easyJOB Integration with awork

easyJOB is a versatile ERP solution for agencies and service providers in project-based businesses. From estimation to project management, invoicing, and controlling: easyJOB consolidates data, delivers reports, and integrates via interfaces like a RESTful API.

With the easyJOB integration, you synchronize the management of your projects and tasks between easyJOB and awork. Mark what should go to awork in easyJOB, and the systems automatically exchange the relevant data.

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Key Benefits and Use Cases

If you use easyJOB for project planning and awork for task management and time tracking, the integration connects both tools seamlessly.

• Less manual work through automatic synchronization

• Clear project overview through consistent data in both systems

• Project structure and tasks stay in sync (e.g., service items to tasks)

• Time entries automatically synced back to easyJOB for invoicing and project monitoring

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How to Use the easyJOB Integration with awork

The integration follows a straightforward workflow: you mark what should be synchronized in easyJOB. In awork, this creates a project including tasks, and tracked time flows back automatically.

Sync Jobs from easyJOB to awork

1. Mark a job in easyJOB using the additional field "Sync to awork." This automatically synchronizes the job with awork.

2. Review the automatically created project in awork. Important data is transferred:

   • Job number and name from easyJOB to project name in awork

   • Client/product from easyJOB to client field in awork

   • Start and end date of the job from easyJOB to start and end date in awork

   • Service items from easyJOB to tasks in awork

3. Each service item in easyJOB is created as a task in awork. Continue working with the tasks in awork (e.g., break down tasks or add subtasks)

Track Time in awork and Sync Back to easyJOB

1. Log time in awork on the tasks

2. Tracked time is automatically synced back to easyJOB

3. In easyJOB, the time is transferred to the corresponding service item

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Typical Workflows

The integration is flexible. Here are typical usage patterns from real-world practice:

Example: Creative Agency

Jobs are marked in easyJOB and automatically created as projects in awork. This keeps task management and time tracking organized in awork.

• Project creation: Jobs from easyJOB are automatically synced to awork. Job number and name become the project name, and the client field is synchronized

• Task management: Service items are created as tasks and further structured in awork

• Time tracking: Time from awork is transferred back to easyJOB and assigned to service items

Example: Full-Service Agency

Here, synchronization of project structure and time tracking is central, plus user matching via email.

• User synchronization: Employees are automatically matched via the email address stored in both systems

• Project setup: During synchronization, a template from awork is loaded; planned hours from easyJOB are imported as target hours in awork

• Time reconciliation: Tracked time in awork is automatically assigned to matching service items in easyJOB; if that's not possible, there's a process called "Unassigned Time Entries"

Example: Event Agency

The agency works with structured task list management: service groups from easyJOB are mapped as task lists in awork.

• Task lists: Service groups in easyJOB are imported as task lists in awork, tasks are created automatically

• Task flexibility: Tasks can be edited, added, or deleted in awork while the structure remains intact

• Time tracking: Time from awork is linked to service lines in easyJOB; if no assignment is possible, a special service line is created

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How to Set Up the easyJOB Integration

Setup is done together with our team to ensure the integration is clean and tailored to your requirements. For technical configuration, we offer a special onboarding package that guides you step by step through the entire process.

If you want to use the easyJOB integration, get in touch with us at sales@awork.com.

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FAQ

What is easyJOB?

easyJOB is an ERP solution for agencies and service providers in project-based businesses. It supports the value chain from estimation through project management to invoicing and controlling, and provides detailed reports.

What data is synced from easyJOB to awork?

When a job in easyJOB is marked with "Sync to awork," awork creates a project and transfers the job number and name (as project name), client/product (to the client field), start and end dates, and service items (as tasks).

How does time synchronization between awork and easyJOB work?

Time you track in awork is automatically synced to easyJOB and transferred to the corresponding service item there.

Do I need licenses for both systems?

Yes. To use the easyJOB integration in awork, you need a valid license for both systems.

How can I get the easyJOB integration set up?

Setup is done with our team. There's a special onboarding package for technical configuration. Write to us at sales@awork.com.