Overview
Projects are where work lives in awork. In a project, you organize tasks, collaborate with your team, track time, and keep relevant files and progress in one place.
Every project has a status (e.g., planned, running, completed), which controls whether its tasks appear in areas like My tasks and whether the project is suggested for time tracking.
You can view all planned, running, and completed projects in the Projects overview, including responsible users, progress, and more.
How do I create my first project?
Create a project in just a few steps:
Click the purple Action button in the top-right corner of the app header.
Select New Project.
Enter a project name (and optionally a description).
Add more information using Add Details (or use slash commands shown at the bottom of the screen).
Click Next (or press
Enter) to open the template selection.Choose a template (or start without one). Your project will be created and youâll be redirected automatically.
After creation, youâll find your project in the Projects overview and (depending on your filters) on your Dashboard.
Set the right project status
Every project always has a status. The status belongs to one of four fixed categories:
Not started (blue)
In progress (yellow)
Done (green)
Cancelled (red)
Your workspace can customize the exact status names and the order they appear in, but these four categories remain the same.
Important: awork considers projects with an In progress status as ârunningâ. This affects daily work in two key places:
Only tasks from running projects appear in My tasks.
Only running projects are suggested for time tracking.
If you want to start working right away, set your project status to In progress.
Optional: Assign a client
You can assign an existing client to your project (or create a new one) during project creation. This helps you group projects and quickly distinguish similar work.
Tip: A consistent client structure makes your project overview easier to scanâespecially when you use client logos.
Invite your team to the project
To collaborate, add teammates to your project:
If teammates already exist in your workspace, add them via the projectâs Details (or directly during project creation).
If youâre still alone in awork, invite users first via Users in the main menu, then assign them to the project.
Create and organize tasks
Tasks are the core of every project. In the Tasks tab, you can choose the view that fits your workflow:
List view: Ideal for creating tasks quickly and building an initial structure.
Board view: Great for agile workflows; each column typically represents a status.
Timeline view: Best for time-based planning, dependencies, and milestones.
Open any task to add due dates, assignees, subtasks, briefings, files, comments, and more.
Learn more about tasks in projects.
What else can you do in a project?
Upload and share files
In the Files tab, you can upload files, link documents from OneDrive or Google Drive, and view all files attached to tasks in the project. You can also group files by type or by task.
Learn more about files in projects.
Make project progress visible
You can track progress in different ways:
Set a time budget and record time on the project and its tasks.
Measure progress based on completed tasks vs. all tasks.
Create tasks from emails
In the Settings tab of your project, youâll find a project-specific email address. Send an email to this address and awork will automatically create a task in that project.
Learn more about creating tasks from emails.
Automate project workflows
In the Settings tab of your project, you can create automations to trigger actions automatically.
Example: When a new task is created, assign the project responsible as the task assignee.
Learn more about automations.
Tips & Limitations
Tips for getting started
Set the project status to In progress if you want tasks to appear in My tasks and for time tracking suggestions.
Use templates to avoid starting from scratchâespecially for recurring project types.
Add teammates early so task ownership, notifications, and collaboration work as expected.
Choose the task view that matches your workflow: List (structure), Board (agile), Timeline (planning).
Common pitfalls
If you canât find tasks in My tasks, check whether the project status is actually In progress.
If you canât add someone to a project, they may need to be invited to the workspace first via Users.
Frequently Asked Questions (FAQ)
Why donât tasks from my new project show up in âMy tasksâ?
Why donât tasks from my new project show up in âMy tasksâ?
Tasks only appear in My tasks if the project is considered ârunningâ (status category In progress). Set your project status to In progress and make sure tasks are assigned to you.
Can I change the project name, description, or details later?
Can I change the project name, description, or details later?
Yes. All project details you enter during creation (name, description, and additional details) can be edited later in the project.
Do I have to assign a client to a project?
Do I have to assign a client to a project?
No. Assigning a client is optional. Itâs helpful if you want to group and filter projects by client or improve the visual structure of your project overview.
How do I add people to my project?
How do I add people to my project?
If the user already exists in your workspace, add them via the projectâs Details or during project creation. If they donât exist yet, invite them first via Users in the main menu and then assign them to the project.
Can I create tasks automatically from emails?
Can I create tasks automatically from emails?
Yes. Each project has a project-specific email address in its Settings. Emails sent to that address automatically create a new task in the same project.