Quick overview
New: Planned values follow a clear hierarchy, beginning with the project’s planned effort and cascading down through the new list level, tasks, and subtasks. Subtasks draw from their parent task’s planned effort, ensuring there is no double counting. The comparison between planned and tracked effort is visible and consistent across all levels within Project > Times. For existing workspaces, a temporary option is available to disable this new logic.
How it worked before
Each task had a planned effort value. There was no connection between parent and subtask.
planned effort values of parent tasks and subtasks were added together; the sum resulted in the project’s total planned time.
How it works now
Planned effort is distributed along the hierarchy, not added.
Subtasks always reference the parent task’s planned effort and consume that portion.
In Project > Times you can see planned, distributed to subtasks and tracked on every level.
Setting planned effort values in awork
When setting a planned value, you see two indicators
Available (top‑down): shows how much planned effort is still free on the higher level.
Allocated (bottom‑up): shows the planned effort values already used in the lower‑level structure.
→ This lets you either distribute from the total planned effort top‑down or derive upwards based on your detailed planning.
Impact on workload
For parent tasks, only the portion not yet distributed to subtasks counts toward workload. Manual distribution is possible: You can set a per‑user workload value, even if it differs from the task’s planned effort value (e.g., when you primarily plan with parent tasks).
KPIs
There are fewer, clearer KPI blocks in the task and project details. The planned vs. tracked widgets consistently follows the hierarchy (no double counting).
The old view:
The new view:
Disable the setting (temporarily)
If the change disrupts your current planning, you can temporarily switch off the hierarchical calculation in the workspace settings.
→ Note: This option is time‑limited and available until the end of the year. Recommendation: switch to the new logic mid‑term to avoid double counting permanently.
What should I check?
Projects with parent tasks and subtasks where planned values exist on both levels.
Project > Times and the Planner for changed totals and workloads.
Adjust planned values if needed and inform your team.