Create Private Projects in awork to keep your work visible only to you and the teammates you add.
Private projects can only be seen by the creator and the project members.
Key benefits and use cases
Work privately because only the creator and assigned members can see the project
Spot private projects quickly in the project overview via the lock icon
Filter for private projects using a project visibility filter to show only your private projects
Share single tasks with teammates without exposing the rest of your private project
How to use Private Projects
Create a private project
You can set a project to private directly during creation. Click Add details and select the option Make private.
Make an existing project private
There are two options in order to make an existing project Private:
In the projects Home tab, click on the actions button to Edit the project and tick the checkbox Make this project private?
or open the project Settings and activate the toggle Private project? in the General section
You can make a private project public again later.
Important: Private projects don’t allow time tracking.
If your project already has tracked time, you must transfer all times to another project using Multiselect before switching to private.
While changing a public project to private, your tracked time will be deleted from the project. You will be asked whether you want to proceed with making the project private. (Are you sure you want to delete all times of this project?)
Recognize private projects in the project overview
Private projects are displayed in the project overview with the lock icon.
Filter to show only your private projects
When filtering for projects, you can create a project visibility filter to see only your private projects.
Visibility and limitations
What’s different from normal projects
No team is required because you can selectively choose your team members, so this feature is disabled
Time tracking is disabled and all time tracking options are turned off for private projects
Who can see your private project
Your private project cannot be found or seen by anyone in the team unless you assign that person to the project.
You can also assign individual tasks to other teammates. They will see these tasks in their My Tasks list, but not the rest of the project.
Note: Assigning a task of a private project to other users lets teammates work on that task without seeing your private project.
Workload of private projects
Private projects show up in your workload calculation in the team planner. Others can’t see your project or the time you have scheduled for your private project.
FAQs
Who can see a private project?
Who can see a private project?
Only the creator and the teammates assigned to the project can see it. Anyone else in the team can’t find or see it.
Can I track time on a private project?
Can I track time on a private project?
No. Time tracking is disabled for private projects, and all time tracking options are turned off.
Can I change an existing project to private?
Can I change an existing project to private?
Yes. You can switch it using the Private Project toggle in the project settings. If time has already been tracked, you must either delete tracked time (this is queried in the process) or transfer times to another project using Multiselect.
How do I know if a project is private?
How do I know if a project is private?
Private projects show a lock icon in the project overview.
Do private projects affect workload?
Do private projects affect workload?
Yes. Private projects show up in your workload calculation in the team planner, but others can’t see your project or your scheduled time.