, this view filter is always applied on top of your filter.
Include closed projects in selection popups
In selection popups (for example when choosing a project), closed projects only show up if you include them:
Start typing in the search field
Enable the switch below the search field to include closed projects
Note: The switch only appears after you have entered text into the search field.
Search closed projects and tasks in global search
Closed projects and tasks from closed projects are not shown in global search by default. You can open search via the shortcut F.
To search within closed projects:
Open global search (shortcut F)
Activate the switch to the right of the search input field to include completed projects
Only then will tasks from those projects also appear in the results.
Select a closed project when using slash commands
Closed projects cannot be reached directly via slash commands. If you need to select a closed project, switch to the full selection popup:
Click Add details
Open the project selection popup
Search for the project
Enable the switch to include closed projects
Tips for best results
Use closed statuses (Completed or Cancelled) to keep active lists and search results clean
Switch the view when something “disappears” by using All or All closed, or enabling include closed projects
Browse older work more comfortably with the project overview filter All closed
Known limitations
The include switch is hidden until you search in selection popups (it only appears after you start typing)
Slash commands don’t include closed projects; you must open the full project selection popup
FAQs
Why can’t I find a completed project in the project list?
Why can’t I find a completed project in the project list?
Completed projects are treated as closed and are hidden in most views. In the project overview, switch the view filter to All (includes closed) or All closed to display them.
Why don’t I see the toggle to include closed projects in the selection popup?
Why don’t I see the toggle to include closed projects in the selection popup?
The toggle only appears after you enter text into the search field. Start typing the project name, then enable include closed projects.
Can I search for tasks that belong to closed projects?
Can I search for tasks that belong to closed projects?
Yes. In global search (F), closed projects and their tasks are hidden by default. Enable the switch next to the search input to include completed projects to see tasks from closed projects.
Which statuses count as closed?
Which statuses count as closed?
Completed (green) and Cancelled (red) are considered closed. Projects in these statuses are hidden from most overviews and searches unless you explicitly include closed projects.
Why can’t I select a closed project via slash commands?
Why can’t I select a closed project via slash commands?
Slash commands do not include closed projects in their selection. To select a closed project, click Add details, open the full project selection popup, then search and enable include closed projects.