easyJOB Integration with awork

easyJOB is a versatile ERP solution for agencies and service providers in project business. From estimation through project management to billing and controlling - easyJOB bundles your data, delivers reports, and can be integrated via interfaces like a RESTful API.

With the easyJOB integration, you synchronize the management of your projects and tasks between easyJOB and awork. Mark in easyJOB what should go to awork, and the systems automatically exchange the relevant data.

---

Main benefits and use cases

If you use easyJOB for project planning and awork for task management and time tracking, the integration connects both tools seamlessly.

• Less manual work through automatic synchronization

• Clear project overview through consistent data in both systems

• Project structure and tasks in sync (e.g., service items → tasks)

• Times automatically sent back to easyJOB for billing and project monitoring

---

How to use the easyJOB integration with awork

The integration follows a clear workflow: you mark in easyJOB what should be synchronized. In awork, this creates a project including tasks, and recorded times flow back.

Synchronizing jobs from easyJOB to awork

1. Mark a job in easyJOB using the custom field "Sync to awork". This automatically synchronizes the job with awork.

2. Check the automatically created project in awork. Important data is transferred:

   • Job number and name from easyJOB → Project name in awork

   • Customer/Product from easyJOB → Customer field in awork

   • Start and end date of the job from easyJOB → Start and end date in awork

   • Service items from easyJOB → Tasks in awork

3. Each service item in easyJOB is created as a task in awork. Continue working with the tasks in awork (e.g., break down tasks or add additional subtasks)

Recording times in awork and syncing back to easyJOB

1. Record times in awork on the tasks

2. The recorded times are automatically synchronized to easyJOB

3. In easyJOB, the times are transferred to the respective service item

---

Typical workflows

The integration is customizable. Here are typical usage patterns from practice:

Example: Creative agency

Jobs are marked in easyJOB and automatically created as projects in awork. This keeps task management and time tracking in awork clear and organized.

• Project creation: Jobs from easyJOB are automatically synchronized to awork. Job number and name are taken as the project name, the customer field is synchronized

• Task management: Service items are created as tasks and further structured in awork

• Time tracking: Times from awork are transferred back to easyJOB and assigned to service items

Example: Full-service agency

Here, the focus is on synchronizing project structure and time tracking, plus user matching via email.

• User synchronization: Employees are automatically matched based on the email address stored in both systems

• Project setup: During synchronization, a template from awork is loaded; planned hours from easyJOB are taken as target hours in awork

• Time reconciliation: Recorded times in awork are automatically assigned to matching service items in easyJOB; if this isn't possible, there's a process for "Unassigned time entries"

Example: Event agency

The agency works with structured task list management: service groups from easyJOB are mapped as task lists in awork.

• Task lists: Service groups in easyJOB are taken as task lists in awork, tasks are created automatically

• Flexibility with tasks: Tasks can be edited, added, or deleted in awork while keeping the structure intact

• Time tracking: Times from awork are linked with service lines in easyJOB; if no assignment is possible, a special service line is created

---

Setting up the easyJOB integration

The setup is done together with our team so the integration is clean and tailored to your requirements. For technical configuration, we offer a special onboarding package that guides you step by step through the entire process.

If you want to use the easyJOB integration, get in touch with us at sales@awork.com.

---

FAQ

What is easyJOB?

easyJOB is an ERP solution for agencies and service providers in project business. It supports the value chain from estimation through project management to billing and controlling, and provides detailed reports.

What data is synchronized from easyJOB to awork?

When a job in easyJOB is marked with "Sync to awork", awork creates a project and takes over, among other things, the job number and name (as project name), customer/product (into the customer field), start and end date, and service items (as tasks).

How does time synchronization between awork and easyJOB work?

Times you record in awork are automatically synchronized to easyJOB and transferred to the respective service item there.

Do I need licenses for both systems?

Yes. To use the easyJOB integration in awork, you need a valid license for both systems.

How can I get the easyJOB integration and have it set up?

The setup is done together with our team. For technical configuration, there's a special onboarding package. Just write to us at sales@awork.com.