awork Helpcenter Documentation Feed
type: DataFeed
language: en
date modified: 2026-07-30T21:26:15.115Z
publisher: Awork
data feed element: Floating Action Bar
data feed element: Sign up for awork
data feed element: System Requirements for awork
data feed element: Workspaces in awork
data feed element: Booking awork
data feed element: Your Trial Has Ended - What's Next?
data feed element: Create Your First Project
data feed element: Workflows
data feed element: Files in Projects
data feed element: Using Autopilot for Projects
data feed element: Tasks in the Kanban Board
data feed element: Managing Customers
data feed element: Project Planning in the Timeline
data feed element: Compact Timeline
data feed element: Gantt View for Project Planning
data feed element: List and Table View
data feed element: View & Select Completed Projects
data feed element: Private Projects
data feed element: Working with Task Lists
data feed element: Duplicating Projects
data feed element: Automations in Projects
data feed element: Project Templates
data feed element: Changing Project Settings
data feed element: A Project and Its Detail Page
data feed element: Creating a New Project
data feed element: Project and Task Keys
data feed element: Get an Overview of All Projects
data feed element: Time Tracking in Projects
data feed element: Working with Project Types
data feed element: Dark mode
data feed element: Account Settings
data feed element: Passkeys
data feed element: OLED mode
data feed element: Joining a Workspace via Email Domain
data feed element: Multi-Factor Authentication (MFA)
data feed element: Your User Profile
data feed element: Using Activities Correctly
data feed element: Using Quick-Actions
data feed element: Notifications
data feed element: Docs
data feed element: Configure Your Dashboard
data feed element: Your Personal Inbox
data feed element: The Text Editor and Its Formatting Options
data feed element: Search and Find
data feed element: Export Your Data
data feed element: Using Tags in awork
data feed element: The Main Menu
data feed element: awork Forms
data feed element: Troubleshooting Connection Issues
data feed element: Task Templates
data feed element: The Integrations Library
data feed element: Managing Users
data feed element: Inviting New Users
data feed element: Absences
data feed element: Calendar
data feed element: Permissions Management in awork
data feed element: Configure Time Tracking Settings
data feed element: Creating Time Reports
data feed element: Reminders for Time Tracking
data feed element: Connect Trust
data feed element: Converting Guests to External Users
data feed element: awork Connect - Invite Your External Partners
data feed element: Creating a New Task
data feed element: Private Tasks vs. Project Tasks
data feed element: Subtasks in awork
data feed element: All Task Details
data feed element: Integrating Your Calendar
data feed element: Working on Multiple Tasks at Once
data feed element: Setting a Task as Recurring
data feed element: Custom Fields
data feed element: Filter
data feed element: Views
data feed element: Tasks in Projects
data feed element: MOCO Integration for Transferring Projects, Time Tracking, and Absences
data feed element: Exporting Tasks

Awork
type: Organization

Floating Action Bar
type: Article
description: Floating Action Bar The Floating Action Bar is your go to spot for quick actions in awork. This handy floating action bar sits at the bottom of your screen . It adapts to what you're doing right now a
article body: Floating Action Bar The Floating Action Bar is your go to spot for quick actions in awork. This handy floating action bar sits at the bottom of your screen . It adapts to what you're doing right now and gives you the relevant tools you need to work efficiently in every view. [!IMPORTANT] The Floating Action Bar bundles Search, awork AI, Quick Actions, and Timer plus actions specific to your current context. Open Search Click on the magnifying glass icon in the action bar to start searching. Start awork AI Assistant Click on the bot icon (tooltip: "awork AI") in the action bar to launch the AI assistant from any view. Create New Items Click on the plus symbol in the action bar. A creation panel opens up with the following options: New Project Create a new project New Task Create a new task New Time Log a time entry New Client Add a new client Start the Timer Click on the purple play button (tooltip: "Start Timer") in the Floating Action Bar to start the timer. A selection window opens where you can search for time entries, projects, or tasks. In the modal that opens, you'll see three tabs: Recent , Project , and Task . Under "Recent" you'll find entries you've used recently. Select the item you want to start the timer for. The Floating Action Bar in Timeline View 1. Multiple Selection: Select multiple items in the timeline to run actions on them: Autofix , Edit with AI , Move , Change Status , Add/Remove Assignee , Delete . 2. Zoom In or Out on the Timeline Click on the magnifying glass with plus (tooltip: "Zoom in") to zoom in on the timeline Click on the magnifying glass with minus (tooltip: "Zoom out") to zoom out and see a larger time span 3. Jump to Today Click on the calendar icon with the tooltip "Jump to today" to automatically center the timeline on today's date.
date published: 2026-07-30T19:33:00.755Z
date modified: 2026-07-30T21:26:15.115Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Sign up for awork
type: Article
description: Sign up for awork Here's how to quickly and easily sign up for awork. [!IMPORTANT] Start with a free 14 day trial . Test awork thoroughly with your team. No credit card required to sign up. How does s
article body: Sign up for awork Here's how to quickly and easily sign up for awork. [!IMPORTANT] Start with a free 14 day trial . Test awork thoroughly with your team. No credit card required to sign up. How does signing up for awork work? 1. Go to www.awork.com or app.awork.com/login. 2. Click on Sign up . 3. Follow the signup process. [!WARNING] There are no costs involved and you don't need a credit card. Sign up via Google or Microsoft You can sign up with your email address and a password or through your Google or Microsoft account. When signing up, choose Sign up with Google or Sign up with Microsoft . You'll be automatically redirected to login. If you signed up via Google or Microsoft, you'll need to use that provider to log in going forward. [!NOTE] You can also link your awork account to Google or Microsoft later, or remove the link if you want to. FAQ Are there any costs for registration? There are no costs. You can use the awork trial version for free for 14 days. Can I sign up with my Google or Microsoft account? Yes, you can sign up either using your email address or your Google or Microsoft account.
date published: 2026-07-08T14:30:47.922Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

System Requirements for awork
type: Article
description: System Requirements for awork Operating Systems awork runs in your browser and is optimized for the latest Windows and macOS systems. While awork can basically be used on older systems, we recommend k
article body: System Requirements for awork Operating Systems awork runs in your browser and is optimized for the latest Windows and macOS systems. While awork can basically be used on older systems, we recommend keeping your devices up to date so you can benefit from the latest security and performance improvements. Your system should have at least a quad core processor with 1.6 GHz or faster , 8 GB of RAM , and 500 MB of free SSD storage space to ensure optimal performance and responsiveness. Supported Browsers Make sure you're using the latest version of one of the following browsers: Chrome Edge Safari Firefox The following browser features should be enabled: JavaScript Cookies Local storage and session storage Hardware acceleration [!NOTE] Note: Browser plugins or extensions especially ad blockers and firewall tools can impact performance. Connection Requirements Stable internet connection (10 Mbit/s or faster recommended) VPNs, firewalls, or proxies must not block domains or URLs used by awork or third party providers, as well as real time connections (WebSockets, Long Polling) Network and Firewall Settings Make sure your network allows connections to our services and third party services that awork needs to operate: Allow Allow WebSockets and HTTPS (TLS 1.2 or higher) Allow the following domains (subject to change): , , , , Desktop App The desktop app supports Windows 10 and 11, as well as macOS 13 (Ventura) and newer. At least 8 GB of RAM At least 500 MB of SSD storage space [!WARNING] The macOS app comes in two versions: One for Intel x64 processors and one for Apple M series processors (since 2020). Make sure you download the right version to avoid performance issues. Learn more about the desktop app. Mobile App Android 7.0 (Nougat) and newer. iOS 14 and newer. Learn more about the mobile app.
date published: 2026-07-08T14:30:50.643Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

Workspaces in awork
type: Article
description: Workspaces in awork A workspace gives you a separate digital work environment where your data stays isolated, allowing organizations to manage their projects and team members. With your awork account,
article body: Workspaces in awork A workspace gives you a separate digital work environment where your data stays isolated, allowing organizations to manage their projects and team members. With your awork account, you can be a user in multiple workspaces . You can switch between different workspaces using your account menu in the bottom left of the main navigation. How to create and set up a workspace 1. Sign up: When you sign up for awork for the first time (https://app.awork.com/), you'll create a new workspace. You can create additional workspaces by going to Sign up for free New sign up . 2. Configure: You can name your workspace and customize it however you like. Go to Settings (gear icon in the bottom left of the main menu) Workspace to change your workspace name and logo. Starting with the Professional plan , you can also customize your workspace URL (subdomain). 1) Licenses: Each workspace comes with its own plan. Licenses apply to the entire workspace and must be booked separately for each workspace. 2) Invite users: If you have the necessary permissions, you can invite additional users. If a user already has an awork account and uses the same email address for the invitation, the same account will be used. Deleting your workspace If you no longer need your awork workspace, you can delete it at the bottom of Settings Workspace . After you confirm the deletion, you'll receive an email to verify this action. If your active subscription has been cancelled or your trial period has expired, you can delete the workspace through the booking window. Click Book now Options Delete workspace . [!WARNING] Note: To delete your workspace, you must first log into awork before clicking the confirmation link in the email. [!CAUTION] Important: All workspace data will be permanently deleted . Make sure to export anything you still need.
date published: 2026-07-08T14:30:50.153Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

Booking awork
type: Article
description: Booking awork How can I book awork? You can book awork super easily directly in the tool after you've created a free trial account. [!WARNING] The trial period runs for 14 days and is not automaticall
article body: Booking awork How can I book awork? You can book awork super easily directly in the tool after you've created a free trial account. [!WARNING] The trial period runs for 14 days and is not automatically extended. To continue using awork, you'll need to add payment information and select a plan. Booking process 1. Log into your trial account Open your existing awork trial account. 2. Click on "Buy now" The button is visible to all admins on your account and can be found: Directly in the top navigation menu (e.g., "Buy now") In your user menu under "Manage subscription" 3. Choose your plan and number of users Select a plan (e.g., Standard, Professional, etc.) Specify the number of licenses 4. Enter your billing information Company details Payment method (credit card or direct debit) 5. Confirm and book After entering your information, click on "Book" to start your awork subscription. What payment methods are available? Credit card SEPA direct debit Invoice payment (only available for Enterprise plans upon request) Important booking information What happens after I book? Your trial account will be converted to a regular account. All your existing data and settings will be preserved. You'll receive an invoice via email afterwards. Can I add more users later? Yes you can add more users at any time through license management. You'll be charged proportionally for the remaining time of your current billing period. FAQ Can I extend the trial period? Yes, that's possible! If you need a bit more time after the 14 days to test awork with your team and make a decision, feel free to reach out to us at sales@awork.com or book a free consultation session with us. Do I have to book awork right after the trial period? No you can book during or after the trial period ends. However, if you don't book after the trial period expires, your trial account will be deactivated. What happens to my data after the trial period? Your data will be retained even after the trial period ends, and you …
date published: 2026-07-08T14:31:20.431Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

Your Trial Has Ended - What's Next?
type: Article
description: Your Trial Has Ended What's Next? This article explains how you can continue using awork after your trial period ends so you can keep accessing all features. [!IMPORTANT] Upgrade to the paid version t
article body: Your Trial Has Ended What's Next? This article explains how you can continue using awork after your trial period ends so you can keep accessing all features. [!IMPORTANT] Upgrade to the paid version to continue using all features. How to Book awork 1. Log in to awork. 2. During your trial period: Click the Book awork button in the header of your dashboard. 3. After your trial period ends: Click the Book awork button in the middle of the screen. 4. Choose a plan: Basic Standard Professional Enterprise (Get in touch with us at <u sales@awork.com</u ) [!IMPORTANT] <u Here</u you'll find all the details about the plans and how they differ. We're also happy to advise you during a <u free consultation call</u ! 1. Select your billing cycle: Monthly (cancel anytime) Yearly (cancel at the end of 12 months) Two yearly (cancel at the end of 24 months) 2. Set the number of users you need: Book at least as many users as are active in your workspace. You can add more users anytime. 3. Click Book Now. 4. Enter your billing address (you'll receive your invoice by email from us). 5. Choose your preferred payment method: Credit card Direct debit Bank transfer (only available in the Enterprise plan) 6. Review your information and accept our Terms and Conditions . 7. Click Pay and Subscribe to book your awork subscription. [!IMPORTANT] Important: Only a user with admin rights can book awork. Rest assured that all your data will be preserved. Keep Your Workspace Without a Subscription for Later You can leave your account without a subscription for now, but you won't have access to your data . This gives you time to subscribe later whenever you're ready. All your data stays safe. Delete Your Workspace If awork doesn't meet your needs, you can permanently delete your account. Make sure to follow these steps: 1. Log in to awork. 2. Click Book Now. 3. Select a plan (Basic, Standard, or Professional) and click Book Now . 4. Click Edit at the bottom and then Delete Workspace . 5. The workspa…
date published: 2026-07-08T14:30:48.253Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

Create Your First Project
type: Article
description: Create Your First Project What is a project in awork? In awork, work is organized into projects and users are assigned to work on those projects. Each project has a status that shows whether the proje
article body: Create Your First Project What is a project in awork? In awork, work is organized into projects and users are assigned to work on those projects. Each project has a status that shows whether the project is currently running, hasn't started yet, or is already completed. Within a project, you can create and edit tasks as well as track time. In the project overview, you can see all running, planned, and completed projects along with the responsible users, progress, and more. Create a new project Click the purple action button in the top right of the app header and select New Project . A popup will open where you can enter a name and description for your project as well as set additional information. You can add or change all of this information later as well. To add information to your project, click the Add Details button or use slash commands. You'll find a list of available slash commands at the bottom of the screen. Next, click Continue . You'll now be taken to the project template selection. After that, your project will be created and you'll be automatically redirected to the project. You'll now find your project in the project overview and, depending on your filter settings, also on your dashboard. Project status in awork Every project always has a status. It's always one of four base categories: Not Started (blue), Running (yellow), Completed (green), or Blocked (red). While you can customize the exact status name and the order in which a project should progress through statuses in the project settings, the four base categories are mandatory. Important ☝️: The special thing about awork is that often only running projects, meaning projects in the yellow status, are taken into account. For example, under My Tasks , only tasks from running projects are displayed. Similarly, for time tracking, only running projects are suggested. If you want to get started right away with your new project, change the status to Running . With or without a customer? You can assign a …
date published: 2026-07-08T14:30:48.035Z
date modified: 2026-07-30T21:24:21.441Z
language: de
publisher: Awork
author: Awork
article section: Erste Schritte

Workflows
type: Article
description: Workflows Workflows let you define a reusable process once and apply it everywhere. Statuses, automations, and task custom fields stay in sync across all projects that use the same workflow. Changes a
article body: Workflows Workflows let you define a reusable process once and apply it everywhere. Statuses, automations, and task custom fields stay in sync across all projects that use the same workflow. Changes are automatically applied to all linked projects. Key benefits and use cases Process standardization Apply the same project statuses, task statuses, automations, and custom fields across multiple projects. Easy updates Update the workflow once and all connected projects update automatically. How to use workflows Workflows are managed at the workspace level and can be assigned to projects or templates. Create or manage a workflow 1. Navigate to Settings (gear icon in the bottom left of the main menu) and select Workflows . 2. Click + Add or select an existing workflow. 3. Add or edit project statuses, task statuses, automations, and task custom fields. Assign a workflow to a project or template 1. Open Project Settings or Template Settings . 2. Click Use Workflow . 3. Select the workflow you want to apply and confirm. [!WARNING] Important: When a workflow is active, the settings controlled by the workflow become read only at the project level. Read only indicators show you which settings are controlled by the workflow. Assign a workflow during quick creation When you create a new project through quick creation, you can select a workflow directly in the creation dialog. [!CAUTION] Important: Selecting a template will always override your workflow selection during project creation. Your project will be created without the workflow you selected, or with the template's workflow if it has one. Switch or disconnect a workflow Projects can switch workflows or disconnect from them entirely. When switching workflows, a migration assistant helps you map old project and task statuses to new ones. When disconnecting, an editable copy of the workflow settings is created for that project. A warning shows you which values will be overwritten before you confirm the workflow switch. Permi…
date published: 2026-07-08T14:30:51.374Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Files in Projects
type: Article
description: Files in Projects Projects have their own file storage where uploaded files, linked cloud files, or files from comments and project tasks are displayed (depending on your permissions). Key benefits an
article body: Files in Projects Projects have their own file storage where uploaded files, linked cloud files, or files from comments and project tasks are displayed (depending on your permissions). Key benefits and use cases The project file storage helps you: Collect files centrally in your project instead of losing them in comments Switch between list and gallery view depending on whether you have many files or many images Add files quickly using the plus button or drag and drop Link cloud files from Google Drive or Microsoft OneDrive without uploading them Automatically collect files from project comments and tasks (depending on permissions) Find files faster through grouping, sorting, and searching Opening the file storage in a project 1. Open the desired project. 2. Click on Files in the header. (If you don't see the tab, click on the More dropdown menu first.) Switching views You can switch between list view and gallery view using the icons in the middle at the top below the header: Gallery view : Ideal for few files or many graphics. List view : Recommended for projects with many files. Adding files In the Files tab, click on the + File button in the upper left corner. Adding files from your computer Select From my computer to upload files, or drag one or more files from your computer into the file storage using drag and drop. Adding files from Google Drive or OneDrive (linking) You can link files from your Google Drive or Microsoft OneDrive to the project. 1. Select From Google Drive or From OneDrive 2. Select the appropriate drive, a window will open 3. Sign in with your Google or Microsoft credentials 4. Search for a file and select it to link it with the project 5. After linking, the file will appear in your awork project's file storage [!IMPORTANT] Important: awork does not have access to your cloud drive. Only a link to the file is created and the current name is saved. When someone else opens the file, they will be redirected to the cloud drive. [!WARNING] Cloud dr…
date published: 2026-07-08T14:30:52.376Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Using Autopilot for Projects
type: Article
description: Using Autopilot for Projects The Autopilot (now Smart alerts ) in awork is a series of emails that keep your project manager and project team updated on your project's progress. Instead of constantly
article body: Using Autopilot for Projects The Autopilot (now Smart alerts ) in awork is a series of emails that keep your project manager and project team updated on your project's progress. Instead of constantly asking yourself "Are we on schedule?" or "Are we still within budget?" , you can let Autopilot handle it. As long as it doesn't sound the alarm, everything's going smoothly. When time budget or end dates are exceeded, it kicks in and notifies you with appropriate emails. Key Benefits and Use Cases Smart alerts help you stay in control without having to worry about your project every single day: Alert you when important thresholds are exceeded (time budget or due date). Send different emails to different roles (project manager vs. project team) Keep project managers updated for project management Help project members focus on urgent tasks Setting Up Smart Alerts Enabling or Disabling Smart Alerts in a Project 1. Open a project 2. Click on Settings in the header. (If you don't see this tab, click the More dropdown menu first.) 3. Scroll to the Smart alerts section. 4. To enable: Click the Set up button. Toggle on Enable project notifications . Click Save . A green status indicator ( Active ) will appear. 5. To disable: Click the Set up button. Toggle off Enable project notifications . Click Save . Choosing Your Project Management Mode (Agile or Waterfall) The calculation depends on your project type: [!IMPORTANT] Agile : Tracks progress based on sprint capacity. This method is ideal for projects without a fixed schedule, where you focus on available work hours rather than fixed dates (for example, Kanban or Scrum). Waterfall : Compares task completion with their due dates. This method works best when your end date and responsibilities are clearly defined, and is helpful when working with milestones and a Gantt chart. To select a mode, click the dropdown menu next to Behind Schedule and choose either Agile or Waterfall . Messages Sent by Smart Alerts When Smart alerts are …
date published: 2026-07-08T14:30:52.568Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Tasks in the Kanban Board
type: Article
description: Tasks in the Kanban Board The Board is the Kanban view for your project tasks. You see each task status as a column and each task as a card in that column. You can use drag and drop to move cards betw
article body: Tasks in the Kanban Board The Board is the Kanban view for your project tasks. You see each task status as a column and each task as a card in that column. You can use drag and drop to move cards between status columns or adjust the order of cards. Main Benefits and Use Cases Status at a glance through columns for each task status Move tasks between statuses by dragging cards from one column to another Quick reordering with drag and drop within a column to prioritize Better overview through grouping by lists or users Presentation mode available Moving Tasks and Sorting Cards 1. Open a Project and click on Board next to the Tasks tab. 2. Drag a task card with drag and drop into another column to change the status . or drag cards within a column to adjust the order . [!WARNING] Important: The order in the Board has no effect on the order of tasks within a task list. Adding or Editing Columns (Task Status) The columns correspond to task statuses. You can create new columns (i.e., new task statuses) directly in the Board and adjust existing ones. 1. Click on the column on the far right. 2. Enter a name for the new column. 3. Select the status type using the color dropdown. 4. To edit an existing status, click on the action button to change the status name, color, or icon. Changing Column Order You can change the order of columns (statuses) using drag and drop. The order of the columns is the same order as the status circles in the popup when you hover your mouse over the task checkbox. Alternatively, you can adjust task statuses in the Settings tab of a project and change their order there using drag and drop. Fixed Column for Completed Tasks In the Board view, there's a fixed column for completed tasks. You can choose to show either recently completed or all completed tasks. [!WARNING] Important: This column cannot be hidden. That's why one of the checkboxes always stays active: All completed or Recently completed . You can only select one of the two views at a time. C…
date published: 2026-07-08T14:30:51.987Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Managing Customers
type: Article
description: Managing Customers Customers in awork give your projects instant context: you can see at a glance who they're assigned to. Key benefits and use cases Faster project overview by assigning projects to a
article body: Managing Customers Customers in awork give your projects instant context: you can see at a glance who they're assigned to. Key benefits and use cases Faster project overview by assigning projects to a customer and displaying that customer across all projects. Assign, find, and distinguish projects more quickly because the customer is directly visible Cross project reporting at the customer level, for example for invoicing The customer overview You can find all your customers in the Main Menu under the Workspace section, in Customers . The overview is similar to the project or user overview. Here you can: Search : Find specific customers. Sort : By industry, name, projects, or location (ascending or descending). Filter : Choose which columns to display (industry, projects, location, tags). Export : Click the Action Button Export in the top right of the overview to download your customer list. Opening customer details, projects, and time entries A customer's details Click on a customer's name to view the Customer Details . These include: Saved contact information , industry , and tags . In the top right area you'll find the Action Button , which offers you the following options: Edit, copy link, open in new tab, delete. Below that you'll see a list of all active projects (yellow status type "Running") for that customer. A customer's projects Open the Projects tab in the header to see all projects for this customer, both active and completed ones. Configure the view to your liking using the options in the top right. Sort by : Tasks, budget, created on, due date, progress, key, customer, name, start date, status, workflow Group by : Due week, due month, customer, status, status type, type, responsible, workflow Choose Displayed columns : awork automatically remembers your selection. Create a filter and save it or choose a saved filter. The filter bar can be toggled on or off using the filter button in the action bar (funnel icon). Search for projects using the search ba…
date published: 2026-07-08T14:30:52.660Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Project Planning in the Timeline
type: Article
description: Project Planning in the Timeline In the Timeline, you see all tasks of a project over time. [!IMPORTANT] You navigate the Timeline by scrolling left, right, up, or down. There's no limit to how far in
article body: Project Planning in the Timeline In the Timeline, you see all tasks of a project over time. [!IMPORTANT] You navigate the Timeline by scrolling left, right, up, or down. There's no limit to how far into the future or past you can scroll. Key Benefits and Use Cases The Timeline is your quick overview for your project and a pretty solid planning tool. Switch between views (Compact or Gantt), depending on how detailed you want to plan Mark milestones with date and color so important days don't get lost Make dependencies visible through links between tasks Export the Timeline as PNG or SVG including the current display (e.g. zoom level, language, Dark Mode) How to Use the Timeline Switch Views (Compact or Gantt) You change the Timeline view by clicking on the view you want. Compact view without strict hierarchy for tasks Gantt view with tasks and their associated task lists for more detailed planning Create and Delete Milestones 1. Click on the desired date in the timeline 2. Set the name , date , and color in the pop up 3. Click on the milestone again to delete it The date will be marked in the corresponding color and a line will be drawn across the Timeline. [!WARNING] Milestones are only visible in the project Timeline and the Timeline in the project overview, not in the list or board view. [!IMPORTANT] Tip: Use colors to quickly draw attention to different events. Open Task Details When you click on a task, the task details open. Advanced Options and Action Menu Open the Action Menu Click the three dot button to the right of the view options "Gantt" and "Compact". A dropdown menu opens with the following options: Move dependent tasks along : Turn on the toggle to automatically move dependent tasks when making changes. When this mode is enabled, all tasks linked as following will be shifted by the same duration when a task is moved or the due date is changed via drag and drop. [!WARNING] Automatic moving of linked tasks only happens in the Timeline when the mode is e…
date published: 2026-07-08T14:30:52.074Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Compact Timeline
type: Article
description: Compact Timeline In this article, you'll learn how to make the most of the compact timeline view. Customize the Sidebar and View 1. Collapse the sidebar Click the sidebar button in the top toolbar of
article body: Compact Timeline In this article, you'll learn how to make the most of the compact timeline view. Customize the Sidebar and View 1. Collapse the sidebar Click the sidebar button in the top toolbar of the task panel on the left side. This gives you more space for the timeline display. 2. Open the task panel Click the vertical Tasks bar on the left edge of the timeline to open the task panel and schedule tasks in the timeline. 3. Show or hide scheduled items In the task panel's toolbar, you'll find a button with a calendar icon: Show scheduled . Click it to show or hide tasks that are already scheduled in the timeline. [!IMPORTANT] Only tasks with start and end dates will appear in the timeline. 4. Show or hide completed tasks Click the button with the double checkmarks in the toolbar to show or hide completed tasks in the view. The tooltip says Show completed tasks . Create and Manage Tasks 1. Create a new task Click the purple + Task button in the top left of the workspace. Use the plus icon next to the list title to create a new task directly in that list. Drag and drop to select a desired time period and choose the New task action. 2. Expand and collapse task lists Click the list title to expand or collapse the list. 3. Change task status Click the small circle next to the task name in the task list to change the task's status. 4. Schedule tasks Use drag and drop to schedule tasks from the list into the timeline. Edit Tasks in the Timeline 5. Move tasks Grab the task with drag and drop and move it to a different time period. 6. Move a task's due date To change a task's start date or due date, use the handle at the beginning or end of the task and drag the task bar in the timeline horizontally to the desired date. 7. View task details in the timeline Click a task in the timeline to display the task details. 8. Assign team members and change estimated effort Click the icons on the right side of the task. For shorter tasks, these appear when you hover your mouse over…
date published: 2026-07-22T17:23:06.061Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Gantt View for Project Planning
type: Article
description: Gantt View for Project Planning The Gantt view displays your project tasks as horizontal bars on a timeline, with each bar representing a task's duration. It's the right choice when you want to see ho
article body: Gantt View for Project Planning The Gantt view displays your project tasks as horizontal bars on a timeline, with each bar representing a task's duration. It's the right choice when you want to see how tasks relate to each other over time, manage dependencies, or share a project schedule with clients and stakeholders. Use the Gantt view when you: Plan and schedule tasks within a project Want to visualize and manage dependencies between tasks Need to share a project schedule with clients, stakeholders, or team members Accessing the Gantt View 1. Open any project. 2. Click on More and select Timeline . 3. Use the button in the top right to switch between Gantt and Compact view. Key Features Display and Organization Each task gets its own row on the timeline once start and end dates are set. Lists, parent tasks, and subtasks are clearly structured in a hierarchy. Collapse or expand lists and parent tasks to focus on what matters most. Planning and Scheduling Drag unscheduled tasks from the sidebar directly onto the timeline to assign them start and end dates. This only works for tasks that don't have dates yet. You can create dependencies between tasks (finish to start): Task 1 must be completed before Task 2 can begin. You can drag and drop entire lists or parent tasks to move them, and all tasks within them will move together. Navigation and Export Use the mini map to quickly navigate through the timeline. The currently visible area is always displayed, and you can click anywhere on it to jump straight to that section. Vertical scrolling: Hold the spacebar and drag with your left mouse button. Auto scrolling: When you drag tasks near the edge of the visible area, the screen automatically scrolls along with you. Export the Gantt view as an SVG or PNG image. Scroll to View Click the Scroll to view button in a task's sidebar to jump directly to it on the timeline. [!NOTE] Note This feature is only available in Gantt view, not in the regular Timeline view. Automatically …
date published: 2026-07-08T14:30:52.936Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

List and Table View
type: Article
description: List and Table View In this article, you'll learn how to use the list and table view in awork to manage your tasks efficiently. You'll discover how to switch between views, customize columns, group an
article body: List and Table View In this article, you'll learn how to use the list and table view in awork to manage your tasks efficiently. You'll discover how to switch between views, customize columns, group and sort tasks, and apply various actions to your tasks. You can find these views everywhere in awork for example, in projects and views where you can choose between the list and table view. Switching Between List and Table View In the toolbar above your task list, you'll find the view options List and Table . Click on your preferred view to switch between the list view and the detailed table view. Grouping and Sorting Tasks Adjusting the Sort Order Use the sort icon in the toolbar to change the order of your tasks. The tooltip "Sort by" shows you the available sorting options: Task status , Assignee , Created by , Created , Due date , Planned effort , Key , Name , Priority , Start date , Status type , Activity . Changing the Grouping Click on the group icon in the top right toolbar. A dropdown menu opens with the heading "Group by". Here you can choose from various options: Assignee , Created by , List , Priority , Status type , Activity , Daily/Weekly/Monthly . By clicking Clear selection , you can remove the sorting or grouping. [!WARNING] Classic task lists also represent a grouping. If you remove this, you'll see individual tasks sorted chronologically by task key without lists. Showing or Hiding Completed Tasks Click on the double checkmark icon in the toolbar to show or hide completed tasks. You have 2 options to choose from: Show recently completed tasks (within the last 30 days) and Show all Managing Task Lists Click on the action menu in the top right corner and select Manage task lists . A modal window opens showing all task lists in the project. Reordering Task Lists In the management window, you can change the order of lists by dragging and dropping. Drag a list by the handle symbol on the left and drop it at the desired position. Performing List Actions Clic…
date published: 2026-07-30T18:44:02.644Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

View & Select Completed Projects
type: Article
description: View & Select Completed Projects In awork, you can mark completed work with the status closed so that they're hidden by default in most overviews and search results (for example, when selecting a proj
article body: View & Select Completed Projects In awork, you can mark completed work with the status closed so that they're hidden by default in most overviews and search results (for example, when selecting a project during time tracking). You set the available project statuses per project in the project settings or define them in templates. [!NOTE] Closed projects can still be found and selected if you explicitly include them in filters and search. How to access completed projects [!IMPORTANT] In awork, two statuses count as completed: Cancelled (red) Completed (green) Once you set a project to one of these statuses, it becomes a hidden project. Show completed projects in the project overview Use a filter above the project list in the project overview to show or hide completed projects. Find completed projects in selection popups In selection popups (for example, when selecting a project), completed projects are only shown if you include them: 1. Search for the project (shortcut f ) 2. Enable the toggle below the search field to include completed projects in your search [!WARNING] Note: The toggle only appears after you've entered text in the search field. Show completed projects and tasks in search By default, completed projects and tasks from completed projects are not shown in search. This keeps the focus on your current projects and tasks. Here's how to search within completed projects: Open the global search (shortcut f ). Enable the toggle to the right of the search field to include completed projects . Only then will tasks from these projects also appear in the results. Select completed projects in slash commands You cannot search for completed projects in slash commands. However, you can still select completed projects: 1. Click on Add details 2. Open the project selection popup 3. Search for the project 4. Enable the toggle so that completed projects are also searched FAQ Which statuses count as completed? Completed (green) and Cancelled (red) count as completed. Proje…
date published: 2026-07-08T14:30:51.551Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Private Projects
type: Article
description: Private Projects Create private projects in awork to make your work visible only to you and the team members you add. [!NOTE] Private projects are exclusively visible to the creator and the project me
article body: Private Projects Create private projects in awork to make your work visible only to you and the team members you add. [!NOTE] Private projects are exclusively visible to the creator and the project members . Key Benefits and Use Cases Work privately , since only the creator and assigned members can see the project Identify private projects quickly in the project overview by the lock icon Filter by private projects using the visibility filter to display only your private projects Share individual tasks with team members without exposing the rest of your private project How to Use Private Projects Creating a Private Project You can set a project to private directly during creation. Click on Add Details and select the option Mark as Private . Making an Existing Project Private There are two ways to make an existing project private: Click the Action Button in the Home tab of the project, select Edit , and check the box Should this project be private? Or open the Settings tab in the project and enable the Private Project toggle in the General section You can make a private project public again later. [!CAUTION] Important: Time tracking is not possible for private projects. If your project already has recorded time entries, you must transfer all time entries to another project using bulk selection before switching to private. When changing a public project to private, recorded time entries will be deleted from the project. You'll be asked to confirm this action. Identifying Private Projects in the Project Overview Your private projects are displayed in the project overview with a lock icon . This way, you can see at a glance whether a project is private or public. Displaying Private Projects with a Filter Select the Private project field in a filter to limit the results to your private projects . Visibility and Limitations Special Features in Private Projects No team assignment possible : you can selectively add individual users to the private project No time tracking pos…
date published: 2026-07-08T14:30:51.638Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Working with Task Lists
type: Article
description: Task lists help you organize tasks in the project tab Tasks . You can bundle tasks into lists, reorder lists, and move tasks flexibly between lists. [!NOTE] A task can be in multiple lists at the same
article body: Task lists help you organize tasks in the project tab Tasks . You can bundle tasks into lists, reorder lists, and move tasks flexibly between lists. [!NOTE] A task can be in multiple lists at the same time (or in no list at all). It always remains the same task if you complete it, it's marked as complete in all lists. Create a new task list There are three ways to create a new list: If you don't have any list in the project yet, click on the dashed box to create a new list Click on + Task (top left) and select Task List Hover your mouse below an existing list to insert a new list after it (or between two lists) Give the list a name. Change the order of task lists You can sort lists in two ways: 1. Via drag and drop: Click on a list's header (where the list name is) and drag it to the desired position 2. Via Manage task lists (list icon top right): In the window you can see all lists and reorder them via drag and drop Add tasks to lists or move them between lists When you create a new task via the task window, you can select in the Lists field which lists it should appear in. This also works with existing tasks: Via the quick action Select task lists In the task details in the Task Lists field Action button (three dots) via Edit Multiple selection You can create tasks directly in the New Task row of a list. If you hover between two tasks and click on new task , you can also create tasks between existing tasks in the list. [!NOTE] You can move individual tasks to another project by editing them via the Action button and changing the project in the dropdown. Alternatively, you can move tasks to another project via Multiple selection or move entire lists to another project via the 3 dot menu. More on this: Edit multiple tasks at once. Sorting tasks Via drag and drop you can move tasks between lists or change their order. When you move a task between two lists, awork asks at the bottom of the screen whether you want to move the task or if you only want to see it addition…
date published: 2026-07-08T14:30:51.899Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Duplicating Projects
type: Article
description: Duplicating Projects Sometimes you just need a quick copy without the hassle of setting up a formal template. [!IMPORTANT] When you duplicate a project, the complete structure is copied into a new, in
article body: Duplicating Projects Sometimes you just need a quick copy without the hassle of setting up a formal template. [!IMPORTANT] When you duplicate a project, the complete structure is copied into a new, independent project in seconds. [!NOTE] You can choose which project data should be reset before duplicating. The result is a clean copy that you can start working with right away with no connection to the original. When to use project duplication You're starting a new client project that follows the same workflow as an existing one You're repeating a campaign or service with a consistent task structure You want to use an active project as a quick ad hoc template without having to create a formal template How to duplicate a project [!IMPORTANT] To duplicate a project, you need write access to the project and the right to create projects in your workspace . 1. Open the action menu of a project. 2. Select Duplicate . 3. Choose which optional content should be reset . 4. Confirm with Duplicate . The new project will be named [Project name] (Copy) and can be renamed. [!WARNING] Depending on the project size, duplicating can take a moment. For larger projects with many tasks, files, or documents, it may take a bit longer for all content to be fully available. What always gets copied The following is always included in every duplicate: Task lists and tasks (including descriptions and checklists) Custom fields and tags Estimated effort and task dependencies Recurrence rules Automations Budget What you can optionally reset Before creating the duplicate, you can independently reset the following content. All are set to retain by default (meaning they will be duplicated unless you choose otherwise): Reset task status Reset custom field values Reset project members Reset assigned users Reset followers Reset docs Reset files What never gets copied Task and project comments Logged time Connect users Calendar bookings and scheduled time blocks on tasks [!WARNING] 💡 If you're viewing yo…
date published: 2026-07-08T14:30:53.109Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Automations in Projects
type: Article
description: Automations in Projects With automations in projects, you can execute recurring steps automatically. [!IMPORTANT] You define a trigger ("When ...") and one or more actions ("Then ..."). Example: When
article body: Automations in Projects With automations in projects, you can execute recurring steps automatically. [!IMPORTANT] You define a trigger ("When ...") and one or more actions ("Then ..."). Example: When a task is created in a specific list, it can be automatically assigned to a person. How to use automations in projects An automation always consists of exactly one trigger and any number of actions . Setting up a new automation 1. Open your project 2. Go to Settings Automations 3. Click Add 4. Select your trigger 5. Set one or more actions 6. Click Save (the automation is active immediately) Choosing a trigger The trigger is the event that must occur for the automation to start. Depending on the trigger, you may need to add conditions. Look for underlined fields in the window and click them to select the required values. Defining actions Choose which action(s) should be executed. Some actions require additional information. Use the underlined fields here as well to set the corresponding values. How to use manual automations In addition to event based triggers, you can also create automations with a manual trigger . This lets you start them deliberately by user action , instead of automatically when an event occurs. When creating one, you select Manual as the trigger type, give it a custom name (for example, Start QA Flow ), and define one or more actions. [!NOTE] Manual triggers give you full control over when an automation is executed. Running manual automations in a task 1. Open the task detail view 2. Click the manual automations button in the top right (finger/touch icon) 3. Select the desired automation from the dropdown menu The automation runs in the background and you'll see a brief confirmation message. Project automations vs. task automations Automations can be created for projects and for tasks . Depending on the trigger, you can select project or task actions. [!WARNING] Project automations are especially helpful for keeping a good overview of certain projec…
date published: 2026-07-08T14:30:52.465Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Project Templates
type: Article
description: Project Templates Project templates let you easily predefine recurring work packages. Key benefits and use cases Project templates work great when you're creating similar projects over and over again:
article body: Project Templates Project templates let you easily predefine recurring work packages. Key benefits and use cases Project templates work great when you're creating similar projects over and over again: Standardize project creation with consistent descriptions, tags, and settings Start with ready made task lists and tasks instead of creating them manually Set project and task statuses from the start Use automations by defining project automations in advance What project templates include Name and optionally an image : The image is displayed when you select a template during project creation and helps with recognition. Description that gets added when you create a project Tags for projects created with the template Budget Project settings : Pre set tracked time as billable (including Auto, which depends on whether a customer is selected during project creation) Choose a task list for tasks that come from emails : which task list email created tasks should be added to Project type Use template image for project : if disabled, the customer image will be used by default when creating a project with a customer Project and task statuses (board columns) : learn more here Custom fields for tasks: learn more here Automations : learn more here Task lists & tasks as a starter set for new projects You can reorder statuses, task lists, and tasks by drag and drop. Task templates can contain relative fields (for example, due dates). Learn more: Task Templates [!NOTE] Important: You need at least one yellow status (active project) and one green status (completed project). Create a new project template 1. Navigate to Settings (gear icon in the bottom left of the main menu) Templates . 2. In the top section Project Templates , click + Add . 3. Enter a name and optionally add an image. 4. Click Save . 5. Then adjust the details of the template (for example, tasks, automations, statuses). If you've already created task templates, you can also import task lists into your project template.…
date published: 2026-07-08T14:30:52.752Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Changing Project Settings
type: Article
description: Changing Project Settings You'll find your project settings in the Settings tab of your project. Opening project settings 1. Open your project. 2. Click on Settings in the header. (If you don't see th
article body: Changing Project Settings You'll find your project settings in the Settings tab of your project. Opening project settings 1. Open your project. 2. Click on Settings in the header. (If you don't see the tab, click on the More dropdown menu first.) Managing assigned users Under Assigned Users , you'll see all project members along with their project specific permission roles. Here you can: Add project members : Click on + Add above the list. Remove project members from the project : Click the X on the right side. Make a user the project owner : Click on the checkbox. Change a user's project role : Click on the selection dropdown menu. Access rights management : Click on the Edit Roles link. Update general settings In the General section, you'll find these options: Mark project as private Only the creator and project members can see the project. Check out this article for more information about private projects. Pre set logged time as billable : For projects created with a client, this setting is automatically active. For projects without a client, it's not. Time logged on the project (or tasks) will automatically be marked as billable . You can change the status for each time entry manually. Set task and project keys : Show or hide task and project keys for this project, and override the workspace setting or use the workspace default. Link a workflow In the Workflow section, you'll see the workflow selected for this project. Click on the action button on the right to manage the linked workflow, change it, or unlink it. Alternatively, you can choose Link Workflow and select the workflow you want. Map each existing project status and task status to a status from the new workflow. (Note: project and task statuses will be overridden by the workflow.) Customize project status and task status (board columns) Project statuses show which phase your project is in and are color coded to match the four system statuses. You can define which statuses your project goes through and …
date published: 2026-07-08T14:30:52.286Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

A Project and Its Detail Page
type: Article
description: Details Within a Project Once you've created a new project, you'll find all information about the project under the Home tab within the project. Here you can edit most fields simply by clicking on the
article body: Details Within a Project Once you've created a new project, you'll find all information about the project under the Home tab within the project. Here you can edit most fields simply by clicking on them. Using the action button at the top right, you can access additional actions, such as deleting the project. Project Name Your project name should help you identify it. So choose a catchy, unique name. You can edit the name directly inline whenever you want to change it. Status Every project always has a current status. This is displayed in overviews and plays an important role in awork. Often, only active projects are shown in selection fields or overviews. You can set the available statuses for your project in the Project Settings. Description/Briefing The project briefing is a description of the project for your project team members. It's a good idea to note down everything important here and also include relevant links and documents so that everyone has everything they need at their fingertips. In addition to inserting headings, lists, dividers, and attaching and linking images and files, the toolbar of the Text Editor allows you to change text size, add additional styles like bold, italic, strikethrough, underline or code highlighting, and insert links into your text. Project Image You can upload a small image for each project so your team can recognize it more quickly. To do this, click on the circular project image in the project details or upload an image through the edit window ( Action Button Edit ). If a customer is assigned to the project who already has an image, this will be displayed for the project by default as well. If no image is selected, either for the project or for the customer, the icon of the project type will be displayed. Tags Tags are labels you can use to categorize your projects or tag them for filtering. This way you can easily search for them, filter them, or recognize certain projects in overviews more quickly. The window for editing ta…
date published: 2026-07-08T14:30:48.155Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Creating a New Project
type: Article
description: Creating a New Project You can create a new project in the following places in awork: Via the + button in the main menu on the left, right next to Projects . This appears when you hover your mouse ove
article body: Creating a New Project You can create a new project in the following places in awork: Via the + button in the main menu on the left, right next to Projects . This appears when you hover your mouse over the word Projects . In the Projects overview ( Main menu Projects ) using the + Project button in the upper left corner. Using the Shortcut P . Select Add Project via the + button in the action bar at the bottom center. How to create a project Step 1: Fill in the project details In this step, you'll set up your project with the basic information: Name : Give your project a unique name so you and your team can easily find it and recognize it in overviews. Client : You can assign a client to your project for better organization and grouping. The project will automatically use the client's logo as the project image if you don't upload your own. Project Image : The project image gives your project stronger brand recognition. If you assign a client to the project that already has an image, that image will be used. Description : You can add a brief project description here. Time Budget & End Date : Your project can have a time budget if you want to manage progress through time tracking. A project end date is always recommended. Project Members : Assigning users to a project serves two purposes. On one hand, users will then see this project in their projects list and it will appear in suggestions, for example when tracking time. The second purpose is to set permissions that a user should have on the project. Each user can be assigned to the project with a specific permission role. Team Membership : If you want your new project to be visible to specific teams, you need to select the teams here, provided teams are configured in your awork workspace. Project Type : The project type is a way to categorize your projects, for example if you want to analyze your time by project type. This field is optional and only visible if project types are configured in your workspace. [!NOTE] …
date published: 2026-07-08T14:30:51.731Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Project and Task Keys
type: Article
description: Project and Task Keys Project and task keys give every project a short, unique identifier and every task a permanent number. Instead of copying long titles or links, your team can reference work with
article body: Project and Task Keys Project and task keys give every project a short, unique identifier and every task a permanent number. Instead of copying long titles or links, your team can reference work with simple, readable IDs like MKTG 42. Communication becomes clearer, tracking becomes easier. And your workflows get faster. Main benefits and use cases Clearer communication Name work clearly in conversations, comments, and standups. Stable task references Task numbers never change, even if task names do. Faster developer workflows Use task keys directly in commit messages and tools. Compliance and audit tracking Create clear documentation paths for billing and ISO compliant audits. How project and task keys work Every project gets a short key and every task in that project gets a sequential number. Project keys are short codes like MKTG or BRND Task keys combine the project key and the number, like MKTG 42 These keys appear everywhere in awork and can be searched, copied, and used anywhere. [!IMPORTANT] Editable project keys: Project keys can be renamed. Task numbers stay the same. Enabling and using keys Keys are automatically generated for all projects and tasks based on project names and creation order. Keys are hidden by default in workspaces created before keys were introduced. In newer workspaces, they're visible by default. A workspace admin can adjust visibility at any time in Settings (gear icon in the bottom left of the main menu) → Workspace → Tasks : Enable or disable Show project and task keys for all projects Individual projects can override the workspace setting via Project Settings → General : Choose Show , Hide , or Workspace Default for the Task and project key option [!IMPORTANT] Important: Keys only appear when visibility is enabled at the workspace or project level. How visibility control works Key visibility is controlled on two levels: Workspace setting: A simple on/off toggle in Settings → Workspace → Tasks : Show project and task keys for all pro…
date published: 2026-07-08T14:30:53.022Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Get an Overview of All Projects
type: Article
description: Get an Overview of All Projects In the project overview , you can see all projects that are visible to you. You can switch between List and Timeline view depending on whether you prefer table logic or
article body: Get an Overview of All Projects In the project overview , you can see all projects that are visible to you. You can switch between List and Timeline view depending on whether you prefer table logic or timeline logic. You can customize the overview by sorting, grouping, and using saved filters. The Project List You can access the project overview from the main menu and then click on Projects . In the overview, you'll see a list of all projects that are visible to you. All projects are sorted alphabetically. The sorting order works like this: Special characters come before numbers and letters Underscore comes before hyphen Numbers come before letters Actions on Projects When you hover over a project row, an action button appears next to the project title. The following actions are available: Edit, Copy link, Pin as favorite in menu, Duplicate, Start timer, Log time, Assign members, Change status, Change project type, Color, Link Slack, Create template, Create workflow, Move project, Open timeline, Open in new tab, Delete. The Project Timeline Click Timeline in the header at the top center next to List to see all projects as a timeline. At the same time, you'll see the project list on the left side. You can resize the list or timeline by dragging the divider line between the two areas. [!IMPORTANT] For a project to be displayed in the timeline, it must have a start and end date . Add the dates in the project details or in the edit window. Show Milestones in the Timeline You can display milestones by clicking the milestone icon in the top right. They appear as small diamonds at the top of each project bar. [!NOTE] Milestones that fall outside the project's time range are not displayed. When you hover over a milestone, you'll see its full name. [!IMPORTANT] Tip: For the same type of milestones, it's best to use the same colors. This way, you can quickly see what type of milestone it is in the timeline. Configure the Display Configure the view to your liking using the opt…
date published: 2026-07-08T14:30:51.467Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Time Tracking in Projects
type: Article
description: Time Tracking in Projects In this article, you'll learn how to use time tracking in your project. You'll discover how to manage budgets, create time entries, use different views and filters, and expor
article body: Time Tracking in Projects In this article, you'll learn how to use time tracking in your project. You'll discover how to manage budgets, create time entries, use different views and filters, and export time data. Key Benefits and Use Cases With project time tracking, you keep an eye on effort, budget, and billing: View all tracked time directly in the project Monitor budget and billing including billability Compare plan vs. actual adjust planned efforts and see progress Check retainer budgets development per month as a bar chart Edit multiple time entries at once in the project or in reports How to Access Time Tracking in Your Project 1. Open a project. 2. Click Time in the header. (If you don't see the tab, first click the More dropdown menu.) In the Time tab of your project, you'll find all time entries recorded on the project (or the project's tasks). [!NOTE] Important: Running time entries that were started with the timer but haven't been stopped yet won't be displayed here. Project KPIs Total tracked time broken down into billable and non billable Budget project budget and tracked time; you can adjust the project budget directly via Edit Billable time to be billed and already billed time; use + Invoice to go to Time Reports and create an invoice (the current month is automatically selected there and can be adjusted) Actual vs. Plan tracked time vs. sum of planned efforts for all tasks [!WARNING] Note: The + Invoice button is grayed out if there's no billable time. Switch Views Above the chart, you'll find a toggle with two options: Plan vs. actual : Shows a comparison between planned and actually tracked hours as a line chart. Retainer : monthly bar chart showing how the budget has developed over the months. Time : Shows tracked time as a bar chart by time period. Plan vs. Actual The line chart in the Plan vs. Actual view lets you quickly see your project budget progress. The line shows tracked time compared to your project budget. Once tracked time approaches …
date published: 2026-07-08T14:30:52.165Z
date modified: 2026-07-30T21:24:05.509Z
language: de
publisher: Awork
author: Awork
article section: Projekte

Working with Project Types
type: Article
description: Working with Project Types Project types help you categorize your projects and get better insights from your data. [!NOTE] Each project can only belong to one project type. The assignment is optional
article body: Working with Project Types Project types help you categorize your projects and get better insights from your data. [!NOTE] Each project can only belong to one project type. The assignment is optional . Once you've set up project types, you can assign a project to a specific project type, filter projects by type, and analyze time reports accordingly this makes your data much easier to understand at a glance. Key benefits and use cases Organize your projects consistently by assigning them a clear category Filter and group projects in your project overview by project type Analyze time reports by selecting one or multiple project types Compare tracked time by type by summing up tracked time per project type in reports How to use project types Create and manage project types 1. Navigate to Settings (gear icon in the bottom left of the main menu). 2. Open Categories . 3. In the Project Types section, click on + Project Type . 1) Set the details for the project type: a unique name, a brief description, and an icon In the list, you can edit and delete project types. [!NOTE] Project types can only be selected when creating a new project if you've already created project types under Settings Categories Project Types. By default, no project types are set up. Analyze time by project types In the Time Analysis menu (🔐 Professional Plan and above ) you can specifically select project types for your analysis. 1. Open Time Analysis . 2. Open the Filter tab in the project selection dropdown menu. 3. Select one or multiple Project Types to limit the analysis to these types. 4. Sum by project type so you can compare how much time was tracked for different project types during a time period Filter and group projects by project types In your project overview (Main menu Projects) you can: Create filters based on project types Group projects by project types This way you keep an optimal overview of your projects organized by project types. FAQ What are project types? Project types help yo…
date published: 2026-07-08T14:30:52.842Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Dark mode
type: Article
description: Dark mode Switch awork's appearance to dark mode and choose whether you want it permanently enabled, disabled, or following your browser or device settings. Enable or disable dark mode from your profi
article body: Dark mode Switch awork's appearance to dark mode and choose whether you want it permanently enabled, disabled, or following your browser or device settings. Enable or disable dark mode from your profile 1. Click on your profile picture in the bottom left of the main menu (or your initials) 2. Turn dark mode on or off using the toggle switch Set dark mode options in your account settings 1. Click on your profile picture in the bottom left of the main menu (or your initials). 2. Open Account settings. 3. Choose one of the following options: Off : Dark mode is always disabled Auto : awork automatically adopts your operating system/browser setting (dark mode is active if your browser or system uses dark mode) On : Dark mode is always enabled [!IMPORTANT] For dark mode, you can also choose the variant : Standard or High contrast FAQ How do I enable dark mode in awork? Click on your profile picture in the bottom left of the main menu (or your initials) and toggle dark mode on or off. Alternatively, you can go to your Account settings and set dark mode to On , Off , or Auto . What does the "Auto" option mean for dark mode? With Auto , awork adopts your operating system or browser setting. If your system or browser uses dark mode, awork will display dark mode as well. How does dark mode work in the mobile app? In the mobile app, dark mode follows your device's system settings. If you want to change it, adjust the theme directly in iOS or Android. Can I customize other colors or fonts in awork? No. Additional design customizations aren't available in awork. Colors, contrasts, and typography are intentionally chosen to make awork as readable as possible. awork currently supports only light mode and dark mode . Custom themes with your own colors and fonts aren't available to keep the appearance, readability, and usability consistent.
date published: 2026-07-08T14:30:49.770Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Account Settings
type: Article
description: Account Settings Account Settings is your personal control center in awork. Here you can customize your login, display, time tracking options, reports, and notifications to suit your needs. How to ope
article body: Account Settings Account Settings is your personal control center in awork. Here you can customize your login, display, time tracking options, reports, and notifications to suit your needs. How to open Account Settings There are 2 ways to access your Account Settings: click on your profile picture in the bottom left of the main menu (or your initials) and select Account Settings or navigate to Settings (gear icon in the bottom left of the main menu) and select Account Manage your account Workspace Email for notifications publicly visible in your workspace Account Email for signing in and for important account emails used across all your awork workspaces [!NOTE] Changing your email address requires verification. Enter the one time code that was sent to your inbox. Password to change your password, you'll need your current password Enable login via Google or Microsoft If you'd prefer to skip passwords, link your Google or Microsoft account and sign in with one click. Link from the start : When creating your account or accepting an invitation, select Sign in with Google or Sign in with Microsoft to link your account right away. Link later 1. Click Set up next to Enable login via Google or Microsoft 2. Choose your preferred provider and complete the login process 3. Use the provider button on the awork login page Disconnect link 1. Click Set up next to Enable login via Google or Microsoft 2. Click Disconnect from Google/Microsoft [!WARNING] If you disconnect the link and never set a password, awork will send you an email with a link to create one. Email/password login always works alongside linked accounts. Enable passkey login Check out this article for more information on setup: Passkeys Multi Factor Authentication (MFA) Check out this article for more information on enabling it: Multi Factor Authentication (MFA) Customize display settings Language choose German or English Time zone Your time zone determines how dates and times are displayed in awork. It's set when yo…
date published: 2026-07-08T14:30:55.483Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Passkeys
type: Article
description: Passkeys Passkeys are the fast, secure way to log into awork without a password. This article shows you what passkeys are, how to set them up, and how to sign in with them. Key benefits and use cases
article body: Passkeys Passkeys are the fast, secure way to log into awork without a password. This article shows you what passkeys are, how to set them up, and how to sign in with them. Key benefits and use cases Why you should use passkeys in awork: Enhanced security through unique, securely stored keys for each account Phishing resistant , since passkeys are never shared over the network More convenience , because you don't have to remember complex passwords Faster login with just a few clicks How to use passkeys Passkeys are based on cryptographic keys that are stored on your device or in your password manager. [!WARNING] Important: Make sure your device and browser support passkeys. Modern browsers like current versions of Chrome, Safari, and Edge support this feature. Setting up passkeys 1. Log in to your awork account 2. Open Account Settings from your profile in the main menu at the bottom left 3. Enable Enable passkey login in the Account section 4. Click Set up 5. Follow the instructions to register the passkey using your preferred method 6. Authenticate using your device method, such as Face ID, Touch ID, or a security key 7. Complete the registration to enable passkeys for your awork account Logging in with passkeys 1. Go to the awork login page and select Sign in with passkey 2. Select your passkey when prompted 3. Authenticate to log in quickly and securely Notes Removing passkeys Passkeys cannot be removed from within awork, as they are managed through the method you chose. [!NOTE] Tip: Check the instructions for your browser or password manager to remove a passkey there. You can always click Set up again in awork to create a new passkey. FAQ What are passkeys? Passkeys are a login method using cryptographic keys that are stored on your device or in a password manager. They are phishing resistant and are never shared over the network. Which devices and browsers support passkeys? Your device and browser need to support passkeys. Modern devices and current versions o…
date published: 2026-07-08T14:30:55.866Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

OLED mode
type: Article
description: OLED mode In this article, you'll learn how to enable OLED mode (High Contrast) in awork. This setting optimizes the display for OLED screens and provides increased contrast for better readability. Co
article body: OLED mode In this article, you'll learn how to enable OLED mode (High Contrast) in awork. This setting optimizes the display for OLED screens and provides increased contrast for better readability. Configure Dark Mode with High Contrast 1. Open Settings Click on the gear icon in the bottom left corner of the awork interface. You'll find it in the footer of the left navigation bar, right next to your profile name. 2. Select the Account section In the settings navigation, choose the Account menu item. It's located directly below the search field in the settings sidebar. 3. Open Theme variant Scroll down in the Account section to the Display settings area. Click on the dropdown field for the theme variant in the Dark mode row. 4. Select High Contrast In the dropdown menu that opens, choose the High Contrast option instead of Standard. This setting activates the OLED optimized mode with increased contrast. OLED mode with high contrast is now configured. The changes are applied immediately, and the user interface displays the optimized contrast.
date published: 2026-07-15T19:22:24.448Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Joining a Workspace via Email Domain
type: Article
description: Joining a Workspace via Email Domain As soon as a team member signs up with the same email domain on awork, that domain gets recognized and automatically assigned to your existing workspace. This arti
article body: Joining a Workspace via Email Domain As soon as a team member signs up with the same email domain on awork, that domain gets recognized and automatically assigned to your existing workspace. This article explains how you can enable this feature and what you should keep in mind. Key benefits and use cases Easy management : Domain gets recognized and assigned automatically. Flexibility : Admins can customize domains in the workspace settings. How does registration with the same email domain work? 1. Open the settings (gear icon in the bottom left of the main menu). 2. Go to the Workspace section. 3. Enable the feature Allow workspace joining via email domain . 4. Click on + Domain to add an email domain that's already being used by team members. 5. Select the permission role that these people will get in your workspace. From now on, when someone signs up with this email domain, they'll be asked whether they want to join this workspace or create a new one. [!IMPORTANT] Make sure you always have enough licenses available in your workspace. If all licenses are already in use and a team member wants to join, the admin will receive an email and can extend the licenses. FAQ What happens if all licenses are being used and a user wants to join the workspace? The admin will receive an email to be informed about the new license requirements. How can I change the email domain for my workspace? You can do this in the settings under the Workspace section. Can I use multiple email domains in one workspace? Yes, admins can set up multiple email domains for their workspace.
date published: 2026-07-08T14:30:50.552Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Multi-Factor Authentication (MFA)
type: Article
description: Multi Factor Authentication (MFA) With the new Multi Factor Authentication (MFA) , awork gives you an extra layer of security for your login. In addition to your password, you can now verify yourself
article body: Multi Factor Authentication (MFA) With the new Multi Factor Authentication (MFA) , awork gives you an extra layer of security for your login. In addition to your password, you can now verify yourself via an app or email code quick, secure, and super easy to set up. Perfect for anyone who wants to better protect their accounts or has special security requirements. What is MFA? MFA (also called 2 factor authentication) protects your awork account by requiring a second factor during login like a code sent via email or generated by an authenticator app. This significantly reduces the risk of unauthorized access. Supported Authentication Methods You can currently use the following MFA methods in awork: Email code (sent to your verified awork email address) App authentication via any TOTP compatible app such as: Google Authenticator 1Password Authenticator in Safari (macOS) ...and all other TOTP compatible apps 💡 Passkeys (biometric login) are already separately integrated in awork and can be used independently of MFA. Setting Up MFA You can easily enable MFA in your Account Settings : 1. Click on your profile picture in the bottom left of the main menu . 2. Open Account Settings . 3. In the Account Multi Factor Authentication (MFA) section, click Manage . 4. Turn on the main toggle for authentication to enable the email code option . 5. You can additionally enable the app code option with the Authenticator App toggle. Enabling App Authentication 1. Click the toggle next to App Authentication . 2. Scan the displayed QR code with your preferred authenticator app. 3. Enter the generated code to confirm. 4. After successful entry, MFA is enabled. Email Authentication The email option is always active once MFA is turned on. It uses your verified awork email address. If your email isn't verified yet, you'll be prompted to confirm it before setup. Disabling or Changing MFA You can disable MFA anytime in your settings: 1. Click Manage and turn off the toggle to disable MFA or th…
date published: 2026-07-08T14:30:55.961Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Your User Profile
type: Article
description: Your User Profile In this article, you'll learn how to access your user profile in awork and what options are available to you there. You'll discover how to open your account settings, switch workspac
article body: Your User Profile In this article, you'll learn how to access your user profile in awork and what options are available to you there. You'll discover how to open your account settings, switch workspaces, change the language, and use additional profile options. Opening Your User Profile Click on your profile area In the main menu at the bottom left, you'll find your profile area with your profile picture/avatar and name. Click on it to open your user profile. Available Options After opening the profile menu, you'll see various options: Account Settings Open your personal account settings Workspace Selection Switch between multiple workspaces The workspace you're currently in is displayed in the profile menu Click on it to open the workspace selection window Language Change the display language Your current language setting is indicated by a flag symbol Click on "Language" to switch and select your preferred language. You can choose between German and English. The currently selected language is marked with a colored border Dark Mode Toggle between light and dark design Recommend awork Access to the referral program with rewards Click on Recommend awork to open the referral program and select your preferred reward About awork Get information about your current version and workspace Click on About awork to display information about your current workspace, including: Workspace name and URL Workspace ID Release title and version Legal notice and privacy policy Log Out Log out of awork Additional Profile Options 1. About awork Click on About awork to display information about your current workspace, including: Workspace name and URL Workspace ID Release and version Legal notice and privacy policy
date published: 2026-07-15T20:24:52.643Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Using Activities Correctly
type: Article
description: Using Activities Correctly Activities are a fixed set of values that you assign to tasks and time entries. This lets you classify what type of work was completed super useful if you want to, for examp
article body: Using Activities Correctly Activities are a fixed set of values that you assign to tasks and time entries. This lets you classify what type of work was completed super useful if you want to, for example, bill different hourly rates per activity. [!IMPORTANT] Important: Activity is a required field for time entries and tasks and must always be specified. The activity you used most recently will always be pre selected when you create new time entries and tasks. When you start a timer on a task, the started time automatically takes on the activity of that task . Main Benefits and Use Cases Activities make your work easier to analyze and manage: Cleanly classify work across tasks and time entries Enable billing by activity , for example with different hourly rates Keep time tracking consistent , since activity is a required field How to Use Activities Creating Activities 1. Navigate to Settings (gear icon in the bottom left of the main menu) Categories Activities . 2. Click + Activity in the top right. 3. Enter a name and choose an icon. 4. Optional: Add a description. Editing or Deleting an Activity You can delete activities using the action button. [!WARNING] Important: When deleting, you must select another activity. All time entries and tasks that had the deleted activity will be reassigned to it. Setting the Activity for a Task You can set a task's activity in the edit window or directly in the detail view. 1. Open the task. 2. Click on the activity in the detail view. 3. Select a different activity from the list. When creating a new task, you can select the activity from the dropdown under Add details . You can also change the activity for multiple tasks at once. Setting the Activity When Tracking Time You set an activity's time in the edit window when you create or edit a time entry. If you're tracking time using the timer, you can open the options and adjust the activity there: 1. Click on the running time entry. 2. Open the options. 3. Adjust the activity. If y…
date published: 2026-07-08T14:30:50.057Z
date modified: 2026-07-30T21:23:28.370Z
language: de
publisher: Awork
author: Awork
article section: Einstellungen

Using Quick-Actions
type: Article
description: Using Quick Actions With Quick Actions, you're able to quickly and efficiently log time, create projects, tasks and clients, and search awork from anywhere. But here's the best part: you can use them
article body: Using Quick Actions With Quick Actions, you're able to quickly and efficiently log time, create projects, tasks and clients, and search awork from anywhere. But here's the best part: you can use them completely with your keyboard, which means you can work incredibly fast. [!IMPORTANT] You open Quick Actions with ⌘ + J (Mac) or Ctrl + J (Windows) .
date published: 2026-07-08T14:30:49.684Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Notifications
type: Article
description: Notifications In this article, you'll learn how to access and manage your notifications in awork. You'll discover what types of notifications are available and how you can unsubscribe from notificatio
article body: Notifications In this article, you'll learn how to access and manage your notifications in awork. You'll discover what types of notifications are available and how you can unsubscribe from notifications. Notifications help you stay on top of important deadlines and keep you informed about updates. Opening and viewing notifications 1. Notification icon in the main menu The notification icon is located at the bottom of the left navigation bar, in the footer area next to the settings icon. The bell symbol shows you with a badge how many unread notifications you have. 2. Open the notification panel Click on the bell symbol to open the notification panel. A floating window appears that displays various information to you. Upcoming deadlines Your new projects Your new tasks Your new documents Your new shared filters Project news Birthdays Grouped notifications: Notifications about status changes in projects and tasks are displayed as expandable rows. These summarize the status changes of tasks (visualized through colored icons) since the last "read" time for the project. Expand the row using the arrow symbol pointing right to see all the details. For your new projects, new tasks, new documents, and new shared filters, you can directly turn off notifications from the notification panel or activate reminder functions ( Remind me tomorrow , Remind me in an hour ) Marking notifications as read Click the checkmark next to a notification: Mark as read In a group, you can use the double checkmarks to Mark all in this group as read Using the double checkmarks in the bottom right corner of the notification popup, you can Mark all as read . [!WARNING] For the notification popup of the bell , there is no view for already read entries. Enabling or unsubscribing from notifications The notification settings are located in your account settings . You have two ways to get there: 1. Click on the settings icon in the notification popup (bell). The Notifications section opens automatically.…
date published: 2026-07-08T14:30:49.864Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Docs
type: Article
description: Docs There are three main areas where a Doc can exist: Private Docs, Space Docs, and Project Docs. Private Docs Private Docs work similarly to private projects: only you can see them until you decide
article body: Docs There are three main areas where a Doc can exist: Private Docs, Space Docs, and Project Docs. Private Docs Private Docs work similarly to private projects: only you can see them until you decide to share them with someone or move them to a Space or Project. These Docs are exclusively visible to you and inaccessible to anyone else in your workspace. Space Docs You can think of Spaces like folders within a workspace. Here you organize and manage your Docs. You can create multiple Spaces in a workspace, but a Doc can only be in one Space at a time. You can move Docs between Spaces or assign them to a Project. Project Docs Project Docs are assigned to a specific project and can only be accessed through that project. They remain in the project until you move them to a Space or make them private. This keeps all project related Docs well organized and easy to find. Project Docs also offer special features, such as linking tasks for status tracking. Trash For each area where Docs can exist, there's a separate trash. You can access it from the sidebar. So there's a trash for Private Docs, one for Space Docs, and one for Project Docs. Docs in the trash can be restored or permanently deleted for up to a year. Docs Home Page The Docs home page is your central hub for managing and organizing your Docs. Here you have quick access to all your Docs and can easily assign them to different Spaces or Projects. Sidebar The Docs sidebar is the central navigation element. It's located on the left side of your screen and gives you quick access to all your Docs, favorites, trash, and content shared with you. You can collapse and expand the sidebar. Individual sections within it can also be collapsed and expanded for better clarity. This lets you focus on the content that matters to you. The state (open or closed) is saved for each area where you work with Docs. Rearranging and Nesting Docs You can easily rearrange Docs and Spaces using drag and drop in the sidebar. Just click on an it…
date published: 2026-07-08T14:30:54.637Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Configure Your Dashboard
type: Article
description: Configure Your Dashboard In this article, you'll learn how to personalize your awork dashboard by adding new widgets. Set up a customized dashboard with the widgets of your choice. Customize Your Dash
article body: Configure Your Dashboard In this article, you'll learn how to personalize your awork dashboard by adding new widgets. Set up a customized dashboard with the widgets of your choice. Customize Your Dashboard 1. Navigate to the Home section Click on Home in the left sidebar to go to your dashboard. You'll find this menu item directly below the search field, and it displays a small house icon. 2. Open edit mode At the bottom of your screen, you'll find a floating action bar. Click on the first button on the far left when you hover your mouse over it, the tooltip Customize dashboard will appear. Select Widgets 1. Add a widget In the now active editing bar, click the + button on the left to add a widget. 2. Choose a widget A modal window will open with the title Select a widget to add . Here you'll see a grid with different widget options: My today's times List of projects List of tasks Time tracking charts Text note Activities Upcoming birthdays User absences Project progress Click on the widget you want to select it. Save Changes To apply your customizations, click the Save button with the checkmark in the floating action bar at the bottom of your screen. Edit Widgets In edit mode, after clicking Customize dashboard , you can rename widgets by clicking on the title, move widgets around in the columns using drag and drop, adjust widget settings, or remove widgets. 2. Open widget settings To edit a widget's settings, click the gear icon in the upper right corner of the widget. 3. Save widget settings In the Widget settings dialog that opens, you can change the widget's name and use the dropdown menu to change selected data, such as Displayed project or Displayed tasks . Click the Save button to apply your changes. Click Cancel to close the window without saving. 4. To apply your customizations, click the Save button with the checkmark in the floating action bar at the bottom of your screen. Remove a Widget from Your Dashboard To remove a widget, click the X icon in the up…
date published: 2026-07-15T14:36:30.520Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Your Personal Inbox
type: Article
description: Your Personal Inbox The inbox in awork is your central hub for notifications and updates. In this article, you'll learn how to quickly access your personal inbox and where to find the associated notif
article body: Your Personal Inbox The inbox in awork is your central hub for notifications and updates. In this article, you'll learn how to quickly access your personal inbox and where to find the associated notification settings. Opening Your Inbox 1. Navigate to your inbox from the main menu Click on Inbox in the left sidebar. You'll find this option in the upper part of the sidebar, right below Home and above Calendar . The inbox icon shows a small folder symbol next to the text. 2. Access notification settings To adjust your notification settings, click on the small settings icon with a bell symbol in the upper area of your inbox. A tooltip displaying "Notification settings" will confirm you've found the right button. Comments and Mentions The following notifications will appear in your inbox: new comments on tasks and projects that you follow mentions in comments new reactions (for example, emoji reactions) to comments [!IMPORTANT] New comment notifications are automatically grouped by project. The project with the most recent unread notification appears first. Notification Groups Notifications are automatically grouped Comments, mentions, and reactions on the same task, project, or document are automatically grouped once there are more than two notifications for the same item. Notification counter in groups You can identify a group by the counter in the top left , which shows how many notifications the group contains. Opening and closing notification groups Hover your cursor over the counter on the left, then click the displayed button with a right arrow to expand or collapse a group. Marking Comments as Read When you click the checkmark to the right of a comment, you can mark it as read . It will then be moved to your list of read notifications . Automatically mark as read In your account settings, you can enable the following option: automatically mark notifications as read when clicked . [!WARNING] Note: The clicked comment will only disappear after you reload the page.…
date published: 2026-07-16T17:31:23.634Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

The Text Editor and Its Formatting Options
type: Article
description: The Text Editor and Its Formatting Options The text editor in awork helps you structure content cleanly and format it quickly – directly in description fields , comments , and docs . Main Benefits and
article body: The Text Editor and Its Formatting Options The text editor in awork helps you structure content cleanly and format it quickly – directly in description fields , comments , and docs . Main Benefits and Use Cases Cleanly structured content through headings, lists, dividers, and formatting options Write faster with slash commands () straight from your keyboard Collaborate in real time through live editing in project and task descriptions How to Use the Text Editor You can use formatting in the following areas in awork: Docs (pages & comments) – full feature set Project descriptions Task descriptions Project comments Task comments Depending on where you are, not all slash commands are available. [!NOTE] Note: All formatting options are available in dashboard notes. However, you can't attach files, mention people (), or use slash commands there. Real Time Collaborative Editing in Descriptions Multiple team members can edit project and task descriptions at the same time. Here's how you can see what's happening: Live cursor shows you who's currently working in the description Color coding per person for the live cursor (can't be changed) Highlights in user color when someone selects text Status indicator in the top right showing "Updated" or "Syncing" Only available in details (project and task details), not through the Edit button Available Text Formatting Options You can use a range of formatting options, including: Text sizes (header, title, subtitle, text) Text styles (bold, italic, strikethrough, underline) Lists (numbered and bulleted) Section divider Emojis Line and paragraph breaks Attach files Add links Display code with the appropriate font When your cursor is in an empty line, you can quickly insert elements using the + button. Insert Elements in Empty Lines 1. Place your cursor in an empty line 2. Click the + icon on the left side of the line 3. Choose a formatting option for the start of the line (for example, title or list) Format Selected Text 1. Select a wo…
date published: 2026-07-08T14:30:49.958Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Search and Find
type: Article
description: Search and Find You can open the search in awork by clicking the magnifying glass at the top left in the main menu , using the floating action bar at the bottom center , or by pressing the keyboard sh
article body: Search and Find You can open the search in awork by clicking the magnifying glass at the top left in the main menu , using the floating action bar at the bottom center , or by pressing the keyboard shortcut F . Just type your search term into the search bar and awork will show you the top 100 results. [!WARNING] ☝️ Note : The search is very forgiving when it comes to minor typos or different grammatical forms. Searching in awork Using the settings bar at the top right, you can then specify whether you want to see all results or only projects, tasks, users, or customers. By activating the button "Also show closed projects", you can also include items from already completed projects in your search. This feature allows you to perform a precise and customized search that's tailored exactly to your needs. In awork search, names are generally weighted higher. This means that matches in names are prioritized in the results. Additionally, awork tracks how frequently you access projects or tasks, so frequently used items are ranked higher in your search results. To the right of the search result, you'll see the path through which awork found your result. For example, it will show you whether your search result leads to a description or a task list. In addition to tasks, projects, users, and customers, awork also searches the menu, so you can navigate conveniently through search. Give it a try by searching for "projects". awork searches the following items in detail: Menu Project name Project description Project participants Task lists Task name Task description Files Assignee Comments Tags Status Notes in dashboard widget User first name User last name awork links (project, task, and task list links) ☝️ Tip : By searching for awork links, you can now also search via links in the desktop app. 🚀 Opening search results in a new tab or copying the link to a result To open search results in a new tab or to copy the link, simply click on the 3 dot menu of the respective result and…
date published: 2026-07-08T14:30:49.597Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Export Your Data
type: Article
description: Export Your Data Here's how you can export projects, tasks, times, time reports, as well as data on users and clients including Google Sheets integration. [!IMPORTANT] Important: Once an export has be
article body: Export Your Data Here's how you can export projects, tasks, times, time reports, as well as data on users and clients including Google Sheets integration. [!IMPORTANT] Important: Once an export has been successfully created, you'll get a notification in awork with a link to download the document. Main benefits and use cases Process raw data for your own analyses Share project and task status as Excel or timeline image Document times as Excel or timesheet (PDF) Back up user and client data including associated projects and times Pull data via Google Sheets add on and update with the click of a button Export projects The project overview can be exported in list view and timeline view. The export includes the raw data from the project overview, which you can use for your own analyses, for example. 1. Open the project overview and select List or Timeline in the header. 2. Click the Action button in the top right. 3. Select Export . Export tasks You can download all tasks from a project in Excel format ( .xlsx ) and then process them further. 1. Open the project and switch to the view you want ( Tasks , Board , or Timeline ). 2. Click the Action button in the top right below the header. 3. Select Export tasks . Export views 1. Open Views in the main menu 2. Select a Standard view or a Filter you created. 3. Click the Action button in the top right below the header. 4. Select Export . Export timeline as image You can export the entire timeline as an image, download it, and share it with a client or include it in a presentation, for example. 1. Open the Timeline in the project. 2. Click the Action button in the top right below the header. 3. Select Export as SVG or Export as PNG . [!IMPORTANT] The export includes all displayed tasks as well as the entire time span of these tasks plus one week at the start and end. The entire configured view is used (e.g. zoom level, language, dark mode). Export times You can download recorded times in Excel format ( .xlsx ) and then proces…
date published: 2026-07-08T14:30:49.220Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Using Tags in awork
type: Article
description: Using Tags in awork Learn how you can use tags to categorize your projects, tasks, users, and customers and find them more easily. Main Benefits and Use Cases Categorization: Organize your projects an
article body: Using Tags in awork Learn how you can use tags to categorize your projects, tasks, users, and customers and find them more easily. Main Benefits and Use Cases Categorization: Organize your projects and tasks with tags. Faster Search: Find objects in your awork account more quickly. Filter Options: Create custom filters for better organization. Adding New Tags 1. Navigate to the detail page of the object (task, project, user, or customer). 2. Click on the tag field below the name or in the editing window. 3. Type the tag you want in the input field and confirm with Enter . 4. To remove a tag, click the "X" next to the tag. Suggestions from Already Used Tags awork provides its own tag pool for each category with tags you've already used. Tags are displayed in the lower area of the window and can be added directly by clicking them. Search As you type a tag, the tag pool filters to show existing tags. [!WARNING] Note: The pool of private and project tasks is separate. Your tags used for private tasks are only visible to you. The tag pool for project tasks is visible to all users. Recently Used Tags The "Recently Used" area shows the 10 most recently used tags within a category like tasks or projects. Editing or Deleting Existing Tags Go to the tag field and select the desired tag from the pool. To make changes, click the pencil icon to edit the tag. To delete a tag, click Delete tag in the editing window and confirm. FAQ How do I add a new tag? To add a new tag, go to the detail page of the object, click on the tag field, type the tag, and confirm with Enter . Can I change existing tags? Yes, you can edit a tag by clicking the pencil icon, or delete it by selecting the Delete tag option. Are tags shared between private and project tasks? No, tags for private tasks are only visible to you, while tags for project tasks are accessible to all users.
date published: 2026-07-08T14:30:49.408Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

The Main Menu
type: Article
description: The Main Menu In this article, you'll learn how to use the main menu in awork and navigate through the different areas of the application. You'll get to know the structure of the sidebar and how to qu
article body: The Main Menu In this article, you'll learn how to use the main menu in awork and navigate through the different areas of the application. You'll get to know the structure of the sidebar and how to quickly access all the important features. Collapsing and Expanding the Sidebar Minimize or expand the sidebar To create more space for the main content, you can collapse or expand the left sidebar. Just click on the small button icon in the top right of the sidebar, right next to the awork logo. A tooltip with the text "Collapse/Expand" will show you the function. Using the Main Navigation The main menu contains all the important navigation elements to quickly switch between the different areas of awork and is divided into 3 sections: Personal Content (Home, Inbox, Calendar, Times, and Views) the Workspace Level (Projects, Docs, Planner, Customers, and Time Reports) Quick Access to Projects (Favorites, Shared Projects, My Projects) [!IMPORTANT] The selected menu item is highlighted with a light purple background. Personal Content 1. Open Search Click on Search at the very top of the sidebar to open the search function. An overlay appears with a search field and quick access to frequently used actions like "New Project", "New Task", "New Time", and "New Customer". 2. Go to Home Click on Home in the sidebar to go to the home page. Here you'll find your dashboard. 3. Open Calendar Click on Calendar to switch to the calendar view. Here you'll see a week or day overview with your appointments and tasks in a time grid. 4. Go to Times Click on Times to go to the time tracking overview. In this view you'll find tabs like "Overview", "My Day", and "My Week", as well as a day calendar view for your tracked times. 5. Open Views Click on Views to switch to your saved task views. Here you can manage different filter views for your tasks and create new views. The Workspace Level 7. Go to Projects Click on Projects in the workspace section to go to the project overview. Choose between …
date published: 2026-07-09T21:12:18.523Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

awork Forms
type: Article
description: awork Forms awork Forms is a standalone form tool. External people fill out your form, and the submission is automatically created as a task in awork. Key benefits and use cases Use awork Forms when y
article body: awork Forms awork Forms is a standalone form tool. External people fill out your form, and the submission is automatically created as a task in awork. Key benefits and use cases Use awork Forms when you want more structured input and faster processing: Structured request capture so that all required information comes in through a form Fewer follow up questions because you collect the right information from the start using required fields Automatic task creation for each submission, including project, task list, assignee, and priority How to use awork Forms 1. Open Settings (gear icon in the bottom left of the main menu), select the Forms menu item, and click the Manage Forms button, or go directly to forms.awork.com. 2. Sign in with your awork account. 3. You'll land on the Dashboard and see an overview of your forms, submissions, and created tasks. 4. Click Create Form to set up your first form. Creating a form When you create a form, you decide what information to collect and what happens with the submissions. Define form fields Add individual fields to collect exactly the info you need (for example, title, description, or file attachment). You can mark fields as required. [!IMPORTANT] Supported file attachments: PNG, JPG, and PDF up to 10 MB. Set task settings Define what happens when the form is submitted: Project and task list for the automatically created task Assignment optionally directly to a user Priority as the default priority for new submissions Additional fields to automatically populate extra task fields Share your form Each form has a public link that you can share with customers or external partners. Submitters don't need an awork account they fill out the form and click Send . The Dashboard and submissions The Dashboard gives you an overview at a glance: Total forms how many forms you've created Submissions how many submissions came in this month Created tasks how many tasks were created in awork from these submissions Use Quick Actions to jump str…
date published: 2026-07-08T14:30:50.837Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Troubleshooting Connection Issues
type: Article
description: awork uses a live connection to keep your data up to date in real time. If this connection can't be established, you might experience delayed updates, out of sync data, loading problems, or unresponsi
article body: awork uses a live connection to keep your data up to date in real time. If this connection can't be established, you might experience delayed updates, out of sync data, loading problems, or unresponsive features. Quick Checks Start with these simple steps: Reload the page Sign out of awork and sign back in Restart your browser Try a different supported browser (Chrome, Edge, Safari) Check the awork Status page Browser Requirements Make sure you're using the current version of a supported browser and that the following are enabled: JavaScript Cookies Local and session storage Browser extensions (especially ad blockers, privacy tools, or firewall extensions) can interfere with awork. If possible, try: Opening awork in a private or incognito window Temporarily disabling browser extensions VPNs, Firewalls, and Corporate Networks Connection problems are often caused by VPNs, firewalls, or corporate networks that block real time connections. Try the following: Disconnect any active VPN connections Switch to a different network (for example, home WiFi or mobile hotspot) Disable firewalls (for example, Apple Advanced Data Protection, Windows Defender, JAMF Trust, etc.) If awork works on a different network, the problem is very likely due to network restrictions. In that case, please contact your IT team to set up an exception for awork. For Your IT Team Please make sure your network allows: Access to .awork.com HTTPS (TLS 1.2 or higher) WebSockets and long polling connections Required third party domains (not exhaustive): .intercom.io, .intercomcdn.com, .intercomassets.com .birdie.so .hcaptcha.com .segment.io, .segment.com .launchdarkly.com .chargebee.com, .chargebeestaticv2.com .typekit.net accounts.google.com, apis.google.com .googleusercontent.com, .gstatic.com Desktop App If you're using the awork desktop app: Make sure your operating system is supported On macOS, check that you've installed the correct version (Intel vs. Apple Silicon) [!CAUTION] We've noticed signific…
date published: 2026-07-08T14:30:50.736Z
date modified: 2026-07-30T21:22:55.019Z
language: de
publisher: Awork
author: Awork
article section: Allgemeines

Task Templates
type: Article
description: Task Templates Task templates help you predefine recurring processes and quickly and easily load them into your projects. They include tasks and task lists with all the details you already know from t
article body: Task Templates Task templates help you predefine recurring processes and quickly and easily load them into your projects. They include tasks and task lists with all the details you already know from tasks. [!IMPORTANT] If you modify a template later, it won't affect the tasks and projects where you've already used the template. Key benefits and use cases When work repeats itself, it shouldn't have to start from scratch every time. Standardize recurring processes with predefined task lists and tasks Start projects faster by loading complete templates into projects Bring task details along including familiar fields from tasks Manage task templates You'll find an overview of all your templates under Settings (gear icon in the bottom left of the main menu) Templates . Here you can create new templates or manage existing ones using the action button to edit , duplicate , or delete them. Click on a template to open its details and edit the content. [!IMPORTANT] Changes are applied immediately, so separately saving the entire template is not necessary. Create a new task template 1. Navigate to Settings (gear icon in the bottom left of the main menu) Templates . 2. In the Task Templates section at the bottom, click + Add . 3. Enter a name and description, and choose an icon. 4. Click Save . 5. You'll be taken to the template's detail page. There you can add task lists and tasks to the template. Configuration options for tasks Define dependencies Choose which tasks this task should depend on. The required tasks that need to be completed first will automatically appear in the task details. In the timeline, they're shown as arrow connections. Set relative start and end dates Define using Start after creation and Due after creation how many days the start date and due date should be after the task is created. This is based on when the template is loaded into a project. Use project role instead of user If you choose a project role instead of a specific user, the first user with …
date published: 2026-07-08T14:30:53.757Z
date modified: 2026-07-30T20:50:20.109Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

The Integrations Library
type: Article
description: The Integrations Library Integrate your existing tools to seamlessly fit awork into your workflows. How to open the integrations library 1. Navigate to Settings (gear icon in the bottom left of the ma
article body: The Integrations Library Integrate your existing tools to seamlessly fit awork into your workflows. How to open the integrations library 1. Navigate to Settings (gear icon in the bottom left of the main menu). 2. Select Integrations . 3. View the available and currently used integrations. 4. Open an integration and follow the respective setup instructions. Available Integrations Chat Apps Slack (🔐 from Professional Plan onwards) Microsoft Teams (🔐 from Professional Plan onwards) Agency Software easyJOB (Add on) OS/ (🔐 from Professional Plan onwards) MOCO ( Add on) Invoicing Software sevdesk (🔐 from Professional Plan onwards) helloHQ (🔐 from Professional Plan onwards) Lexware Office (🔐 from Professional Plan onwards) easybill (🔐 from Professional Plan onwards) MOCO (🔐 from Professional Plan onwards) bexio (🔐 from Professional Plan onwards) Xero (🔐 from Professional Plan onwards) Learn more about setup here. Calendar Google Calendar Microsoft Exchange iCloud Calendar HR Management Personio (🔐 from Professional Plan onwards) Leapsome (coming soon) Productivity GoogleSheets (🔐 from Professional Plan onwards) memtime (🔐 from Professional Plan onwards) Shift (🔐 from Professional Plan onwards) sitebrunch (🔐 from Professional Plan onwards) Cloud Storage Google Drive Microsoft OneDrive Learn more here. Social Login Google Microsoft Learn more about setup here. Single Sign On (SSO) 🔐 Available in Enterprise Plan only Auth0 Microsoft Azure AD GSuite/Google IAM okta onelogin Keycloak Learn more about setup here. SCIM 🔐 Available in Enterprise Plan only onelogin okta Microsoft Azure AD SCIM Learn more about setup here. API Connectors Webhooks Zapier Make n8n FAQ Where do I find the integrations library? Go to Settings ( gear icon in the bottom left of the main menu) Integrations to see an overview of available and used integrations. Which chat apps can I connect? awork supports integrations for Slack and Microsoft Teams . Which integrations are tied to a specific plan? Standard …
date published: 2026-07-08T14:30:59.236Z
date modified: 2026-07-30T17:51:12.299Z
language: de
publisher: Awork
author: Awork
article section: Apps, Integrationen & API

Managing Users
type: Article
description: Managing Users Users in awork are always tied to accounts. That's why you can't simply create them. Instead, you need to send invitations via email to unique and existing email addresses. The Users Ov
article body: Managing Users Users in awork are always tied to accounts. That's why you can't simply create them. Instead, you need to send invitations via email to unique and existing email addresses. The Users Overview 1. Navigate to Settings (gear icon in the bottom left of the main menu). 2. Select Users You can use the filter icon to filter by various criteria. Using the action button (three dots) next to a user, you can edit, deactivate, or delete that user. With the additional icons in the top right, you can export users and select which columns you want to see, just like in other lists in awork. Adding/Inviting New Users You can invite new users to your workspace anytime using the + Add button. To invite a new user, you need admin permissions and must have enough licenses in your plan. If you don't, you'll see a notification letting you know. The window will also show you how many more users you can invite. During your free 14 day trial, you can invite as many users as you want. There's a detailed explanation about inviting users and what to watch out for. Learn more about adding or removing user licenses. Deactivating Users You can deactivate or reactivate a user using the action button in each row of the users overview or in the top right of the user details. [!WARNING] When users are deactivated, they remain assigned to existing projects and tasks. To completely remove users from these assignments, you'll need to manually remove them from the projects and tasks they're currently assigned to. Once deactivated users have been removed, they can't be assigned to any projects or tasks anymore. Deleting Users You can also permanently delete users from the action menu. [!CAUTION] Important: Deleting users is permanent and cannot be undone. Deleting users can result in data loss. If you're unsure, you should deactivate users instead of deleting them. When users are deleted, they're automatically removed from all projects and tasks they were assigned to. [!WARNING] Important: D…
date published: 2026-07-08T14:30:55.571Z
date modified: 2026-07-30T17:15:27.605Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Inviting New Users
type: Article
description: Inviting New Users There are 2 ways to open the window for inviting new users to awork: 1. Open Settings (gear icon in the bottom left of the main menu), select Users , and click the + Add button. 2.
article body: Inviting New Users There are 2 ways to open the window for inviting new users to awork: 1. Open Settings (gear icon in the bottom left of the main menu), select Users , and click the + Add button. 2. Open the popup for assigning a user to a task and select Invite by Email there. To invite a new user, you need to have enough users booked in your plan. Learn more about adding or removing users. The window will show you how many more users you can invite. During your free 14 day trial, you can invite as many users as you want. ☝️ Important: Only admins can invite new users, since new licenses need to be booked and permissions assigned depending on your license count. Enter the email address for the user you want to invite in the appropriate field. awork will try to recognize the name from the email address. If awork gets it wrong, just enter the name manually. You also need to select a permission role that the user should have. If teams are active in your awork, you can also select which team the user should belong to here. After the user is invited, you can assign additional teams. You can submit multiple rows and thus send multiple invitations at once. Right after inviting, the new user is available in awork and you can edit them, assign them to projects, and delegate tasks to them. The invited user will receive an email with a link to awork, to accept the invitation, and to set a password. Inviting Many Users at Once Using the Import Users button at the bottom left of the invitation window, you can automatically fill the invitation window with a large number of user invitations by uploading an Excel spreadsheet with email addresses, names, and optionally gender and permission role names. Who can invite new users? Since permission roles can be assigned when inviting new users, only users with the Admin permission role are allowed to invite new users. Do I have to select a role? Yes, a permission role must always be selected, otherwise it won't be clear what the user …
date published: 2026-07-08T14:30:55.677Z
date modified: 2026-07-30T15:59:03.970Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Absences
type: Article
description: Absences Absences (such as vacation, holidays, parental leave, or sick days) reduce your available capacity to zero, or cut it in half for half day absences. Projects and tasks won't be distributed ac
article body: Absences Absences (such as vacation, holidays, parental leave, or sick days) reduce your available capacity to zero, or cut it in half for half day absences. Projects and tasks won't be distributed across these days in the planner's workload calculation, or will be reduced for half day absences. 🔐 Absences (+Workload area) are available starting with the Standard plan. Individual Absences for Users Creating a New Absence You can add new absences for a user by clicking and dragging in the planner's Workload view. ☝️ Important: Make sure you expand the Projects and Tasks view for the specific user so you can register the absence by clicking and dragging in that area. An absence can ideally have a name. To add a name, just type it into the field and confirm it by pressing Enter or clicking the Save button. However, you don't have to enter anything. For absences without a name, the overview will simply show "Absent". ☝️ Tip: You can also choose a name from the suggestions list that appears when you click the text field. Keep in mind that this isn't a learning list, so it won't remember your previous absence names for future entries. If you select only a half day on the first or last day for the start or end date, a half day absence will be created for that day only. This means the capacity will only be halved for that day. For the start date, the second half of the day is marked as absent, and for the end date, the first half of the day is marked as absent. Deleting an Individual Absence for a User When you hover over the absence with your mouse, a cross will appear in the top right corner of the absence that you can click to delete it. Events and Tasks on Absent Days Unlike projects and tasks, where workload can be distributed across different available days, workload for events and tasks scheduled in the calendar will remain on days when absences exist. Absences on the Dashboard There's a dashboard widget for displaying upcoming absences. You can configure it, for exa…
date published: 2026-07-08T14:30:55.125Z
date modified: 2026-07-30T15:57:14.545Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Calendar
type: Article
description: Calendar The calendar shows you your tasks and personal appointments in one shared overview. Scheduled tasks automatically flow into the workload calculation and give you transparency about how busy y
article body: Calendar The calendar shows you your tasks and personal appointments in one shared overview. Scheduled tasks automatically flow into the workload calculation and give you transparency about how busy you are. You can find information about calendar integration here. Scheduling tasks in the calendar On the left side of the screen you'll find the sidebar with your tasks. If it's collapsed, you can expand it with a simple click. You can drag and drop tasks into the calendar to schedule them. In the calendar you can then move, resize, expand, duplicate , or remove tasks. Scheduled tasks that don't have planned effort automatically disappear from the list. Tasks that have planned effort can be dragged into the calendar multiple times until the total hours of planned effort are reached. [!NOTE] Important: If a task is completely scheduled according to its planned effort and scheduled tasks are hidden, the task will disappear from the list. However, it's still possible to overbooking a task, meaning you can schedule it for 3 hours even though the planned effort is only 2 hours. You can see from the small number in the planned effort how many times this task has already been scheduled in the calendar. Converting scheduled tasks into time entries Tasks you've scheduled in the calendar can now be directly converted into time entries. Just click on the three dot menu on the respective task and select Create time . [!NOTE] Note: After time has been logged on a task, it's displayed in purple next to the task. If you hover over the display with your mouse, you'll see how much time you've logged on it. If you click on the purple area, you can edit the time entry information. Creating times and tasks via drag and drop You can create new times or tasks directly in the calendar by simply dragging a section with your mouse and then selecting whether you want to create a time or a task. Viewing time entries and appointments from other users Want to see the time entries and calendar appo…
date published: 2026-07-08T14:30:55.030Z
date modified: 2026-07-30T15:56:12.690Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Permissions Management in awork
type: Article
description: Permissions Management in awork Control who can view and edit what. Learn here how to manage permissions efficiently. Key benefits and use cases Simple role management: Understand who has access to wh
article body: Permissions Management in awork Control who can view and edit what. Learn here how to manage permissions efficiently. Key benefits and use cases Simple role management: Understand who has access to what. Clear structure: General and project roles define specific access rights. Flexibility: Customize permissions to fit your team's needs. [!IMPORTANT] Permissions management in awork is based on two levels: 1. General permission roles (workspace level): Applies to your entire awork workspace. 2. Project roles (project level): Applies only to specific projects where a user is a member. Accessing permissions management 1. Navigate to Settings (gear icon in the bottom left of the main menu). 2. Click on Permissions Management . [!IMPORTANT] Only users with the Admin role can configure these settings. General permission roles Each person in the workspace has a general permission role (e.g., Admin or User) Important: If a user is not a project member, only the rights of the general role apply. Creating a general role 1. In the General Permission Roles section, click on + Role . 2. Give it a name and choose either a blank role or a template. 3. Customize the individual permissions. Pre configured roles Admin: Full access and can manage workspace settings. User: Can work with projects but cannot change central settings. Set menu visibility per role In the details of a permission role, you'll find the Menu Visibility tab, where you can specify which areas of the menu are visible. Important: If the eye icon is disabled, the role lacks the necessary permissions. Assigning general roles At the bottom of the Permissions Management page, you'll find a list of all users where you can assign a role to each person. Note: You cannot remove yourself from the Admin role. Managing project roles Project roles define specific rights at the project level. [!WARNING] Important: Project roles can extend permissions, but cannot restrict them. Restrictions are always controlled through the gener…
date published: 2026-07-08T14:30:49.315Z
date modified: 2026-07-30T15:47:29.853Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Configure Time Tracking Settings
type: Article
description: Configure Time Tracking Settings [!NOTE] 🔐 Available from the Professional Plan onwards. Time tracking settings let you decide whether and for which projects or time periods time entries can be recor
article body: Configure Time Tracking Settings [!NOTE] 🔐 Available from the Professional Plan onwards. Time tracking settings let you decide whether and for which projects or time periods time entries can be recorded and edited. You'll find these settings under Settings (gear icon in the bottom left of the main menu) Workspace Time Tracking . [!WARNING] ☝️ Note: Users in the Admin group are not affected by these settings and can edit, create, or delete time entries at any time. This means corrections can still be made to completed projects without having to override the settings. The one exception is disabling time tracking this setting applies to all admins as well. Disable Time Tracking In the Enterprise Plan , admins have the option to disable time tracking for all users. When this setting is active, no users can record time entries. Prevent Time Tracking on Completed Projects When this setting is active, you can't record time on completed projects, and existing time entries on those projects can't be edited. Prevent Time Tracking in the Future This setting prevents recording time entries for dates further in the future than today. Limit Time Tracking to the Past Here you can restrict both recording and editing of time entries to only a certain number of days in the past. The value is specified in days. 0 days means time entries can only be recorded for today. Time entries from before this period can no longer be edited. If you leave the field empty, time entries can be created and edited freely in the past, as long as they aren't restricted by any of the other settings. ☝️ Note: You can still edit the billing status ( Billed / Billable ) even with this restriction in place, so time entries can be billed after project completion and the corresponding status can be set. 10 Hour Limit for Time Tracking German labor law (ArbZG) requires that a maximum of 10 hours can be worked per day: If you want to limit time tracking in your awork workspace to 10 hours per day to remind your t…
date published: 2026-07-08T14:30:58.658Z
date modified: 2026-07-30T14:42:16.292Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Creating Time Reports
type: Article
description: Creating Time Reports [!NOTE] 🔐 Global time reports are available from the Professional plan onwards. In time reports, you can comprehensively analyze your tracked time. Various filtering, grouping,
article body: Creating Time Reports [!NOTE] 🔐 Global time reports are available from the Professional plan onwards. In time reports, you can comprehensively analyze your tracked time. Various filtering, grouping, and summarization options are available. From here you can create timesheets, generate invoices through external tools, export time entries, or mark them as billed. Overview of Time Reports You'll find the reports in the main menu under Time Reports . The overview page is divided into My Reports and Shared Reports . However, you'll only see the Shared Reports section if there are actually reports shared with you. Under My Reports you'll find all the reports you've created. Under Shared Reports you can find all the reports that other users have shared with you. Using the + Report button in the upper left corner, you can create a new report. To open an existing report, you can simply click on its name. In the overview, you can also search for reports or delete them. Saved reports can be sorted by name or last modified date in ascending or descending order. Creating, Saving, Deleting, Sharing & Duplicating Reports Creating and Saving a Report Once you've created a new report, you can set a name for it at the top and save it. Saved reports can be displayed on your dashboard as widgets. When you create or edit a report and leave the page, you'll be prompted to confirm whether you want to save the report. You don't need to save your report to export it or create invoices. Deleting, Duplicating, and Sharing a Report Using the action button on the right in the respective report row, you can delete the report again, duplicate it, or share it with your team. When you've shared a report with your team, they can view and use your saved report. Of course, the results can vary depending on which data the user is allowed to see according to the rights management. [!WARNING] Note : Shared reports can only be deleted by the person who created the report or by an admin. Using Filters The …
date published: 2026-07-08T14:30:58.561Z
date modified: 2026-07-30T14:39:30.717Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Reminders for Time Tracking
type: Article
description: Reminders for Time Tracking Use the daily and weekly overview In the Times menu, you'll find a visual overview of your times. In the daily view, you can check out individual days and spot any gaps rig
article body: Reminders for Time Tracking Use the daily and weekly overview In the Times menu, you'll find a visual overview of your times. In the daily view, you can check out individual days and spot any gaps right away. In the weekly view, you get an overview of your entire week and can easily check whether you've missed recording anything on certain days. Use time reports, for example as a dashboard widget If you have access to time reports, you can create your own dashboard widget where you can see your recorded times for the current day or from a saved time report. Saved time report Step 1 First, create a time report for your user. Here's how to do that. Step 2 Add a new widget to your dashboard and select the time report you just saved. Here's how you can edit your dashboard. Enable weekly and monthly reports (emails) Use awork's email reports to get an overview of your recorded times at the end of the week or end of the month. In the email, you can see at a glance which days you've recorded times (and how much) and whether any still need to be added. You can enable the reports in your account settings. Learn more about this here.
date published: 2026-07-08T14:30:56.054Z
date modified: 2026-07-30T14:35:14.674Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Connect Trust
type: Article
description: Connect Trust Connect Trust cuts down on the hassle of working together repeatedly. Workspace admins can set external workspaces as trusted partners, so Connect invitations from those workspaces get a
article body: Connect Trust Connect Trust cuts down on the hassle of working together repeatedly. Workspace admins can set external workspaces as trusted partners, so Connect invitations from those workspaces get accepted automatically. No approvals. No delays. Start collaborating right away with people you already trust. Key Benefits and Use Cases Simplified collaboration with partners Skip approval steps for known partners. Faster onboarding for shared projects External team members can get tasks assigned, be booked on projects, and jump right in right away no need to wait for the invitation to be accepted. Less admin work No more repetitive approval work for Connect invitations from known partners. How to Use Connect Trust Workspace admins set up Connect Trust in the workspace settings. Add a Trusted Workspace 1. Head to Settings (gear icon in the bottom left of the main menu) 2. Select Connect 3. In the Trusted Workspaces section, click + Add . 1) Enter the Workspace ID or URL of the partner workspace. 2) Click Save . After you save, a badge shows up to confirm the trust connection. [!NOTE] Important: The receiving workspace always sets the trust. How Connect Trust Works When a trusted workspace sends a Connect invitation to users in your workspace, the invitation gets accepted automatically. Automatic acceptance Invitations from trusted workspaces skip the manual approval process. Control at the workspace level The receiving workspace has to turn on the trust first. [!CAUTION] Security fallback for multi workspace users: If a user belongs to multiple workspaces and the right one can't be figured out for sure, the standard approval process kicks in to make sure users never get connected to the wrong workspace. Permissions and Access Control Workspace admins can add and remove trusted workspaces. Regular team members can't see or change settings for trusted workspaces. Known Limitations and Notes Trust is one way by default . If Workspace A trusts Workspace B, only invitations…
date published: 2026-07-08T14:30:54.533Z
date modified: 2026-07-30T14:34:39.978Z
language: de
publisher: Awork
author: Awork
article section: awork Connect

Converting Guests to External Users
type: Article
description: Converting Guests to External Users [!CAUTION] This article only applies to workspaces that were created before 21.06.2024 and still have active guest licenses. Learn how you can convert guests to ext
article body: Converting Guests to External Users [!CAUTION] This article only applies to workspaces that were created before 21.06.2024 and still have active guest licenses. Learn how you can convert guests to external users so you can collaborate seamlessly on projects. Key Benefits and Use Cases Flexibility: Invite partners, clients, or freelancers to projects without requiring a full user license. Collaboration: Share project access with the same features available in guest licenses. How Does the Conversion Work? 1. Navigate to Settings Rights Management in the left menu. 2. Scroll down to the list of assigned permission roles. 3. Type "guest" in the search bar at the top left to see all guest users. 4. Select a guest you want to convert and click the Connect icon next to that user's permission role. 5. After confirmation, the guest will see a popup in awork the next time they visit your workspace ( Note: You may need to refresh the page). 6. Once they accept the migration, the guest gets their own free awork workspace and access to your shared project. Important Information A person with a full awork license CANNOT be migrated to an external user. Deactivated guests can be migrated to external users. If the migration frees up a full license, you can reduce the number of licenses under Settings Manage Plan . This will be reflected in your next billing cycle.
date published: 2026-07-08T14:30:50.466Z
date modified: 2026-07-30T14:24:21.402Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

awork Connect - Invite Your External Partners
type: Article
description: awork Connect Invite Your External Partners With awork Connect, you bridge the gap between your project team and your external partners by sharing your project simply, directly, and for free with exte
article body: awork Connect Invite Your External Partners With awork Connect, you bridge the gap between your project team and your external partners by sharing your project simply, directly, and for free with external people. Invite them with awork Connect to collaborate on your project and you're good to go whether they're agencies, clients, or freelancers. 🪢 Are you an external partner? Then check out the awork Connect article for external users here. How does awork Connect work? An external user gets access to a project from another workspace. Once the invitation is accepted, the shared project appears directly in the external person's workspace. The prerequisite is that the invited person already has an existing workspace or alternatively sets up a free awork Connect workspace. The invitation contains all the necessary information to ensure a smooth onboarding process. How to invite external people? What invitation options are available? You can invite external people in four ways: 1. Project Home: via the Add or remove team members Invite external user icon 2. Project Home: via the Connect button in the top right 3. Project Home: via the Action button Assign members Invite external user 4. In the project settings under Assigned users + Add Invite external user [!IMPORTANT] ☝️ Note : You cannot add external people during project creation. You need to create the project first. 💡 Tip: If you've already invited an external person to another project, they'll be automatically suggested to you as soon as you type the first letters of their email address. After the invitation What happens next? The external user receives an invitation via email along with information about further usage. After accepting the invitation, the person appears in the project settings under "Assigned users". There you can assign a project specific permission role or change it later. You can invite as many external people as you want to a project. Once they accept the invitation, they'll be visible in the …
date published: 2026-07-08T14:30:54.350Z
date modified: 2026-07-30T14:17:43.669Z
language: de
publisher: Awork
author: Awork
article section: awork Connect

Creating a New Task
type: Article
description: Creating a New Task Tasks are the heart of work organization in awork. You can write detailed briefs in them, collaborate with your team, track time, and make progress transparent. To find out what ta
article body: Creating a New Task Tasks are the heart of work organization in awork. You can write detailed briefs in them, collaborate with your team, track time, and make progress transparent. To find out what tasks can do and what each field means, check out the article on task details. How to create a task You can create tasks in several places: using the quick action button + in the floating action bar at the bottom of your screen: add Task using the shortcut in a Project: tasks, board, or timeline view by forwarding emails Create a task using the Quick Creator 1. You can access the pop up for creating new tasks in several ways in awork (for example, using the quick action button or the shortcut ). 2. Enter the title of the task in the text field. 3. Click on Add details to include additional information. 4. Save by pressing or click on Save . [!NOTE] After saving, the window stays open so you can create the next task right away. To close the pop up, click on the Close icon in the top right, press , or click outside the Quick Creator. Clicking outside only works if you haven't entered any text or additional details yet. When a task is created successfully, a confirmation message appears in the top right of the window. If you click on it, you'll go directly to the task. [!IMPORTANT] Tip: If you open the Quick Creator to create a task within a project, that project is already pre selected. Add details using slash commands You can add details without using your mouse. 1. Type in the task field to start the slash commands. 2. Type or select the command you want to execute. [!IMPORTANT] A list of available commands appears as soon as you type while the pop up is open. Create a task in a project Click on the + Task button: it's located in the top left of the Tasks, Board, or Timeline tab in a project. Or click on Add task at the beginning of a task list. Alternatively, move your mouse between two tasks to the desired position and click on the + Task or + Subtask button. Create tas…
date published: 2026-07-08T14:30:53.202Z
date modified: 2026-07-30T14:12:28.835Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Private Tasks vs. Project Tasks
type: Article
description: Private Tasks vs. Project Tasks Private tasks are designed for your personal work routine. Project tasks belong to a project and are visible to everyone who has permission to see the project's tasks.
article body: Private Tasks vs. Project Tasks Private tasks are designed for your personal work routine. Project tasks belong to a project and are visible to everyone who has permission to see the project's tasks. Main benefits and use cases Here's how this distinction helps you in your everyday work: What's private stays private – Private tasks can only be seen by you Controlled handoff – You can pass a private task to someone else by assigning it to them Project work for all with access – Project tasks are visible to all users who have permission to see the project's tasks How to use private tasks and project tasks Creating a private task 1. Create a task using the quick action button + in the floating action bar at the bottom of your screen or with the shortcut T 2. Don't select a project 3. Save the task – it will automatically be a private task Finding and organizing private tasks To view and organize your private tasks, navigate to the views section. Your private tasks will appear in the standard views Private Tasks and My Tasks . If you group by project in the My Tasks view, each private task will get its own list. Creating a project task (or converting a private task) Create a task with a project by selecting a project when you create it Or assign a project to an existing private task. The task will move into the project and become a project task. [!CAUTION] Important: Once a task is linked to a project, all users who have permission to see that project's tasks will be able to see this task too. Limitations and notes No multiple assignments – Other users don't have access to your private tasks, so multiple assignments aren't possible No task lists – Private tasks can't be added to custom task lists Limited status options – You can't change existing statuses or create custom statuses for private tasks Task status language not customizable – Task statuses are displayed in the language you selected when creating your workspace FAQ Who can see my private tasks? Private tasks …
date published: 2026-07-08T14:30:53.293Z
date modified: 2026-07-29T20:47:55.598Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Subtasks in awork
type: Article
description: Subtasks in awork Here's how you can use subtasks in awork to better organize and manage your projects. Key Benefits and Use Cases Improve clarity: Subtasks bring structure to larger projects. Easy ed
article body: Subtasks in awork Here's how you can use subtasks in awork to better organize and manage your projects. Key Benefits and Use Cases Improve clarity: Subtasks bring structure to larger projects. Easy editing: You can easily convert tasks into subtasks or rearrange them. Flexibility: Subtasks can be adjusted without affecting the parent task. Creating Subtasks You can convert tasks in awork into subtasks: 1. Use Drag & Drop: You can convert tasks in awork into subtasks. Drag an existing task under another one to nest it as a subtask. 2. Create new subtasks: Click + Subtask below a task to open an input field. 3. Assign a parent task: When creating new tasks, select Add details Attach as subtask to choose a parent task under which the new task should be placed. Changing the Order Drag & Drop: Change the order and levels by simply dragging tasks. Convert a Checklist into Subtasks If your task has a checklist and you want to convert it into actual tasks, click the action button next to the checklist and select Convert to tasks . Progress and Time Tracked A task with subtasks displays the total time tracked and progress in both the detail and list view, including the subtasks. Subtasks in Board and Timeline Board view: Only the top level tasks are displayed. Click expand/collapse to see the subtasks. Timeline: Here you can plan both parent and subtasks and set dependencies. Subtasks are clearly recognizable by an icon and the name of the parent task. Subtasks in Task Filters When you create a task filter, it's possible that both subtasks and parent tasks match your criteria. Parent tasks are displayed if they match the filter, while subtasks appear at the top level if their parent task is not shown. FAQ How can I create subtasks? You can create subtasks via drag and drop by dragging a task, or by creating a new subtask in the task list. What happens when I move a parent task? When you select a parent task, the subtasks automatically come along. You can reassign or move an …
date published: 2026-07-08T14:30:53.385Z
date modified: 2026-07-29T20:07:30.741Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

All Task Details
type: Article
description: All Task Details In the task details, you can see the task along with information and progress, and you can edit it directly. Main Functions The task details are your control center for everything rel
article body: All Task Details In the task details, you can see the task along with information and progress, and you can edit it directly. Main Functions The task details are your control center for everything related to a task: Check and change info quickly name, description, status, dates, tags and more Bundle collaboration comments, @mentions, files and activity log all in one place Planning & analysis planned effort, logged time, remaining effort and calendar scheduling Control notifications via the bell icon and the list of followers Task Name and Description The task name is the title of the task. The description lets you write detailed briefings, for example. The toolbar of the text editor supports the following formatting: Text sizes : Header, Title, Subtitle, Text Text styles : Bold, Italic, Strikethrough, Underlined Code : Display with corresponding font Links : Insert hyperlinks Quote : Insert quotes Lists : Numbered and unnumbered lists, checklists Section divider : Aesthetic separation of content Files : Attach files The toolbar appears when your cursor is on an empty line (click the + button ) or when you select text. [!IMPORTANT] Select text in a task and ask AI to: Request translations Create summaries Suggest next steps Generate subtasks Task Status Each task has a current status . You can change it via the round status icon. [!NOTE] For private tasks there's a standard set of five statuses. These cannot be edited. For project tasks , statuses can be defined individually for each project. They are also the columns in the Kanban board of the project. Color Meaning of Task Statuses Gray / Blue (To Do) : Tasks that are not actively being worked on yet. Yellow (In Progress) : Tasks that are actively being worked on. Purple (In Review) : Tasks in a feedback or review loop. Red (Blocked) : Tasks that are currently not being worked on or are postponed. Green (Done) : Tasks that are completed. Project and Task Lists [!IMPORTANT] A task in a project is a project task , w…
date published: 2026-07-08T14:30:53.480Z
date modified: 2026-07-29T20:03:14.854Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Integrating Your Calendar
type: Article
description: Integrating Your Calendar With the calendar integration, you can display your appointments in Times, Calendar, and Planner in awork. Additionally, your appointments are included in the workload calcul
article body: Integrating Your Calendar With the calendar integration, you can display your appointments in Times, Calendar, and Planner in awork. Additionally, your appointments are included in the workload calculation, or you can automatically sync tasks from awork to your calendar. Your appointments are not stored in awork and visibility can be configured through settings. Which calendar providers does awork support? awork supports the following calendar services: Google Workspace Microsoft (Outlook & Exchange) Apple iCloud You can connect as many of your own calendars as you like from the same or different providers. [!WARNING] Please note: Only cloud based Microsoft Exchange Server can be linked. awork does not support self hosted local Exchange servers. Linking Your Calendar Google & Microsoft 1. Start the integration in awork via: the Calendar icon in Times, Calendar, or Planner or the Integration library under Settings Integrations. 2. You'll be redirected to the provider's login page. 3. Sign in and authorize awork to access your calendar. 4. Select the calendar groups in awork that you want to display. Your appointments now appear in awork. You can identify the respective provider by the icons. Apple iCloud 1. Enter your Apple ID in the awork popup. 2. Go to appleid.apple.com and follow the instructions in the awork popup. 3. Navigate to the Security App Specific Passwords section and generate an app password. 4. Confirm in awork that you've completed the steps. 5. Enter the password in awork. Your appointments now appear in awork. You can identify the respective provider by the icons. Calendar Settings You can edit the settings in the same place where you started the integration. Select Calendars Choose which calendars you want to display. Visibility for Other Users Use the Share Calendar & Use for Workload button to decide whether your calendar events are visible to others in awork. Use the Share Event Names (Non Private Only) button to specify that event names are vi…
date published: 2026-07-08T14:30:55.391Z
date modified: 2026-07-29T15:39:51.674Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Working on Multiple Tasks at Once
type: Article
description: Working on Multiple Tasks at Once Use the multiple selection feature in task filters and in the list or table view of project tasks to perform certain actions on multiple tasks at the same time. Main
article body: Working on Multiple Tasks at Once Use the multiple selection feature in task filters and in the list or table view of project tasks to perform certain actions on multiple tasks at the same time. Main Benefits and Use Cases Multiple selection is ideal when you don't want to click through repetitive changes one by one. Clean up faster by updating status, due date, or priority for many tasks at once Assign consistently by setting or removing users for multiple tasks Reorganize strategically by moving tasks to other projects or task lists How to Work on Multiple Tasks at Once Select Tasks 1. Open a view or the Tasks tab of a project. 2. Select individual tasks or entire lists using the checkboxes on the left side. Apply an Action to Your Selection 1. At the bottom of your screen, you'll find a floating action bar showing how many tasks are selected (click the X to clear your selection ) 2. Click the action button in the bar (the three horizontal dots) 3. Choose the action you want and apply it to all selected tasks. [!NOTE] Multiple selection is not available on the Dashboard (Home) or in the Board or Timeline view. Available Actions These actions are available when using multiple selection: Add tags : Add one or more tags to all selected tasks. Duplicate tasks : Duplicate the selected tasks. Change task list : Move all selected tasks to a different list. To keep the tasks in the current list as well, optionally uncheck Remove from current lists . Change project : Change the project for all selected tasks. A new task status must be selected since task statuses can vary in the new project. Optionally, you can choose a list to move the tasks to. Change due date : Change the due date for all selected tasks or remove it. Move : Move the start and end dates of the selected tasks or lists. Set priority : Change the priority for all selected tasks. Change status : Change the status of the selected tasks. Set or remove assignee : Change the assignee for all selected tasks or re…
date published: 2026-07-08T14:30:53.579Z
date modified: 2026-07-27T21:03:28.013Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Setting a Task as Recurring
type: Article
description: Setting a Task as Recurring Learn how to create and manage recurring tasks to make your work day more efficient. [!IMPORTANT] Recurring tasks are copies of the original task and are only created when
article body: Setting a Task as Recurring Learn how to create and manage recurring tasks to make your work day more efficient. [!IMPORTANT] Recurring tasks are copies of the original task and are only created when the configured recurrence rule is triggered. Key Benefits and Use Cases Recurring tasks are especially useful when you need to do the same thing over and over again: Less manual setup through automatic creation of new tasks More reliability for regular to dos in your daily workflow Clear planning through timeline preview and workload consideration How Recurring Tasks Work When a task is set as recurring, it gets copied from the original task when the rule is triggered and assigned a new due date . [!WARNING] Each copied instance is independent: it can be edited, deleted, and moved separately. Through the recurrence rule settings, you can edit the original task at any time, for example if you want to adjust the name of tasks that will be created in the future. These values are copied from the original task: Name Description Subtasks Files Watchers Assignees List membership (for project tasks only) Tags Activity Priority Planned effort Everything else (like comments or logged time) is not carried over. [!WARNING] Note: Users added to a recurring task later won't be automatically assigned to future recurring tasks. Only assignees from the original task will be assigned repeatedly. The same applies to other settings (like budget adjustments). Making a Task Recurring There are 2 ways to make a task recurring: Click the circular arrow icon in the task detail view Or click the action button in the task detail view and select the option Make task recurring [!IMPORTANT] Recurring tasks are marked with an activated circular arrow icon in task lists and task details. Recurrence Rule Settings Setting up the recurrence rule happens in several steps: Interval: Decide how often the task should be copied (days, weeks, months, years). Start date: Choose when the rule should take effect …
date published: 2026-07-08T14:30:53.667Z
date modified: 2026-07-27T20:21:50.038Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Custom Fields
type: Article
description: Custom Fields Custom Fields are user defined fields in awork where you can store individual information for projects and tasks. They give your team the flexibility to adapt projects and project tasks
article body: Custom Fields Custom Fields are user defined fields in awork where you can store individual information for projects and tasks. They give your team the flexibility to adapt projects and project tasks clearly to your processes. Key benefits and use cases This makes projects not more complicated, but clearer: Capture individual information centrally for projects and tasks Create a unified structure in your team through workspace wide defined fields Get better overview in task lists through columns for custom fields Improve filtering by using custom fields as criteria in task filters How to create custom fields Custom fields are created, edited, and deleted in Settings (gear icon in the bottom left of the main menu) under Custom Fields . [!WARNING] Important: You need permissions for Project Settings (General Permission Role) to manage custom fields in Settings. 1. Navigate to Settings and select Custom Fields 2. Click + Add under Custom Fields for Projects or Custom Fields for Tasks 3. Enter a Name and choose a Field Type 4. Save the field [!IMPORTANT] After creating them, custom fields for projects are available in every project under Home in the details and can be used. [!WARNING] Custom fields for tasks are created at the workspace level, activated at the project level , and then used in tasks. These field types are available: Text for text input Number for numeric values Date optionally with time Selection optionally with color Link for URLs Checkbox to enable/disable User to select a user in the workspace (including external users) Customer to select a customer [!CAUTION] Important: Field types cannot be changed afterwards. Activate custom fields for tasks in a project In Settings in the main menu Custom Fields : 1. Click the Action button of a field Activate in Projects 2. Select as many projects as you want and confirm with Select In Settings of a project : 1. Click + Add in the Custom Fields for Tasks section 2. Assign the available fields to the project and c…
date published: 2026-07-08T14:30:54.063Z
date modified: 2026-07-27T17:46:05.507Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Filter
type: Article
description: Filter Create simple filters in seconds or build more complex logic when you need to. Key Benefits and Use Cases Filters help you focus on what matters by narrowing down lists based on specific criter
article body: Filter Create simple filters in seconds or build more complex logic when you need to. Key Benefits and Use Cases Filters help you focus on what matters by narrowing down lists based on specific criteria. Quickly find the right tasks by showing only tasks that are due this week. Find specific tasks across all projects for a particular client. Filter by many criteria like users, teams, and custom fields. Combine conditions to get very specific results. Applying Filters [!IMPORTANT] You can filter in various places in awork, including task filters (saved as Views ) and overview pages for projects, clients, and users . Task Filters in Views Task filters are saved as Views and accessible via Views in the sidebar menu. In the sidebar, you can create new task filters, search for them, organize them, and share them with other users or your entire workspace (with view or edit permissions). Default Filters The first section in the Views sidebar contains your default filters ( New Tasks , My Tasks , Private Tasks ). [!WARNING] Default filters cannot be edited or deleted , but you can collapse the entire section to hide it. New Tasks: Shows all tasks assigned to you in the last 7 days that aren't complete. My Tasks: Shows all tasks assigned to your user. Tasks from projects with the status "Not Started", "Blocked", or "Done" are excluded. Private Tasks: Shows all your private tasks. How to Create a Task Filter (View) Create a task filter from the Views sidebar. It starts as an empty draft that you fill with Quick Filters or the Advanced Filter modal. Creating a New Draft View 1. Navigate to Views in the sidebar menu 2. Click the + button in the Filter section in the Views sidebar 3. Add criteria using Quick Filters or Advanced 1) Click Save in the filter bar at the top right and select Save as New 2) Give the task filter a name and press ENTER or click outside the popup [!CAUTION] The Unsaved Changes indicator with an orange dot shows you that a filter hasn't been saved yet or …
date published: 2026-07-08T14:30:54.168Z
date modified: 2026-07-27T15:13:12.054Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Views
type: Article
description: Views Views is a dedicated space for your saved task filters. Create views with filters, save them, and open them anytime exactly as you left them. A sidebar keeps everything organized with sections,
article body: Views Views is a dedicated space for your saved task filters. Create views with filters, save them, and open them anytime exactly as you left them. A sidebar keeps everything organized with sections, search, favorites, and archive. Key benefits and use cases Everything in one place Access standard views and all your saved views bundled in one location Always start the same way Your views open every time with the same filters and settings Stay on the same page together Share views with your team so everyone works with the same information Save time and get started right away Skip repetitive filtering and jump straight into work Stay organized effortlessly Keep on top of things by sorting, favoriting, and structuring views in your sidebar Opening views Navigate to views from the main menu Click on Views in the left sidebar. You'll find this menu item at the top of the sidebar, right below Times . If the sidebar is hidden, click the Views button to expand it. Using standard views Every user automatically gets these views: New Tasks My Tasks Private Tasks Favorited views You can save a view as a favorite using the star icon in the top right. When a view (task filter) is marked as a Favorite , it appears in the Favorites section of your Views sidebar. Creating and saving a new filter view 1. Click the + button in the Filter section of your sidebar to create a new view. 2. Set your filters (projects, users, status, due dates, custom fields, etc.) 3. Click Save Sharing a view 1. Open a saved view 2. Click Share 3. Choose users, teams, or your entire workspace 4. Set permissions (Read or Edit) [!IMPORTANT] Tip: Share views with edit permissions if you want to work on them together, or read only to keep everyone on the same page without making changes. Finding views shared with you Under Shared with me you can see all filters that were shared with you, your team, or your workspace. Archiving a view You can archive any view personal or shared to remove it from your sidebar wi…
date published: 2026-07-08T14:30:54.262Z
date modified: 2026-07-22T20:34:46.696Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Tasks in Projects
type: Article
description: Tasks in Projects Project tasks are your control center for daily work in your project: Plan work in the Tasks tab of your project Monitor progress and keep track of what's being done Collaborate with
article body: Tasks in Projects Project tasks are your control center for daily work in your project: Plan work in the Tasks tab of your project Monitor progress and keep track of what's being done Collaborate with other users directly on tasks Easily switch views between Tasks , Board , and Timeline How to use tasks in projects Switch views (Tasks, Board, Timeline) 1. Open your project. 2. Choose how to display tasks: Switch to Tasks , Board , or Timeline as needed. [!IMPORTANT] The tasks remain the same in every view, and awork remembers which view you last used for each project. For details on each view, check out these articles: Tasks in Lists Tasks in the Kanban Board Project Planning in the Timeline [!WARNING] There's no task filter available for project tasks. Instead, you can use the search function to filter tasks by user or tags, for example. Open and edit task details In the task details, you add the information your task needs. 1. Click on the task name 2. Edit or add details like description, due date, or assignee Learn more here: All task details. Edit multiple tasks at once If you want to edit several tasks at once, check this out: Edit multiple tasks at once. Reset view You can reset the view to its default settings. This resets the sorting, grouping, and column selection to their original values. 1. Click on the action menu in the top right 2. Select Reset to default The view will then show the default sorting, default grouping, and default columns again. FAQ What views are available for tasks in a project? You can switch between Tasks , Board , and Timeline . Do tasks change when I switch views? No. The tasks stay the same in every view. awork also remembers which view you last used for each project. Are there filter options directly in project tasks? No. However, you can use the search function in your project to search by user or tags, for example, to filter tasks. How do I open the details of a task? Click on the task name. In the details, you can set things …
date published: 2026-07-08T14:30:51.817Z
date modified: 2026-07-22T19:53:48.703Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

MOCO Integration for Transferring Projects, Time Tracking, and Absences
type: Article
description: MOCO Integration for Transferring Projects, Time Tracking, and Absences 💡 This interface is a paid add on. If you'd like to use our MOCO integration, just reach out to us at sales@awork.com. We'd lov
article body: MOCO Integration for Transferring Projects, Time Tracking, and Absences 💡 This interface is a paid add on. If you'd like to use our MOCO integration, just reach out to us at sales@awork.com. We'd love to hear from you! MOCO is agency software that lets you handle your accounting and many other helpful features without stress and paperwork. We offer several integrations for MOCO: 1. Free MOCO integration for invoices 2. Paid MOCO integration for transferring projects and time tracking 3. Free MOCO browser extension for Chrome and Firefox to log time directly in MOCO while you're working in awork General Information The MOCO integration is a paid add on module that enables seamless transfer of projects, time entries, and absences between awork and MOCO . This keeps all relevant data centrally available and supports your workflow efficiently. In this article, you'll learn how to set up the integration and what features it offers. What features does the integration offer? Projects Synchronize new projects from MOCO to awork Use project templates from awork Transfer existing projects from awork to MOCO Time Tracking Automatic transfer of all time entries, no manual follow up needed Option to start the transfer from a specific point in time Ability to distinguish between billable and non billable time Absences Only new or changed absences are synchronized from MOCO to awork No synchronization in the other direction (awork to MOCO) How does the integration work technically? 1. Project Creation: The project is created in MOCO and tagged with "Sync to awork" . The interface automatically creates the project in awork. The following data is transferred: Project number Project name Start and end date Client (is created or selected and assigned to the project) Project manager and project members are synchronized to awork by default. 2. Tasks from Service Items: For each service item from the MOCO project, a task is created in the "MOCO" list in awork. 3. Time Tracking: A time en…
date published: 2026-07-08T14:31:00.663Z
date modified: 2026-07-22T08:29:46.972Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Abrechnung & Agentursoftware

Exporting Tasks
type: Article
description: Exporting Tasks Here's how you export tasks from awork: as an Excel file (.xlsx) for further processing or the Timeline as an image ( png or svg ). [!IMPORTANT] After a successful export, you'll recei
article body: Exporting Tasks Here's how you export tasks from awork: as an Excel file (.xlsx) for further processing or the Timeline as an image ( png or svg ). [!IMPORTANT] After a successful export, you'll receive a notification in awork with a link to download your file. Main benefits and use cases Exports are handy when you want to use tasks outside of awork: Process tasks further Download tasks from a project or task filter as .xlsx Share your timeline Export the timeline as an image and send it to clients or include it in presentations, for example How to export tasks as an Excel file In a project, you can export tasks in list view , table view , or board view . 1. Open the project and switch to the view you want ( Tasks , Board , or Timeline ). 2. Click the action button in the top right below the header. 3. Select Export tasks . Exporting a view 1. Open Views in the main menu 2. Choose a standard view or a filter you've created. 3. Click the action button in the top right below the header. 4. Select Export . Exporting the Timeline as an image You can export and download the entire timeline in png or svg format . 1. Open the Timeline in your project. 2. Click the action button in the top right below the header. 3. Select Export as SVG or Export as PNG . [!IMPORTANT] The export includes all displayed tasks as well as the entire time range of those tasks plus one week at the start and end. Your complete view settings are preserved (for example, zoom level, language, dark mode). FAQ Which tasks can I export? You can download all tasks from a project or task filter in Excel format ( .xlsx ). Where do I find the download link after exporting? After a successful export, you'll get a notification in awork with a link to download your file. What formats can I use to export the Timeline as an image? You can export the entire timeline as png or svg . What's included in the Timeline image export? The export includes all displayed tasks as well as the entire time range of those tasks…
date published: 2026-07-08T14:30:53.867Z
date modified: 2026-07-20T18:20:48.191Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

Integrating Invoicing Tools
type: Article
description: Integrating Invoicing Tools By integrating an invoicing tool, you can transfer time entries recorded in awork directly to invoices in the integrated tool. In this article, you'll learn how it works. [
article body: Integrating Invoicing Tools By integrating an invoicing tool, you can transfer time entries recorded in awork directly to invoices in the integrated tool. In this article, you'll learn how it works. [!WARNING] 🔐 Available from the Professional Plan onwards. awork supports the following integrations: sevDesk Lexware Office HQ Easybill MOCO bexio Xero Setting up a new integration To set up a new integration, go to Settings (gear icon in the bottom left of the main menu) Integrations in awork. Open the integration library and select the appropriate tool in the Invoicing Tools section. You can also start setting up the integration directly from the time reports if no invoicing tool is integrated yet. Simply click on the dollar icon in the top right and select Generate Invoice . sevDesk awork users get 60% off for the first 12 months with sevdesk click here to redeem it. A window will open where you need to enter the API Key from sevDesk . After you've copied the API Key into the field, click Save and the integration is set up. You can find the API Token in sevDesk under Extensions / Integrations . From there, you can copy it and paste it into awork. Here you'll learn how to bill time from awork using the Sevdesk integration (create invoices). Lexware Office When you start the Lexware Office integration from awork, you'll be redirected to Lexware Office and need to log in with your Lexware username and password. You'll then be directed back to awork and can use the integration right away. The integration remains valid until the authorization is removed or blocked in Lexware Office. Here you'll learn how to bill time from awork using the Lexware Office integration (create invoices). HQ A window will open where you need to enter the API Key from HQ . After you've copied the API Key into the field, click Save and the integration is set up. You can find the API Token in HQ under Admin API Clients . From there, you can copy it and paste it into awork. Here you'll learn how to…
date published: 2026-07-08T14:30:59.505Z
date modified: 2026-07-17T09:29:22.793Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Abrechnung & Agentursoftware

awork AI - Your Smart Project Assistant (Beta)
type: Article
description: awork AI Your Smart Project Assistant (Beta) awork AI is an integrated project assistant controlled through natural language (prompts). It delivers context aware support for projects, tasks, time trac
article body: awork AI Your Smart Project Assistant (Beta) awork AI is an integrated project assistant controlled through natural language (prompts). It delivers context aware support for projects, tasks, time tracking, docs and more , so you can get answers, take action, and create content without leaving your workflow. You can use awork AI wherever you see the awork AI button in the floating toolbar, in project view, or via keyboard shortcut. The assistant understands what you have open and gives you relevant, tailored answers. Key benefits and use cases Get your work done faster and smarter: Answer questions with context like about your current project or a specific task. Execute actions directly such as creating or editing projects and tasks. Generate summaries and content for projects, status updates, reports, or docs. View, edit, and summarize time entries without clicking through menus. Display info about people and workload with simple prompts. Search awork documentation and help articles directly within AI. Brainstorm, plan, and refine ideas with built in creativity and text features. How to use awork AI Open the assistant Click the awork AI button in the floating menu at the bottom center. Or use keyboard shortcuts : Mac: Windows: Or click awork AI in the project task overview (top right) to work directly with project content. To close, press Esc or click Close in the top right. Choose a display mode Popup mode Appears over the floating toolbar. Enter prompts at the top, get answers below. Collapse or expand as needed. Sidebar mode Opens on the right across the full height. Can be pinned so the assistant stays open alongside your workflow. Manage conversations 1. Enter your prompt awork AI responds in the same thread. 2. Use History (at the top) to reopen or continue earlier conversations. 3. Click New (start a new conversation) or use the shortcut to start fresh. Working with context awork AI understands the context of your screen . Phrases like "current project" or "t…
date published: 2026-07-08T14:30:58.937Z
date modified: 2026-07-16T18:35:04.146Z
language: de
publisher: Awork
author: Awork
article section: awork AI

Creating Tasks from Emails
type: Article
description: Creating Tasks from Emails You can convert emails into tasks by forwarding them to a unique email address . These addresses exist for both projects and individual users . Main Benefits and Use Cases T
article body: Creating Tasks from Emails You can convert emails into tasks by forwarding them to a unique email address . These addresses exist for both projects and individual users . Main Benefits and Use Cases This helps you organize processes efficiently, for example: Invoice approvals by forwarding invoices to a central project Handling customer inquiries for things like regular social media posts Processing applicants in a structured way Collecting feedback and bugs for software products How Email Based Task Creation Works Creating a Task in a Project via Email 1. Open your desired project and go to Settings . 2. In the Create Tasks via Email section, copy the email address for this project . 3. Select the task list where emails should be converted into tasks . 4. Forward the email to this address. Creating a Private Task via Email 1. Open your Account Settings . 2. In the Create Tasks via Email section, copy the email address for your private tasks . 3. Forward the desired email to this address. Information Extracted from the Email The following information is transferred from the email to the task: <table style="min width: 50px;" <colgroup <col style="min width: 25px;" <col style="min width: 25px;" </colgroup <tbody <tr <td colspan="1" rowspan="1" <p <strong Email</strong </p </td <td colspan="1" rowspan="1" <p <strong awork</strong </p </td </tr <tr <td colspan="1" rowspan="1" <p Recipient</p </td <td colspan="1" rowspan="1" <p Assignee</p </td </tr <tr <td colspan="1" rowspan="1" <p Subject</p </td <td colspan="1" rowspan="1" <p Task name</p </td </tr <tr <td colspan="1" rowspan="1" <p Tag in tag format in subject</p </td <td colspan="1" rowspan="1" <p Task tag</p </td </tr <tr <td colspan="1" rowspan="1" <p Email content</p </td <td colspan="1" rowspan="1" <p Task description</p </td </tr <tr <td colspan="1" rowspan="1" <p Attachments</p </td <td colspan="1" rowspan="1" <p Task attachments<br (up to 30 MB per email)</p </td </tr <tr <td colspan="1" rowspan="1" <p CC re…
date published: 2026-07-08T14:30:53.967Z
date modified: 2026-07-14T17:16:52.843Z
language: de
publisher: Awork
author: Awork
article section: Aufgaben

sitebrunch Integration
type: Article
description: sitebrunch Integration sitebrunch combines Accessibility Center and UX Center in one platform. Thanks to the browser extension, you can apply all features directly on your website. Key benefits and us
article body: sitebrunch Integration sitebrunch combines Accessibility Center and UX Center in one platform. Thanks to the browser extension, you can apply all features directly on your website. Key benefits and use cases Holistic: Combines Accessibility Center & UX Center in one tool from compliance to performance Legally compliant & inclusive: continuous automated WCAG checks (including monitoring) & manual review catalogs according to WCAG 2.2 AA (EN 301 549) Analytics and dashboards: Individually configurable interface, comments and task distribution via browser extension Live click heatmaps to visualize user activity User flows: Display of the three most common user paths Marketing tracking: UTM campaign tracking for measuring marketing success Direct comment function for elements including integration with all common project management tools such as "awork" How sitebrunch integration works 1. Create an account: Create a sitebrunch account via the sitebrunch website or the awork integration library. [!IMPORTANT] With the promo code AWORK you get 50% off for the first 3 months. 1. Create your first project: Click the gray plus icon and enter the URL of the website you want to analyze. 2. Activate awork integration: Open the project menu in sitebrunch and click integrate awork . Sign in to awork, select a workspace if needed and agree to the privacy policy. Activate the integration in the pop up in sitebrunch. Select a default project and set the status and type of work. 3. Install Chrome extension: Download the sitebrunch Chrome extension from the Chrome Web Store. 👉🏼 <u Go directly to the store</u 1) Create comments & sync tasks: Open the website stored in sitebrunch and activate the extension. Click the comment icon and create your comment. Select that this comment should be created as a ticket in awork. After saving, the comment will automatically be created as a task in the predefined awork project. 2) Unlock advanced features: To use all of sitebrunch's analysis function…
date published: 2026-07-08T14:31:04.522Z
date modified: 2026-07-14T13:57:08.621Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

easyJOB Integration with awork
type: Article
description: easyJOB Integration with awork easyJOB is a versatile ERP solution for agencies and service providers in project business. From estimation through project management to billing and controlling easyJOB
article body: easyJOB Integration with awork easyJOB is a versatile ERP solution for agencies and service providers in project business. From estimation through project management to billing and controlling easyJOB bundles your data, delivers reports, and can be integrated via interfaces like a RESTful API. With the easyJOB integration , you synchronize the management of your projects and tasks between easyJOB and awork. Mark in easyJOB what should go to awork, and the systems automatically exchange the relevant data. Main benefits and use cases If you use easyJOB for project planning and awork for task management and time tracking, the integration connects both tools seamlessly. Less manual work through automatic synchronization Clear project overview through consistent data in both systems Project structure and tasks in sync (e.g., service items → tasks) Times automatically sent back to easyJOB for billing and project monitoring How to use the easyJOB integration with awork The integration follows a clear workflow: you mark in easyJOB what should be synchronized. In awork, this creates a project including tasks, and recorded times flow back. Synchronizing jobs from easyJOB to awork 1. Mark a job in easyJOB using the custom field "Sync to awork". This automatically synchronizes the job with awork. 2. Check the automatically created project in awork. Important data is transferred: Job number and name from easyJOB → Project name in awork Customer/Product from easyJOB → Customer field in awork Start and end date of the job from easyJOB → Start and end date in awork Service items from easyJOB → Tasks in awork 3. Each service item in easyJOB is created as a task in awork. Continue working with the tasks in awork (e.g., break down tasks or add additional subtasks) Recording times in awork and syncing back to easyJOB 1. Record times in awork on the tasks 2. The recorded times are automatically synchronized to easyJOB 3. In easyJOB, the times are transferred to the respective service it…
date published: 2026-07-08T14:31:00.574Z
date modified: 2026-07-14T13:32:56.464Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Abrechnung & Agentursoftware

Raycast Integration
type: Article
description: Raycast Integration <u Raycast</u is a versatile launcher for macOS that lets you quickly access important features of your favorite tools with just a keyboard shortcut. Key Benefits and Use Cases Con
article body: Raycast Integration <u Raycast</u is a versatile launcher for macOS that lets you quickly access important features of your favorite tools with just a keyboard shortcut. Key Benefits and Use Cases Control awork via Raycast and save time Log time directly in Raycast for projects or tasks Automate recurring workflows with custom commands Raycast also supports many other tools like Slack, Notion, and Spotify, and offers helpful features like clipboard history, window management, and the ability to create your own scripts. How the Raycast Integration for awork Works To set up the integration, follow these steps: 1. Add an API Client in awork: Go to Settings (gear icon in the bottom left of the main menu) Integrations API Clients [!NOTE] Note: Admin rights required. 1. Create a new API Client: Fill in the following information: Name: awork Integration for Raycast Client ID: Your choice, e.g. raycast YourCompanyName extension Redirect URI: 2. Save your Client Secret: A Client Secret will be generated. Save it securely. 3. Install the Raycast extension: Download the awork extension from the Raycast Store. 4. Enter your credentials: Enter your Client ID and Client Secret. 5. Complete the login: Log in on the awork page that appears. After logging in, you'll be automatically redirected back to Raycast. The integration is now active. Useful awork Commands in Raycast Projects Find projects: Filter by project or client name Open in browser: Press ⏎ Copy to clipboard: Press ⌘⏎ Copy project email address: Press ⌃E Log time: Press ⌃⌘⏎ Show tasks: Press ⌃Space Tasks Search tasks: Optionally filter by project Open in browser: Press ⏎ Copy to clipboard: Press ⌘⏎ Copy task ID: Press ⌃I Log time: Press ⌃⌘⏎ Log Time Log work hours directly in Raycast for either a project or a task Confirm: Press ⌘⏎ to complete your entry FAQ What is Raycast? Raycast is a versatile launcher for macOS that lets you quickly access features of your tools with a keyboard shortcut. What can I do with the Rayc…
date published: 2026-07-08T14:31:08.591Z
date modified: 2026-07-14T13:10:25.921Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

MOCO Browser Extension
type: Article
description: MOCO Browser Extension The MOCO plugin is the perfect extension to effortlessly track your time and manage projects efficiently while using awork. Main Benefits and Use Cases Stress Free Work: MOCO is
article body: MOCO Browser Extension The MOCO plugin is the perfect extension to effortlessly track your time and manage projects efficiently while using awork. Main Benefits and Use Cases Stress Free Work: MOCO is agency software that lets you handle your accounting alongside many other helpful features without stress and paperwork. Real Time Time Tracking: Track your work hours directly in MOCO while you're in awork. How to Set Up the MOCO Extension 1. Install the MOCO plugin: Chrome: MOCO Time Tracking Firefox: MOCO Time Tracking 2. Open the MOCO Time Tracking plugin. 3. Enter your sub domain and API key. You can find this information in MOCO under Profile Integrations Personal API Key Profile Integrations URL to Display Planning in External Calendar 4. Refresh awork. 5. Click on a task in awork; the MOCO extension will appear in the bottom right. When you click on the MOCO extension, the task name is automatically entered in the comment field, and you can select the activity. [!WARNING] The extension remembers the activity you selected for this task and automatically displays it the next time you log your time. Best Practices Time Monitoring: The extension recognizes how much time you've already logged for the task and displays it to you. Settings: Make sure all activities are set up in your MOCO account. FAQ Does the MOCO Extension Work in Every Browser? The MOCO extension is available for Chrome and Firefox .
date published: 2026-07-08T14:31:07.999Z
date modified: 2026-07-13T21:28:59.806Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

awork Community
type: Article
description: awork Community Connect with other awork users, share product feedback with us, and discover all the different ways you can use awork. Head to the Community [!IMPORTANT] The language of our awork Comm
article body: awork Community Connect with other awork users, share product feedback with us, and discover all the different ways you can use awork. Head to the Community [!IMPORTANT] The language of our awork Community is German. The Developer Forum is exclusively in English. Key Benefits and Use Cases Inspiration: Let's build an inspiring and supportive community together to get the most out of awork! Exchange: Ask questions and share valuable tips with other users. Stay Updated: Keep up to speed with news, webinars, and events. Sign Up for the Community Log in with your awork credentials. [!IMPORTANT] Users with an awork account can log in, ask questions, and connect with others. If you don't have an awork account yet, you'll only have read access for now. Community Structure Categories: Getting Started: Information on how to use our Community Help, Tips and Use Cases: Supportive discussions about specific use cases Webinars, Podcasts and Events: Stay informed News: Latest updates from the Community Product Feedback: Share your feedback directly with us Developer Forum: Discuss technical topics Change the Interface Language You can change the interface language, but not everything will always be translated. 1. Log in. 2. Click your profile picture in the top right. 3. Click your profile in the bottom right. 4. Go to Settings . 5. Click Interface in the top right. 6. Select a different interface language . 7. Scroll down and click Save changes . FAQ How do I get to the awork Community? You can head to the awork Community using this link or by clicking the question mark icon in the bottom left of the main menu. What languages are supported? The language of our awork Community is German. The Developer Forum is exclusively in English. You can change the interface language. However, not everything can be translated at the moment. What can I do if I don't have an account? Only users with an awork account can log in. If you haven't created an awork account yet, you'll have read only …
date published: 2026-07-08T14:30:50.290Z
date modified: 2026-07-13T20:37:13.525Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

Personio Integration
type: Article
description: Personio Integration The Personio integration is available starting with the Professional plan. Here's how the integration from awork to Personio works and what it can do for you. Key Benefits and Use
article body: Personio Integration The Personio integration is available starting with the Professional plan. Here's how the integration from awork to Personio works and what it can do for you. Key Benefits and Use Cases Automatic Absence Transfers : Absences are automatically transferred from Personio to awork. Hourly Synchronization : Changes in Personio appear in awork with a maximum delay of 1 hour. Past and Future Transfers : Absences are transferred up to 14 days in the past and up to 365 days in the future. How the Personio Integration Works 1. Navigate to Personio : Log in to your Personio account. 2. Open Settings : Click on Settings in the bottom left and then go to the Marketplace . 3. Search for awork : Search for awork and select it. 4. Connect : Click on Connect . 5. Generate API Credential : Generate a new API credential, give it a name, and click Go to awork . 6. Enter in awork : You'll be redirected to awork, where you can enter your API credentials. 7. Settings in awork : Go to Settings (gear icon in the bottom left of the main menu) Integrations and open the Integration Library . 8. Select Personio : Select Personio and click Set up Integration . 9. Copy IDs : Copy the Client ID and Client Secret from Personio and paste them in the awork window. 10. Save : Click Save to set up the integration. [!NOTE] Note: If "Hide absence details in awork" is active, no absence types or notes will be transferred. You'll then see a window showing the matched users (based on their email address in both tools). Check the email addresses if unexpected users appear in the list of unmatched users. Notes Matching is done using the account email address. This must be the same in Personio and awork. Absences that come from Personio cannot be edited or deleted in awork. They're marked accordingly with the Personio icon. You can, however, manually create and edit absences in awork. Important: Holidays are NOT transferred from Personio to awork. FAQ What happens if I transfer an absence …
date published: 2026-07-08T14:31:08.910Z
date modified: 2026-07-13T20:04:09.562Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für HR Tools

Cancelling your awork subscription
type: Article
description: Cancelling your awork subscription Here's how to cancel your awork subscription quickly and easily. [!WARNING] With admin permissions, you can cancel your subscription anytime on your own. The cancell
article body: Cancelling your awork subscription Here's how to cancel your awork subscription quickly and easily. [!WARNING] With admin permissions, you can cancel your subscription anytime on your own. The cancellation takes effect directly in your account and applies at the end of your current billing cycle. You'll receive a confirmation email after cancelling. How does cancelling awork work? 1. Open Settings in your awork workspace (gear icon in the bottom left of the main menu). 2. Select Subscription . 3. Click the Manage subscription button. 4. Then click Options . 5. Click Cancel subscription . 6. Confirm your cancellation. FAQ Who can cancel the subscription? Only admins of an awork account can process a cancellation. Will I get a cancellation confirmation? Yes after you cancel, you'll receive a confirmation email. Can I cancel my annual subscription early? You can cancel your annual subscription. However, it will remain active until the end of your already paid term. There will be no partial refund. Can I book a new subscription after cancelling? Yes you can sign up for a new subscription anytime as long as you haven't deleted your data. Will my account be deactivated immediately after cancelling? No after you cancel, your contract continues until the end of your current billing period. Your account will only be deactivated after that. Will my workspace data be kept after cancelling? Yes your project data will be kept until the end of your contract. You can export it if needed and delete it anytime.
date published: 2026-07-08T14:31:20.947Z
date modified: 2026-07-13T19:45:57.228Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

Tracking Time
type: Article
description: Tracking Time About time tracking in awork For every project based service provider, time tracking is an essential part of billing clients. That's why it's important that every team member working on
article body: Tracking Time About time tracking in awork For every project based service provider, time tracking is an essential part of billing clients. That's why it's important that every team member working on projects logs their time. Time tracking is often seen as a necessary chore by employees. That's why time tracking in awork is fully integrated into task management and designed to be so fast, easy, and flexible that it doesn't burden anyone. What is a time entry? A time entry always contains: Date Duration Assignment to a user Optionally, you can add: Start and end time Project and task Notes Activity type Billability Who can track time? Every user in awork can log time. However, you can only log time to projects and tasks that you have access to (according to rights management). ☝️ Note : From the Professional Plan onwards, admins have the option to disable time tracking for all users. How can I track time? There are many ways and places to log time in awork. The main difference is between retroactive entry and live tracking using a start stop timer. The different options are described in detail below. Start Stop Timer Only one timer can run in awork at a time. When you start a new one, the previous one stops automatically. The main entry point is the global timer at the bottom center of your screen. You can control it using the stopwatch icon and add additional information like project, task, or notes. You can start a timer in various places: directly in the global timer in the task details at the top right in the project details at the top right in the action menu of an existing time entry (adopts all settings except date and time) First, you can search for a project or task using the search function and log time to it. While the timer is running, you have several options: Pause: The timer turns blue and flashes, and you can resume it later. Delete a pause: If you delete paused time, the duration is added to the total entry. Stop: Click the square icon to end the tim…
date published: 2026-07-08T14:30:58.363Z
date modified: 2026-07-09T17:28:48.185Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Working with Teams
type: Article
description: Working with Teams Teams let you group projects and users in your workspace and restrict visibility to other teams. This means teams can see only their own projects, but not the projects of other team
article body: Working with Teams Teams let you group projects and users in your workspace and restrict visibility to other teams. This means teams can see only their own projects, but not the projects of other teams. Creating Teams In the Settings menu (gear icon in the bottom left of the main menu) Teams , you can manage the teams in your workspace. As long as you haven't created any teams, you won't see options in your workspace to assign users or projects to teams or filter by them. To create a new team, click the + Team button first. You need to give your team a name, and choose a color and an icon. Icons with a small blue checkmark are ones you've already used for other teams. You can still use them for additional teams though. Once you've created a new team, you'll immediately see the user selection. Here you can fill your new team right away. Assigning Users to Teams You can distribute users to your teams in the team management under Settings (gear icon in the bottom left of the main menu) Teams . Each user can belong to any number of teams at the same time. To do this, click the action button for the team in question and then click Assign users . A window will open where you can select or deselect users. Users have a team selection on their detail page (directly below their name), where team membership can be set. Since these changes can involve permission changes, admin rights are required to make the changes. When inviting new users, you need to select a team to which the user will be assigned. You can change the teams anytime after the invitation in the settings or user details. Assigning Projects to Teams Projects have a team selection on their detail page and in the editing window, where team membership can be set. If you have sufficient permissions for the project, the teams can be changed. However, you can only choose from projects you can see yourself. When creating a new project, if you as a user are only allowed to see projects from your own teams, the project m…
date published: 2026-07-08T14:30:55.774Z
date modified: 2026-07-09T13:59:20.823Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Adding or Removing Licenses
type: Article
description: Adding or Removing Licenses How can I book additional licenses? You can add more licenses at any time and they'll be active immediately. Here's how: Go to: Settings (gear icon in the bottom left of th
article body: Adding or Removing Licenses How can I book additional licenses? You can add more licenses at any time and they'll be active immediately. Here's how: Go to: Settings (gear icon in the bottom left of the main menu) Subscription Manage Subscription Increase the number of users using the slider or by entering a number in the text field Click the purple confirmation button Your new license is active right away You'll receive a prorated invoice for the remaining time in your current billing cycle Example: Monthly price for one license: 12 € → A second license is added after two weeks → Approximately 6 € additional charge for the current month → Starting next month: 24 € for two licenses How can I remove or reduce licenses? License reductions take effect at the end of your next billing cycle. Follow these steps to reduce your licenses: Open: Settings (gear icon in the bottom left of the main menu) Manage Plan Manage Subscription Reduce the number of users using the slider or by entering a number in the text field Click the purple confirmation button Your change will take effect in your next billing cycle . Until then, you can continue using all your licenses FAQ What happens if I deactivate or delete a user? Deactivating users does not automatically decrease the number of licenses you've booked. To lower your license count, you need to manually adjust your subscription in the "Manage Subscription" menu. Can I undo scheduled changes? Yes, you can adjust or cancel scheduled changes at any time, as long as the change hasn't become active yet. When do changes take effect? Increasing licenses: active immediately, prorated billing Reducing licenses: effective starting with your next billing period
date published: 2026-07-08T14:31:20.542Z
date modified: 2026-07-09T11:53:59.260Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

Getting Help
type: Article
description: Getting Help When you have questions about awork, the question mark icon in the bottom left of the main menu is your go to starting point. There you'll find access to our chat and support team, the on
article body: Getting Help When you have questions about awork, the question mark icon in the bottom left of the main menu is your go to starting point. There you'll find access to our chat and support team, the onboarding tutorial, and our community. Help & Documentation 1. Click on the question mark icon in the bottom left of the main menu 2. Choose the section you need: Onboarding: Your personal awork guide Help Center: Guides, tips & tricks Community: Share your feedback, submit feature requests, and more Support Chat: 24/7 chat with bot Fin, reach out to the team anytime What's New? Stay informed about all updates About awork: Details about your workspace, releases, versions, and more FAQ When is the chat available? Chat with our bot Fin 24/7. Fin is available around the clock. You can also request to speak with the team anytime and report issues or bugs directly. Our support team is available Monday through Friday from 09:00 to 17:00. Can I contact support via email? Yes, feel free to send us an email at support@awork.com. Why can't I open the support chat? If you click on Contact support and the chat window doesn't open, an ad blocker is probably blocking the chat from loading. Disable the ad blocker for awork and try again. Once you've disabled the ad blocker, you should be able to start the chat with the support team as usual.
date published: 2026-07-08T14:31:23.349Z
date modified: 2026-07-09T11:47:23.888Z
language: de
publisher: Awork
author: Awork
article section: Hilfe erhalten

Book and Manage Your Own Subdomain in awork
type: Article
description: Book and Manage Your Own Subdomain in awork What is your own subdomain in awork? With your own subdomain, your workspace gets a custom URL in the format: yourteam.awork.app This makes access easier an
article body: Book and Manage Your Own Subdomain in awork What is your own subdomain in awork? With your own subdomain, your workspace gets a custom URL in the format: yourteam.awork.app This makes access easier and strengthens your team branding. How much does the subdomain cost? The price for your own subdomain is 15 € per month. If you book it during an ongoing billing period, we'll charge you a prorated amount for the remaining time. Subdomain Availability by Plan Which plans include your own subdomain? The subdomain is already included in : Professional Enterprise Enterprise+ In the Basic and Standard plans , you can book the subdomain as a paid add on. Management & Changes Can you change the subdomain yourself? 1. After booking, you can set the subdomain once yourself. To do this, open Settings (gear icon in the bottom left of the main menu). 2. Select the Workspace section. 3. Click the pencil icon next to the URL in the Workspace section and enter your desired subdomain. What if you want to change the subdomain again later? Any further changes are only possible through support . Contact our support team for a manual adjustment. Cancellation & Validity What happens to the subdomain if you cancel your awork plan? If you cancel your awork plan, your custom subdomain will be automatically canceled as well. FAQ Is your own subdomain mandatory? No using your own subdomain is optional. Can you use multiple subdomains? No only one subdomain per workspace is possible. Is the subdomain automatically activated? Yes it's active right after you book it and set the URL. Can you cancel just the subdomain? Yes please contact our support for that. If you cancel, your old subdomain will be restored.
date published: 2026-07-08T14:31:20.729Z
date modified: 2026-07-09T11:12:44.354Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

Referral Program
type: Article
description: Referral Program With the Referral Program , you can share your personal referral link, choose a reward, and get rewarded when someone books an awork subscription with a 12 or 24 month contract throug
article body: Referral Program With the Referral Program , you can share your personal referral link, choose a reward, and get rewarded when someone books an awork subscription with a 12 or 24 month contract through your link. Key Benefits and Use Cases Recommend awork and benefit from it: Share a personal referral link and track successful referrals through it Choose a reward you actually want (account credit, gift card, or merch package) Your referral also gets a discount (a one time discount equal to one month) How to Use the Referral Program Your Personal Referral Link 1. Click on your profile picture in the bottom left of the main menu (or your initials) 2. Click on Recommend awork to open the referral window with your personal link 3. In the same window, select your preferred reward 4. Copy your personal referral link and share it [!NOTE] Important: You can only recommend awork from a workspace with an active subscription. Rewards and Terms of Participation In the referral window, you can select your preferred reward. This selection is saved. After a successful referral, you'll receive the reward that was selected at the time the new subscription was booked. Available Rewards Credit toward your next awork invoice: For every subscription of at least 12 months booked through your referral link, you get a discount on your next invoice. Amazon Gift Card: For every subscription of at least 12 months booked through your referral link, you get a 30 euro Amazon gift card. The card will be sent to you by email 4 5 business days after a successful referral. Mystery Merch Package: For every subscription of at least 12 months booked through your referral link, you get an awork Mystery Bag (with a tote bag or notebook, plus stickers). You'll receive your reward once the person you referred: registers through your personal referral link books a paid subscription with a contract duration of 12 or 24 months If a monthly subscription is booked first, your referral (and thus your reward) onl…
date published: 2026-07-08T14:31:20.836Z
date modified: 2026-07-09T11:06:32.082Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

Getting Invoices for Your awork Contract
type: Article
description: Getting Invoices for Your awork Contract General Information About Your Invoice Overview Where can I find my invoices in awork? You can access all your invoices anytime directly in awork. Here's where
article body: Getting Invoices for Your awork Contract General Information About Your Invoice Overview Where can I find my invoices in awork? You can access all your invoices anytime directly in awork. Here's where to find them: Go to Settings (gear icon in the bottom left of the main menu) Click on Subscription Open the Invoices tab There you can view and download all your previous invoices. Invoice Details and Download Can I download invoices? Yes you can download each invoice as a PDF. What information is included on the invoice? Each invoice contains: Company name and address VAT ID (if provided) Payment amount Invoice period Payment method FAQ Do I receive invoices automatically by email? Yes each invoice is automatically sent to the email address registered on your account for invoices. What should I do if I can't find an invoice? Check the Invoices section under Manage Subscription or contact awork Support. Can I update my invoice details? Yes go to Manage Subscription under Payment Methods & Invoices and edit your company and payment information there. Changes only apply to future invoices.
date published: 2026-07-08T14:31:20.643Z
date modified: 2026-07-09T11:04:51.228Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

Importing Data
type: Article
description: Importing Data To make it as easy as possible for you to take over your existing tasks, awork has a data importer. To use it, your tasks including projects just need to be in Excel format (.xlsx). ☝️T
article body: Importing Data To make it as easy as possible for you to take over your existing tasks, awork has a data importer. To use it, your tasks including projects just need to be in Excel format (.xlsx). ☝️Tip: You can find out how to export your data from Trello, Asana, Monday, Jira, or Meistertask and prepare it for import into awork here. Who can import data? Only admins can import data. What data can be imported? The data import in awork primarily covers tasks with their details. The following fields can be imported along with the tasks: Task name Project (name) Customer (name) Task description Activity Start date Due date Planned effort Assignee Task status Task list Here, projects , customers , and task lists are independent objects in awork. If they are not found in awork during import, these objects will be created new. If objects with the same name are found, they will be reused. This way you can also import customers and projects, but not as standalone imports with all project or customer details. Can I also import time entries? No, importing time entries into awork is currently only possible via the API. Can I import just customers or projects? Standalone import of customers or projects with all their details is only possible via the API. However, you can import projects and customers in simple form through tasks (see above). Step by step: The data import Step 1: Navigate to Settings Under Settings (gear icon in the bottom left of the main menu) Importer you'll find the section for importing data. Step 2: Prepare your data Clicking the Start Import button opens a window where you can download a template that's already perfectly configured for import. You can find out how to export your data from other tools here. Fill in the template, use or create your own Excel spreadsheet (.xlsx) and populate it with your tasks. In the same window, you can upload your Excel spreadsheet for import. Step 3: Map the fields between awork and your Excel columns If the column heade…
date published: 2026-07-08T14:31:16.512Z
date modified: 2026-07-09T10:49:38.085Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Notion Importer
type: Article
description: Notion Importer How to get started with the import You can find the Notion Importer in two places: On the Docs homepage Click on the import icon on the Docs page. In Settings (gear icon in the bottom
article body: Notion Importer How to get started with the import You can find the Notion Importer in two places: On the Docs homepage Click on the import icon on the Docs page. In Settings (gear icon in the bottom left of the main menu) under "Importers" Click on "Start import" next to Notion. Preparing your Notion export To export your data from Notion, you have two options: 1. Export your entire workspace : Go to Notion Settings General Export. Select HTML format, enable "Include contents: Everything" and "Create folders for subpages". 2. Export a single page with subpages : Open the page you want in Notion, click the menu icon (three dots) in the top right, and select "Export". Make sure you select HTML format and the "Include subpages" option. ☝️ Note: The export only includes content you have access to. Ideally, the export should be performed by someone with admin rights . Importing into awork 1. Upload the exported ZIP file in the Notion Importer. 2. Select the Docs Space in awork where you want the content imported. 3. Decide whether the imported documents should be private (visible only to you) or accessible to your team. What gets imported? Pages and subpages : Imported as documents in awork. Databases : Imported as tables based on the view settings you selected in Notion. For best results, we recommend exporting the database separately. Comments and trash content : Not imported. Maximum file size : Exports larger than 1.5 GB are not supported. In that case, please export individual sections separately. Managing permissions After import, you can adjust access permissions for documents and spaces in awork individually.
date published: 2026-07-08T14:31:17.277Z
date modified: 2026-07-09T10:47:03.783Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Monday Importer
type: Article
description: Monday Importer With the Monday Importer, you can import projects and their associated content from Monday.com into your awork workspace. ☝️ The import takes between 2 and 15 minutes, depending on the
article body: Monday Importer With the Monday Importer, you can import projects and their associated content from Monday.com into your awork workspace. ☝️ The import takes between 2 and 15 minutes, depending on the number of projects you're importing. Benefits of Importing Structured Migration: Import projects from Monday.com including tasks, subtasks, files, and comments into awork. Flexible Mapping: Map Monday columns to custom fields and decide which content you want to include. Transparent Progress: See your import progress and estimated remaining time directly in the import process. How to Start Importing Your Monday Data 1. Navigate to the awork Importer tab in Settings (gear icon in the bottom left of the main menu) and click "Start Import" next to Monday. 2. Click on your profile in Monday.com and then click "Developers" in the menu. 3. Click on "My Access Tokens". 4. Click on "Show". 5. Copy the access token. Project Import 1. Paste the access token into the corresponding field and click "Next". 2. In the next step, you can select one or more projects you want to import. 3. You can also choose a project type and project template. Note: These must be created in awork first. 4. In the next step, you can map columns to custom fields. Note: Custom fields must be created in awork before you can use them in the import. Important: A status must first be created in a project template before you can use it. Otherwise, the status won't be imported correctly. 5. Users assigned to a task must exist in both Monday.com and awork with identical email addresses. 6. If you don't want to map a column, select "Don't Map". 7. You can map subtasks separately. You can also choose whether you want to import comments. Important: Imported comments won't be assigned to the person who commented, but rather to the person performing the import. 8. In the next step, you'll see a summary of your imported projects, tasks, subtasks, files, and comments. This may take a few seconds. 9. Then click "Start …
date published: 2026-07-08T14:31:17.739Z
date modified: 2026-07-09T10:46:23.649Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Asana Importer
type: Article
description: Asana Importer With the Asana Importer , you can import projects, tasks, and optionally subtasks, comments, and attachments from Asana into awork. The import typically takes between 2 and 15 minutes a
article body: Asana Importer With the Asana Importer , you can import projects, tasks, and optionally subtasks, comments, and attachments from Asana into awork. The import typically takes between 2 and 15 minutes and depends on the number and size of the projects you're importing. Prerequisites You have access to the Importer Hub in awork (typically Admin/Owner rights). You can create a Personal Access Token in Asana (access to the Asana Developer Console). If you want to use Custom Fields , Project Templates , or Project Types , these must be created in awork beforehand. Important: User assignments only work reliably if the people exist in both Asana and awork with identical email addresses . How do I start the Asana import? The import consists of two parts: (1) Create a token in Asana and (2) Start and configure the import in awork. 1) Open the Importer Hub in awork 1. Open Settings in awork (gear icon in the bottom left of the main menu) and navigate to Importer . 2. Select Asana and click Start Import . 2) Create a Personal Access Token in Asana For the import, awork needs an Asana Personal Access Token . Here's how to create it in Asana: 1. Open your Asana workspace. 2. Click on your Profile in Asana and select Settings . A popup will open. 1. Scroll down to the bottom of the popup and click Show Developer Console . 1. A new tab will open. Click Create New Token . 1. Give it a name (for example, awork Token ), confirm the Asana API terms of use, and click Create Token . 1. Your token will be displayed in the next popup. Copy it and save it securely so you can paste it into awork right away. 3) Insert the token in awork 1. Switch back to awork. 2. Paste the token into the corresponding field and click Next . 4) Select project type and project template (optional) Optionally, you can select a Project Type and a Project Template . Both must exist in awork beforehand. 5) Map custom fields In the next step, you can map Custom Fields from Asana to Custom Fields in awork. The custom…
date published: 2026-07-08T14:31:18.819Z
date modified: 2026-07-09T10:45:46.744Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Setting Up Single Sign-On (SSO)
type: Article
description: Setting Up Single Sign On (SSO) Single Sign On (SSO) lets your team sign in with an existing account from an identity provider, without having to set a password in awork. [!NOTE] SSO is only available
article body: Setting Up Single Sign On (SSO) Single Sign On (SSO) lets your team sign in with an existing account from an identity provider, without having to set a password in awork. [!NOTE] SSO is only available in the awork Enterprise plan. [!WARNING] Important: awork does not support SAML 2.0 . Instead, awork uses the OpenID Connect standard based on OAuth 2.0. Key Benefits and Use Cases SSO makes signing in simple and consistent: Let your team members use their existing identity provider accounts instead of creating a new awork password Use a modern OpenID Connect login based on OAuth 2.0 Optionally disable other sign in methods once SSO is set up How to Set Up Single Sign On (SSO) Choose a Supported Identity Provider Supported identity providers include: Okta (website) Auth0 (website) Microsoft Entra ID (formerly Azure AD) (website) OneLogin (website) GSuite (Google IAM: website) Keycloak (website) If your identity provider isn't listed, contact us via Support and we'll check if we can set up a connection. Set Up SSO in awork 1. Go to Settings (gear icon in the bottom left of the main menu) Integrations 2. Open the Integration Library and select your desired provider 3. Fill in the displayed fields and complete the setup [!WARNING] Note: By Subdomain , we don't mean your awork workspace URL, but rather the subdomain of the provider. Enable Required Redirect URLs The following redirect URLs must be enabled: https://app.awork.com/enterprise login https://app.awork.com/api/v1/accounts/authorize slack https://app.awork.com/api/v1/accounts/external/{Name of Login Provider} https://app.awork.com/api/v1/accounts/msteams/authorize https://app.awork.com/api/v1/accounts/authorize Service specific redirect URLs: Web Login : Slack Authorization : Microsoft Teams Authorization : Zapier : Configure SSO via Okta 1. Open the Okta configuration at YOUR SUBDOMAIN.okta.com/admin 2. Go to the Applications section in the menu 3. Add a new application and name it, for example, awork 4. Copy the…
date published: 2026-07-08T14:31:09.653Z
date modified: 2026-07-08T21:24:30.958Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Single-Sign-On (SSO) & SCIM

Setting Up SCIM
type: Article
description: Setting Up SCIM What is SCIM? System for Cross domain Identity Management, or SCIM for short, simplifies user management by allowing you to synchronize users between different applications using a sta
article body: Setting Up SCIM What is SCIM? System for Cross domain Identity Management, or SCIM for short, simplifies user management by allowing you to synchronize users between different applications using a standard protocol. This way, you can use a single application as your central source of information where you manage all your users. Examples of such identity providers include Microsoft Entra ID (formerly Azure AD), OneLogin, or Okta. From these, you can import users to awork or deactivate users from awork. Changes to user information like name, timezone, or user role are then automatically imported into awork. This integration supports the current version SCIM 2.0. Why should I use SCIM with awork? Using SCIM with awork has many advantages. First, you don't have to worry about importing users to awork. When configuring SCIM, you choose which information should be synchronized with awork. The minimum setup includes first name, last name, and email. In addition to this information, you can also synchronize your preferred language, timezone, awork user roles, awork teams, absence region, and more. Second, SCIM works best with Single Sign On (SSO). This way, users only need to manage a single login for all their apps, don't set up potentially insecure passwords, and can use additional security features like multi factor authentication (MFA). If you only have internal users in your workspace who are managed by your identity provider, you can disable all login options except SSO. If you also have external users in your awork workspace, you can still allow password based login. How does SCIM synchronization work? SCIM synchronization only works in one direction from your identity provider to awork. Information is sent to awork, but not back from awork to your identity provider. So if you manually change information in awork for a user who is synchronized via SCIM, those changes won't be synchronized back and might get overwritten the next time the user is updated from your iden…
date published: 2026-07-08T14:31:12.409Z
date modified: 2026-07-08T21:24:04.220Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Single-Sign-On (SSO) & SCIM

Salesforce Integration (Partner)
type: Article
description: Salesforce Integration (Partner) Salesforce is a Customer Relationship Management (CRM) tool for managing relationships and interactions with existing and potential customers. It supports the integrat
article body: Salesforce Integration (Partner) Salesforce is a Customer Relationship Management (CRM) tool for managing relationships and interactions with existing and potential customers. It supports the integration and automation of business areas like sales, customer service, and marketing. With Salesforce, you can store customer data centrally to work more efficiently. The solution is suitable for all kinds of users from small to large companies across various industries. [!WARNING] Note: This partner integration is provided via Aviando . Key Benefits and Use Cases Make your project management a better connected system: Keep your project data up to date by syncing information between Salesforce and awork. Simplify billing through a connected workflow between both systems. Automate workflows by syncing relevant project and time tracking data. What Data Gets Synced? The Salesforce integration for awork can sync the following data between the two systems. From Salesforce to awork: Projects Project members or users Time entries From awork to Salesforce: Projects Project members and their roles Project status Project templates Time tracking Setting Up the Integration 1. Open the awork + Salesforce integration page from Aviando. 2. Follow the instructions provided there to connect awork with Salesforce . FAQ What data gets synced from Salesforce to awork? From Salesforce to awork , you can sync projects , project members or users , as well as time entries . What data gets synced from awork to Salesforce? From awork to Salesforce , you can sync projects , project members and their roles , project status , project templates , as well as time tracking data . Where do I set up the integration? Use the Aviando integration page to find out how to connect awork with Salesforce .
date published: 2026-07-08T14:31:06.572Z
date modified: 2026-07-08T21:22:02.154Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Zapier Integration
type: Article
description: Zapier Integration Use Zapier to connect awork with your other apps without having to manually copy and paste information back and forth. Key Benefits and Use Cases Send awork data to other apps whene
article body: Zapier Integration Use Zapier to connect awork with your other apps without having to manually copy and paste information back and forth. Key Benefits and Use Cases Send awork data to other apps whenever something happens in awork (via Zapier triggers) Create items in awork from other apps (via Zapier actions) Cover additional use cases with webhooks if the standard Zapier integration doesn't offer what you need [!NOTE] Automated workflows in Zapier are called "Zaps" and consist of a trigger and an action. How the awork Zapier App Works There's a dedicated awork app in Zapier with pre built triggers and actions. [!NOTE] Trigger = something that happens in awork (example: a new time entry). Action = something Zapier does in awork (example: create a task in awork). Available triggers and actions: Triggers New task created New time logged Time entry updated Actions Create new project Create new company Create new project task Create new customer How to Set Up Your Own Zap In Zapier, an automated workflow made up of a trigger and an action is called a "Zap". Create Your First Zap from awork 1. Go to Settings (gear icon in the bottom left of the main menu) Integrations in awork 2. Open the Integration Library and select Zapier from the API Connectors category 3. Click Set up Integration to be taken to Zapier 4. Create a Zapier account (Zapier offers a free version with the basic features you'll need). You can sign up with your email or Google account 5. Follow the setup process in Zapier and select your apps 6. In the Zapier editor, awork is already set up as a Zap connection. Click the gray plus icon to add the app you want to connect with awork 7. Select the trigger and action events between awork and the other app 8. Click Continue and sign in to your app accounts when prompted 9. Confirm the setup and test it in Zapier 10. Give your Zap a name and set it to Publish How to Set Up Zapier Using awork Webhooks If you want to send information from awork that isn't availab…
date published: 2026-07-08T14:31:06.664Z
date modified: 2026-07-08T21:21:41.620Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Make Integration
type: Article
description: Make Integration With the awork modules in Make , you can trigger actions in other apps from awork or get triggered by them. This way, you can design your workflows exactly the way you need them. Key
article body: Make Integration With the awork modules in Make , you can trigger actions in other apps from awork or get triggered by them. This way, you can design your workflows exactly the way you need them. Key benefits and use cases Use Make to create workflow automations with the following awork modules: Projects: Create, update, retrieve, and delete Companies: Monitor, create, update, retrieve, and delete Time entries: Monitor, create, update, retrieve, and delete How to connect awork with Make You'll first set up API access in awork and then create a connection in Make. Setting up API access in awork 1. Make sure you have both an awork and a Make account 2. In your awork workspace, go to Settings (gear icon in the bottom left of the main menu) and select Integrations 3. In the API clients section, click + API Client to create a new client Enter the following information and click Save : Name: Any name with at least 6 characters Client ID: Enter the Client ID in the format my app (for example, ) Redirect URI: Add and and click + Add for each one Enable Confidential Client [!NOTE] Important: After saving, a pop up will display your new Client Secret . Copy it and keep it in a safe place. Setting up a scenario and module in Make 1. Open the Make web app and log in 2. Open Scenarios and click + Create a new scenario 3. Click the plus icon to add an awork module to your scenario Creating a connection to your awork workspace In the module, click Add next to the Connection field. Enter the following information and save the connection: Connection name: Any name (doesn't need to match the name of the API client in awork) Client ID: The Client ID from awork Client Secret: The Client Secret you previously copied from awork Authorize the connection Authorize the Make app to access your awork account. 1. Grant permission in the new window on make.com for permanent unrestricted access 2. Select your awork workspace to proceed Once the connection is successfully verified, you can create…
date published: 2026-07-08T14:31:06.942Z
date modified: 2026-07-08T21:21:09.672Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Client Applications and API Keys
type: Article
description: Client Applications and API Keys Use Client Applications and API Keys to authenticate yourself with the public awork API whether you want to build your own app, create an integration, or connect Busin
article body: Client Applications and API Keys Use Client Applications and API Keys to authenticate yourself with the public awork API whether you want to build your own app, create an integration, or connect Business Intelligence tools (BI/Analytics). [!WARNING] Important: Since the awork API is public, you need to authenticate yourself accordingly. Main Benefits and Use Cases Choose the authentication method that fits your use case: User login with user permissions for apps where each person logs in with their own awork account and their respective permissions are applied API Key without user reference (admin rights) for analytics, integrations, and similar use cases where user login isn't required Develop custom apps and integrations based on the awork API the same foundation that powers the web app itself How to Use Client Applications and API Keys awork supports two common approaches pick the one that matches your scenario. Create a Client Application for User Login (OAuth 2.0) Use this option when you want users to log in with their own awork account in your app or integration. [!NOTE] Tip: User login is the right choice when you want to apply user permission management (via OAuth 2.0). 1. Navigate to Settings (gear icon in the bottom left of the main menu) 2. Open the Integrations section and go to API Clients 3. Click on + API Client 4. Enter a Name and Client ID (this ID must be unique) 5. Add a Redirect URL (see Developer Resources for details) 6. Click Save 7. After saving, copy the Client Secret and store it securely 8. Use the Client ID and Client Secret to implement your OAuth 2.0 login so users can authenticate with their awork account Find more information about OAuth 2.0 login in the Developer Resources. Create an API Key Without User Authentication Use this option when you only need an API Key to query data or operate an integration that doesn't require user login. 1. Navigate to Settings (gear icon in the bottom left of the main menu) 2. Open the Integrations s…
date published: 2026-07-08T14:31:07.808Z
date modified: 2026-07-08T21:20:23.620Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Webhooks
type: Article
description: Webhooks Webhooks are custom HTTP callbacks for events that happen in awork. Main benefits and use cases Notify external tools about changes, for example when a task is created or a project status is
article body: Webhooks Webhooks are custom HTTP callbacks for events that happen in awork. Main benefits and use cases Notify external tools about changes, for example when a task is created or a project status is updated Call other APIs for specific events (for example when a new task or time entry is created) Create automations or synchronizations so you and your team can share data and collaborate across different tools Develop custom integrations using webhooks and our API How to set up a new webhook You'll need a webhook endpoint first so you can receive and verify the webhook request. Create a webhook endpoint Use a tool (for example Requestbin) to create a webhook endpoint Copy the endpoint's URL Add the webhook in awork Go to Settings (gear icon at the bottom left of the main menu) Integrations Open the Integration library Under the API connectors category, select Webhooks Click Set up integration Enter details, select an event, and test Enter the required information like name and URL Enable authentication if needed In the Triggering event(s) section, click Add to select the awork event that should trigger your webhook Disable Only events from first level properties if needed: By default, only first level events are sent for task, project, and time entry properties. Changes to nested properties (like tags) are ignored. This can significantly reduce the number of webhook requests. Test the webhook and check the received request in your endpoint tool Click Save Manage existing webhooks All webhooks are displayed on the integrations page under Already integrated . From there, you can: Edit a webhook Pause a webhook Check the logs of a webhook Delete a webhook Best practices and resources Check out these additional resources: Developer Resources at developers.awork.com Ask API questions in our Developer Forum [!NOTE] Tip: If you want to create integrations without coding, try Zapier. With the awork Zapier integration, you can create projects and tasks or transfer tracked tim…
date published: 2026-07-08T14:31:07.902Z
date modified: 2026-07-08T21:19:13.427Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Filestage Integration
type: Article
description: Filestage Integration What is Filestage? Filestage is a review and approval tool specifically designed for marketing assets. It organizes versions, feedback, and approvals for marketing projects and s
article body: Filestage Integration What is Filestage? Filestage is a review and approval tool specifically designed for marketing assets. It organizes versions, feedback, and approvals for marketing projects and supports annotations in many different file formats from PDFs to websites to videos. What can the awork Filestage Integration do? The integration between awork and Filestage enables three main functions: Link an awork project with a Filestage project Start new reviews in Filestage by uploading a file in awork Sync the review status from Filestage back to awork How do I set up the awork Filestage Integration? 1. Create an API key in awork Create an API key in awork following this guide (API key without user authentication). 2. Create an API key in Filestage Create an API key in Filestage following this guide. 3. Activate the integration With both keys, you can fill out the awork Filestage setup form to activate the integration in your workspace. How does the integration work once it's set up? Activate the integration for a project The awork Filestage integration is project specific and needs to be activated individually for each awork project. After setup, a new custom field called "Enable Filestage Integration" appears in awork. When you activate this toggle: A Filestage project is automatically created with the same name as your awork project. The link to the Filestage project is stored in the "Filestage Link" field. The project in Filestage is created in a folder with the customer name (if set in awork). If no customer is set in awork, the "Internal awork projects" folder is used. Project members in awork are added as reviewers in Filestage if they already have an account there with the same email address. Once these steps are complete, the Filestage integration is active. Can I link existing Filestage projects with awork? Yes, you can connect existing projects. Here's how: 1. Insert the link: Copy the link to your Filestage project and paste it into the "Filestage Lin…
date published: 2026-07-08T14:31:08.706Z
date modified: 2026-07-08T21:17:55.735Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Slack Integration
type: Article
description: Slack Integration Slack is a popular tool for team collaboration and communication across different channels. With the Slack integration for awork, you can publish project updates to channels, create
article body: Slack Integration Slack is a popular tool for team collaboration and communication across different channels. With the Slack integration for awork, you can publish project updates to channels, create awork tasks directly from Slack, and much more. Key Benefits and Use Cases Bring your project work closer to where communication happens: Publish project updates to Slack channels when events occur in a linked awork project Create tasks directly from Slack in the project that's connected to the channel Manage tasks from Slack notifications using buttons in the task message Log time from Slack with Slash Commands Receive awork notifications in Slack through the awork app within Slack How the Slack Integration Works Setting Up the Slack Integration 1. Go to Settings (gear icon in the bottom left of the main menu) Integrations 2. Open the integration library and select Slack 3. Enter your Slack workspace name in Slack and allow access 4. You'll automatically be redirected back to your awork workspace Linking Your Slack Account to Your awork Account You can send project updates to Slack without account matching. However, if you want to interact with awork from Slack, you'll need to link your accounts. Interact with the integration in Slack for the first time and follow the account linking prompt Or type /connect in Slack to link your Slack account with your awork account [!NOTE] Tip: awork messages in Slack are sent in the language of the person who created the link. Linking an awork Project to a Slack Channel When a project is linked to a Slack channel, awork can publish project events and updates (like task status changes) to that channel. You can also create tasks for the project directly from the Slack channel. Setting Up the Project and Slack Channel Link 1. Open the project details 2. Click the project action button and select Link to Slack 3. Choose the Slack channel where messages should be published 4. Set which events should be published to the Slack channel The l…
date published: 2026-07-08T14:31:01.691Z
date modified: 2026-07-08T21:16:55.961Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Chat-Apps

Integration with Microsoft Teams
type: Article
description: Integration with Microsoft Teams The Microsoft Teams integration lets you keep your project communication where it happens, while staying connected to awork. Key benefits and use cases Publish project
article body: Integration with Microsoft Teams The Microsoft Teams integration lets you keep your project communication where it happens, while staying connected to awork. Key benefits and use cases Publish project updates in Microsoft Teams channels Create tasks in awork directly from Teams using @ commands Add comments to tasks straight from Teams Start and stop time tracking for tasks or projects Setting up the Microsoft Teams integration You'll install the awork app in Microsoft Teams, connect your tenant to your awork workspace, and then link a project to a channel. Installing awork in Microsoft Teams 1. Go to Apps in Microsoft Teams (left menu) 2. Search for awork 3. Click Add 4. Click Add to a team in the pop up 5. Select your team and then click Set up bot After setup, you'll get a welcome message from the awork bot in the team you selected. Connecting your Teams tenant to your awork workspace To connect your Microsoft Teams tenant to your awork workspace, run any awork bot command in Teams. When the awork bot gets a command from a tenant that isn't connected yet, it'll respond with a link to connect your workspace. 1. Run any awork bot command in Teams 2. Open the link from the bot's response 3. Sign in on the login page 4. After you've signed in successfully, close the tab and go back to Microsoft Teams Linking an awork project to a Teams channel To get notifications from a project or assign tasks and time entries to a project directly, you need to link a project with the channel. 1. Run @awork link in the Teams channel 2. Open the link from the bot's response 3. Select an awork project from your workspace 4. Click Save 5. Close the tab and go back to Teams After saving, you should get a notification in Teams confirming the connection was successful. Creating tasks and tracking time in Microsoft Teams Once your channel is linked to a project, you can use awork directly in Teams through @ commands. awork bot @ commands for Microsoft Teams Create a task with @awork add [t…
date published: 2026-07-08T14:31:01.789Z
date modified: 2026-07-08T21:15:40.102Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Chat-Apps

awork Desktop App (macOS & Windows)
type: Article
description: awork Desktop App (macOS & Windows) With the awork desktop app, you can use awork conveniently on your computer without having to open your browser. The app is exactly the same application that you al
article body: awork Desktop App (macOS & Windows) With the awork desktop app, you can use awork conveniently on your computer without having to open your browser. The app is exactly the same application that you already know from the browser. Supported operating systems are Windows 10, Windows 11 (recommended), and macOS 13 (Ventura) on both Intel and Apple Silicon devices. See also the System Requirements for further details. Download & Installation Download You can find the download links for the awork desktop app here on our website. Installation Windows After downloading the application, double click on awork.exe. You'll be guided through the installation process. After that, you'll find awork in your Start menu. macOS [!WARNING] The macOS app comes in two versions: One for Intel x64 processors and one for Apple M processors (since 2020). Make sure you download the correct version to avoid performance issues. After downloading the application, double click on the awork.dmg file. A window will open as shown below. Drag the awork app (on the left) into the Applications folder (on the right). The app is now installed. When you open the Applications section in Finder, you'll find the awork app there. You can simply drag it to your macOS Dock to have awork always at your fingertips. When you start the application for the first time, you'll need to confirm once that you want to launch the application on your device. Notifications When you start the application for the first time, awork will ask if you want to allow notifications for awork. It's recommended that you enable this. Once the application is running but in the background, you'll receive your in app notifications through the operating system. These will automatically be suppressed as soon as you enter Focus Mode, for example. When the app is in the foreground, meaning you're working in it, you'll receive notifications as usual within awork itself. The same applies if you've enabled Focus Mode. You can also enable or disabl…
date published: 2026-07-08T14:30:59.324Z
date modified: 2026-07-08T21:08:24.930Z
language: de
publisher: Awork
author: Awork
article section: Apps (Desktop & Mobile)

The Planner
type: Article
description: Bring together the coordination of your projects, tasks, and your team with the awork Planner. It lets you plan your work in detail or at a high level over time, taking into account your team's capaci
article body: Bring together the coordination of your projects, tasks, and your team with the awork Planner. It lets you plan your work in detail or at a high level over time, taking into account your team's capacity and availability for the coming days, weeks, and months. The Timeline View The Project View The first view in the Planner is the project view. Here you see an overview of all your projects. On the left side, you'll find a list of all projects. On the right side, you see the projects in the timeline, provided the project's start and end dates are set. The project list offers options for searching, filtering, sorting, grouping, as well as showing and hiding project columns. By clicking on a project, you can open the task timeline for that project, or jump to the user workload view of the project team. You can also navigate to the project details page from here. When you do, you'll leave the Planner. When you open the task timeline or the user workload of the project, you can always go back to the overview by closing the selected project at the top left. In the timeline, you can easily move entire projects by grabbing them and dragging them to your desired date with drag and drop. When you're in the project overview, all projects are always displayed. You can use the project filter to select specific projects or choose a team if you only want to see certain projects. The view remembers what you last selected here. The Task Timeline The task timeline has the same features as the timeline you already know from projects. You can find a detailed description of how the task timeline works in the following article: Project planning in the timeline The User View The second tab of the Planner is the user view. Here you see the workload of users based on your selected filter. It gives you an overview of your team's utilization. If no filter is set, only your own user is displayed. When you open a project in the overview and then switch to the user view, only users who have been …
date published: 2026-07-08T14:30:54.731Z
date modified: 2026-07-08T20:20:51.504Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

The Workload Overview
type: Article
description: 🔐 The Workload section is available from the Standard Plan onwards. The Workload Overview shows you your team's capacity utilization across a timeline. The utilization is calculated intelligently bas
article body: 🔐 The Workload section is available from the Standard Plan onwards. The Workload Overview shows you your team's capacity utilization across a timeline. The utilization is calculated intelligently based on planned tasks, bookings, and appointments, taking into account the time already logged for tasks. The Workload view always starts with today and only looks ahead into the future. This is for two important reasons: 1. Only currently open tasks and projects are considered. Looking at the past quickly becomes distorted once tasks and projects are completed. 2. Remaining effort on tasks is pushed into the future (from today until the task's end date). Today always plays an important role in how the remaining effort is distributed across the time period. You can learn more about this here. [!WARNING] Important: Even if a task has no planned effort, it will still be displayed here in the Workload within the Planner. The task will generally be shown, but won't be included in the Workload calculation. The Workload Overview and Its Features How to Access the Workload Overview Open the Planner from the main menu and select the "User" view. Selecting Which Users to Display Which users you want to see in the Workload Overview often depends on your use case. First, set a filter. If no filter is set here, only your own user will be displayed. Simply change the filter using the filter button in the upper area of the User sidebar. You can choose from three different selection options and combine them as you like: 1. Select individual users 2. Select teams (all users in the team) 3. Tags (all users from the previous filters who also have one of the selected tags) [!NOTE] Tip: Tags are excellent for skill management. Maintain your users' tags so you can filter by them in the Planner or search for them when assigning tasks. Weekly Working Hours / Available Capacity The dashed line in the Workload chart represents the available capacity of your users. The capacity can be specified for…
date published: 2026-07-08T14:30:54.838Z
date modified: 2026-07-08T20:20:46.130Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

Workload Calculation
type: Article
description: Workload calculation in awork is the most accurate calculation you can currently find in a work management tool, since it takes your planning, project management, and calendars into account. 🙌 Sure,
article body: Workload calculation in awork is the most accurate calculation you can currently find in a work management tool, since it takes your planning, project management, and calendars into account. 🙌 Sure, there are always special cases and edge cases that aren't covered yet, but we're actively working on improving the planning step by step. 🔐 Workload calculation is available starting with the Standard plan. The 10 Principles of Workload Calculation 1. Future Only The workload view only looks at today and the future. The past cannot be represented through completed tasks and projects or by pushing remaining planned effort into the future. 2. Nested Planning Levels There are two planning levels: Tasks and bookings in the timeline (rough) Tasks in the calendar (detailed) These planning levels are nested and work great together without causing double counting. This means concretely: if a user is assigned 6 hours to a task and that task is entered for 3 hours in the calendar, only 6 hours total will be recorded in the workload. 3. Calendar Always Counts Everything in your calendar (appointments and tasks in the calendar) is directly counted as workload. [!WARNING] Out of Office Entries: If the option "Load out of office entries and treat as absence" is enabled in the calendar integration settings, out of office entries from external calendars will be considered as absences and reduce the available capacity in the workload. The total duration of out of office time per day is displayed in the workload detail view. 4. Even Distribution The planned effort from bookings and tasks is distributed evenly across the available days within their time range. When available capacity varies on different weekdays, the even distribution adjusts proportionally accordingly. Tasks in the calendar only affect the day they start on (start time). Tasks without a time range (start and end time) have no direct impact on the workload. 5. Workload Doesn't Reduce Automatically (Tasks) The workload from…
date published: 2026-07-08T14:30:54.927Z
date modified: 2026-07-08T20:20:40.923Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

User Bookings
type: Article
description: What are Bookings? Similar to tasks, bookings schedule a user for a project over a selected time period. However, they're much simpler and faster to create than tasks. This makes "painting" allocation
article body: What are Bookings? Similar to tasks, bookings schedule a user for a project over a selected time period. However, they're much simpler and faster to create than tasks. This makes "painting" allocations super easy and quick. A booking always consists of a user, a project, and a planned effort value. You can also optionally add a note, which is helpful, for example, if you want to block off time but aren't quite sure yet whether the job will actually happen in that period. Creating, editing, and removing bookings You can create bookings in the timeline (in a project or workload overview) simply by clicking and dragging. The pre filled planned effort always corresponds to the user's full capacity during that time period. You can move bookings, extend them, shorten them, or edit them by clicking on the element. You can also create tasks from bookings by clicking the small icon on the right edge of the booking when you hover your mouse over the element. You delete bookings using the small X icon in the upper right corner of the element, which appears when you hover your mouse over it. Bookings within a project Within a project, you can create bookings in the timeline by clicking and dragging, just like tasks. The project is assigned automatically here, and you only need to set the user and the planned effort. Bookings in the workload view In the workload timeline, you can also create bookings by clicking and dragging. Since you're always in a user's row here, you only need to specify the project and the planned effort. Impact on workload through bookings The planned effort specified for a booking is distributed evenly across the available days for the user in that time period. If working hours vary between days, the distribution adjusts proportionally. Unlike tasks, remaining effort is not pushed into the future. For example, if you have a booking that started a week ago and extends another week, the effort on individual days remains unchanged as days pass. This is becau…
date published: 2026-07-08T14:30:55.214Z
date modified: 2026-07-08T20:20:23.765Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

The awork Planner Guide
type: Article
description: 1. Setup The Foundation for Smooth Planning 🛠️ Before you can start planning, you should prepare a few important things. This ensures your planning is realistic and doesn't end up in chaos. The plann
article body: 1. Setup The Foundation for Smooth Planning 🛠️ Before you can start planning, you should prepare a few important things. This ensures your planning is realistic and doesn't end up in chaos. The planner in awork connects your project management with your calendar. You can align tasks, meetings, and bookings directly with your team's capacity. For this to work, you need a solid setup. What belongs in your setup: Set your holiday region: So you know when your team is enjoying some well deserved time off. Activate calendar integration: Connect your Google or Outlook calendar, either yourself or centrally as an admin for your team. Configure work hours correctly: Nobody wants to be scheduled for 8 hours a day if they only work part time. So set your work hours! Maintain absences: Vacations, sick days, and so on belong right in the planner. You can even automate this through integrations with Personio or MOCO. Add skills and roles: Use tags to keep track of who can do what. Check permissions management: Who's allowed to see or edit projects and tasks? 💡 Tip: Remind your team to set these preferences right from the start. It saves a lot of confusion later on. 2. The Planner Views at a Glance 👀 Project View Shows you all active and planned projects Use filters (e.g., by team or priority), sorting, grouping, and columns Plan directly in the timeline with drag and drop Need to extend or move projects? Just drag them or adjust in the popup User View See your team members' tasks, bookings, and calendars here Filter by skills, tags, or projects Use the workload bar to spot overbookings Assign tasks directly, move them, or add comments 💡 Tip: You can also display your team's calendars via the user icon, so you keep an eye on meetings and routines too. 3. Plan Projects Smartly From Big Picture to Details ✨ In awork, you can build, structure, and align projects with your team's available capacity. You can decide flexibly whether you want to plan roughly or in detail, or combine bot…
date published: 2026-07-08T14:30:55.304Z
date modified: 2026-07-08T20:20:18.726Z
language: de
publisher: Awork
author: Awork
article section: Team & Ressourcen

The awork Product Roadmap
type: Article
description: How We Develop awork We follow a long term product vision with awork. This means we have a clear idea of where we're heading: team organization in its simplest and smartest form, tailored specifically
article body: How We Develop awork We follow a long term product vision with awork. This means we have a clear idea of where we're heading: team organization in its simplest and smartest form, tailored specifically to the needs of fast moving, project oriented teams. We're building the work management tool that enables these teams to collaborate more happily together. But that doesn't mean we know every feature in advance or can schedule and guarantee its development far ahead of time. We continuously collect feedback, wishes, and ideas from our users, conduct interviews, create concepts (and discard them again), and respond to developments in technology and the working world. Planning Horizons From all these sources, thousands of ideas emerge, which our product team filters, categorizes, and incorporates into our broader concepts. So there are typically different planning horizons: Over 12 18 months ahead, we know the broad topic areas in which we want to develop awork further (for example, resource planning or process automation). For areas coming up around the next 6 months , we start creating and testing concrete concepts. Our next release we know in great detail and can usually announce its launch down to the week. We typically aim for a release roughly every 8 weeks (you can find the overview of past releases here) and break our larger projects into corresponding components. Since this doesn't always make sense, we deviate from this rule on a case by case basis as needed. The Current Roadmap We regularly publish the current status of our roadmap on our website: https://www.awork.com/roadmap/. ☝️ Note : In our awork Community under News , you'll also find regular updates about our roadmap, written by our product team. How to Contribute Your Ideas ☝️💡 If you have an idea or a wish for how we can make awork even better for users like you, we'd love to hear about it. The perfect place for this is our awork Community. There you can describe your idea, attach screenshots and vide…
date published: 2026-07-08T14:31:21.130Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

awork Design Update: What's New?
type: Article
description: You can find the complete article on our blog. Where Do I Find What? The navigation has fundamentally changed. Here's a quick overview of the most important changes: General search now accessible by c
article body: You can find the complete article on our blog. Where Do I Find What? The navigation has fundamentally changed. Here's a quick overview of the most important changes: General search now accessible by clicking the magnifying glass icon in the top left of the main menu, or via the floating action bar at the bottom center Dashboard now called Home , top left in the main menu Projects in main menu accessible via Favorites, External Projects, and My Projects (sections can be customized in account settings) Help and documentation now accessible via the question mark icon at the bottom left of the main menu User overview now accessible via workspace settings at the bottom left of the main menu User profile now accessible by clicking your profile picture at the bottom left of the main menu Timer now accessible by clicking the play button in the floating action bar at the bottom center Project notifications now accessible via the bell icon at the bottom left of the main menu Messages, comments, and mentions now accessible via the inbox icon at the top left of the main menu Global action button has been removed; search and quick actions are now directly accessible via the floating action bar at the bottom center Frequently Asked Questions When will my workspace get the update? The rollout starts in early July and will be phased in over four to six weeks. You'll receive a notification as soon as your workspace is ready. New workspaces created from the start of the rollout will have the new awork immediately. Where is the support chat now? The help button is still there in the new interface, located in the main menu. You can find it at the bottom left by clicking the question mark icon. Alternatively, you can reach us anytime at support@awork.com. I can't find my projects anymore. Where are they? The projects section in the main menu is now divided into Favorites, External Projects, and My Projects. You can access your projects through these or directly via the search function. …
date published: 2026-07-08T14:31:21.037Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

Product Update: February
type: Article
description: TL;DR New highlights in awork are the planned effort hierarchy (with practical example), Gantt view & MFA Coming next on the roadmap are project and task keys, complex filters & cross project task lis
article body: TL;DR New highlights in awork are the planned effort hierarchy (with practical example), Gantt view & MFA Coming next on the roadmap are project and task keys, complex filters & cross project task lists Reading tip on the topic "Why we build awork for agencies (and how)" from CPO Lucas Feature Highlights Overview New Planned Effort Hierarchy Planned effort in awork now follows a clear hierarchy: from project through lists down to individual tasks and subtasks. This solves a real agency problem: until now, you could quickly see whether you were still on budget overall for a project, but not whether the planned efforts for individual line items like "creative" had already been exceeded. Example: you're planning a project with a 100 hour budget, split into strategy (30h), creative (50h), and implementation (20h). If creative takes 60 hours to complete but you're only at 90 hours overall, everything looks good at first glance. In reality, though, you're short 10 hours elsewhere often exactly where the higher hourly rates apply. This impacts profitability and quickly leads to uncomfortable renegotiations with clients. Here's how to use the new planned effort hierarchy: Create a separate list in your project for each quote line item (e.g., strategy, creative, implementation) Set the corresponding planned effort directly at the list level (e.g., 30h, 50h, 20h) Distribute the list's planned effort across tasks and subtasks to "consume" the budget at the list level You can now see as the project progresses how much effort is still available per list (line item) not just for the overall project. This gives you early warning signals if things are getting out of hand, so you can course correct in time. More details on the planned effort hierarchy Gantt View for Projects You can now visualize project plans in the timeline as a classic Gantt view with one click. This makes all dependencies clear and keeps your timings under control. It's especially useful for projects that run in…
date published: 2026-07-08T14:31:22.086Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

Product Update: March
type: Article
description: TL;DR Highlights : awork Forms (with practical example), Project and Task Keys, manual automation triggers & calendar updates On the Roadmap : Workflows, custom task lists, and design update Reading t
article body: TL;DR Highlights : awork Forms (with practical example), Project and Task Keys, manual automation triggers & calendar updates On the Roadmap : Workflows, custom task lists, and design update Reading tip about the new UI design from CPO Lucas Feature Highlights at a Glance awork Forms: Receive customer tasks in a structured way Know the feeling? Customer tasks often come in unstructured form and through various channels. Before actual work can begin, someone has to gather all the info and create the task properly. To solve this problem, we've introduced awork Forms: a tool that lets you build forms for task creation in awork. awork Forms is open source, completely free, and you can even self host it. Here's an example: Your customer wants changes to their website. Instead of sending an email saying "Can you take a look at this?", they use the form link you created for them. The customer fills out the (required) fields, provides the URL, adds a screenshot, and describes the desired change right there. They submit and the task lands automatically in the right project, in the right list, with all the info your team needs optionally assigned to a specific person and prioritized. That's the end of back and forth or missing information (hopefully). Try awork Forms Learn more about awork Forms Project and Task Keys Every project now has a unique key (e.g., ACME), which you can also customize. Each task gets a permanent number (ACME 42). From now on, you have clear references in awork that you can use in Slack, emails, or calls. This means you spend less time searching or asking follow up questions. You can control the visibility of these keys at both workspace and project level: Admins can enable keys in the workspace settings for all projects (General Task Settings Show Project & Task Keys for all projects). Project managers can override key visibility per project in their project settings (General Task and Project Key). Learn more about Project & Task Keys Manual Automati…
date published: 2026-07-08T14:31:21.377Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

Release History
type: Article
description: 2026 04.06.26 Fully Functional MCP Server No more missing endpoints The awork MCP Server now supports the complete awork API. AI agents connected via Claude, ChatGPT, or other MCP compatible clients h
article body: 2026 04.06.26 Fully Functional MCP Server No more missing endpoints The awork MCP Server now supports the complete awork API. AI agents connected via Claude, ChatGPT, or other MCP compatible clients have access to everything in awork no more workarounds for missing endpoints. External AI agents that truly understand awork Thanks to embedded access to awork documentation and best practices, your AI agent doesn't just know the API it also knows how to use awork correctly. The result: fewer errors, more reliable results for complex tasks. Leaner, faster, further A smaller MCP footprint means less token consumption per session complex agent workflows stay efficient throughout. Setup: one URL, one login, done. 20.05.26 Copy Docs as Markdown (.md) Export content with one click Open an awork Doc, click the action menu, and select "Copy as Markdown". The content lands directly in your clipboard, ready to paste into Notion, GitHub, Slack, or any other tool that supports Markdown. Headings, tables, lists, code blocks, and text formatting all stay intact. Structure and context come along Every export includes a YAML header with the document name and a link back to the source in awork. Inline comments get resolved into their own section at the end of the export. 30.04.26 Workflows Unified processes for all your projects Use Workflows to define recurring processes once (statuses, automations, and custom fields for tasks), then apply that workflow to the projects you choose. Update the workflow, and all connected projects automatically adjust. Set up projects quickly and securely Assign a workflow to a project template to launch new projects with the right process built in. Already have a well configured project? Save it as a workflow in project settings and roll those settings out to as many projects as you want. Get started with workflows When you connect an existing project to a workflow, a setup wizard guides you through the process. In project settings, you'll see exactly wh…
date published: 2026-07-08T14:31:21.245Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

New Planned Effort Hierarchy
type: Article
description: New: Planned values now follow a clear hierarchy, starting with your project budget and flowing through the new list planned effort down to individual tasks and subtasks. Subtasks consume the planned
article body: New: Planned values now follow a clear hierarchy, starting with your project budget and flowing through the new list planned effort down to individual tasks and subtasks. Subtasks consume the planned effort of their parent task, which means no more double counting. You can see and trace the comparison between planned and tracked effort at all levels in Project Times. How it worked before Each task had its own planned value. There was no connection between parent and subtasks. Planned values from parent and subtasks were added together; the sum gave you the total planned time for the project. How it works now Planned effort is consumed along the hierarchy, not added up. Subtasks always relate to the planned effort of their parent task and "consume" that portion. In Project Times, you see at every level what's planned, what's distributed to subtasks, and what's been tracked. Setting planned values in awork When you set a planned value, you'll see two displays Available (top down): shows how much planned effort is still free at the higher level. Assigned (bottom up): shows the planned values already used in the lower structure. So you can either distribute downward from your total planned effort or derive upward based on your detailed planning. Impact on workload For parent tasks, only the portion that hasn't been distributed to subtasks counts toward workload. You can set workload manually: each team member can have their own workload value, even if it differs from the task's planned value (for example, if you mainly plan with parent tasks). KPIs There are fewer, clearer KPI blocks in task and project details. The "Planned vs. Tracked" widget now consistently follows the hierarchy (no double counting). Setting: temporarily disable If the switch is disrupting your planning, you can temporarily turn off hierarchical reporting in your workspace settings. A heads up: this option is temporary. We recommend switching over soon to avoid double counting going forward. What sh…
date published: 2026-07-08T14:31:22.663Z
date modified: 2026-07-08T19:49:45.045Z
language: de
publisher: Awork
author: Awork
article section: Updates & Feedback

awork Pricing Explained
type: Article
description: At awork, we have many different customers with different needs. That's why we offer various awork pricing plans that work really well for different types of teams. Below, you'll first get a general o
article body: At awork, we have many different customers with different needs. That's why we offer various awork pricing plans that work really well for different types of teams. Below, you'll first get a general overview of the plans, and then at the end you'll find a detailed table. To see the different prices, head over to www.awork.com/de/preise What does awork cost? The price of awork depends on various factors like the plan you choose and the contract length. A free trial version is available. It runs for 14 days without payment details and without automatic renewal. Monthly prices, for example in the Basic plan, start from 8 € per user per month. You can also choose annual or 2 year plans, which offer lower prices through discounts. What pricing models are available? awork offers five pricing tiers suitable depending on your team size and needs: Basic (mini teams, recommended for around 1 5 users) Standard (recommended for 2 20 users) Professional (recommended for 5 100 users) Enterprise (recommended for 20 200 users) Enterprise+ (recommended for 100+ users, personalized support) Features by plan Basic Docs: Limited (1 space) Unlimited projects Time tracking Time reports per project Personal planner Standard integrations Mobile and desktop app 1 project and task template 1 custom field awork Connect Retainer budgets Chat and email support awork AI (Beta) Standard Includes all Basic features plus: Docs at project level Workload overview in planner Team structure 3 custom fields (each for projects and tasks) 6 templates (each for projects and tasks) 1 automation per project Absences Advanced permission management Autopilot awork AI (Beta) Professional Includes Standard features plus: Unlimited docs access Custom subdomain Time tracking settings Comprehensive global time reports Private projects Unlimited custom fields Unlimited automations Advanced integrations Phone support awork AI (Beta) Enterprise Includes everything from Professional plus: Single Sign On (SSO) and SCIM …
date published: 2026-07-08T14:31:20.328Z
date modified: 2026-07-08T19:38:25.587Z
language: de
publisher: Awork
author: Awork
article section: Vertragliches & Kooperationen

MCP Server
type: Article
description: Access your awork data directly from your AI chats. With the MCP Server, you can connect your awork Workspace directly to ChatGPT, Claude, or other AI chats and give your AI assistant access to tasks,
article body: Access your awork data directly from your AI chats. With the MCP Server, you can connect your awork Workspace directly to ChatGPT, Claude, or other AI chats and give your AI assistant access to tasks, projects, docs, and more from your awork Workspace. What you can do with it Once connected, your AI assistant can act as your personal awork assistant. For example, you can ask it to: Search for and summarize tasks or projects ("Summarize the Website Redesign project from awork") Work with Docs ("Find the Client Report Doc in awork and check it for errors") Give you an overview of your current tasks Prepare status updates based on project information All actions respect your existing permissions and access rights in awork. Features The awork MCP Server gives you access to all of awork's features. The AI tool can perform actions to retrieve data from awork or trigger processes like creating projects and much more. Permissions The awork MCP Server uses the same permissions as your user account in awork. This means, for example, that it can only see projects you have access to. MCP Server URL Use this URL to connect to the awork MCP Server. https://api.awork.com/api/v1/mcp Connect awork with ChatGPT Go to Apps in ChatGPT, search for awork , and click Connect . Then follow the instructions to log in with your awork account. Connect awork with Claude Setup takes just a few steps. Claude's Custom Connector feature is continuously being developed, so menu positions and functionality may change. 1. Open Claude Settings 1. Open Claude 2. Open Settings 3. Open Connectors 2. Create a New Connector 1. Select Customize 2. Click + 3. Select Create custom connector 4. Enter as the name 5. Enter [](https://api.awork.com/api/v1/mcp) as the URL 6. Save the connector 3. Authenticate and Get Started 1. Authenticate with your awork account when prompted 2. In a new chat, make sure the awork connector is active 3. For example, ask: "Summarize the Website Redesign project from awork" 💡 Depen…
date published: 2026-07-08T14:30:48.344Z
date modified: 2026-07-08T16:47:30.961Z
language: de
publisher: Awork
author: Awork
article section: awork AI

FAQ
type: Article
description: Top 20 Most Frequently Asked Questions About Data Protection, Security & AI at awork Data Processing Contracts & Data Protection 1. What role does awork play in processing personal data? awork acts as
article body: Top 20 Most Frequently Asked Questions About Data Protection, Security & AI at awork Data Processing Contracts & Data Protection 1. What role does awork play in processing personal data? awork acts as a data processor according to Article 28 of the GDPR. 2. Where is our customer data stored? Primarily in Germany (Microsoft Azure Germany). 3. Is data processed or transferred outside the EU? In selected cases, yes (for example, support and communication services), exclusively with Standard Contractual Clauses and/or where an adequacy decision exists. 4. Does awork conduct Transfer Impact Assessments (TIAs)? Yes, whenever required for transfers to third countries. 5. Which sub processors does awork use and what for? awork uses selected sub processors to operate the platform and provide supporting support and service functions. You can find the complete, up to date list of all sub processors including their purpose and location here . 6. Can I object to the use of a new sub processor? Yes, for legitimate reasons, as governed in the data processing agreement. 7. Is there a Data Protection Officer? Yes, PROLIANCE GmbH (external DPO). 8. Can I delete my data myself? Yes, workspace admins can delete the workspace themselves. 9. How long is data retained after deletion? Approximately 30 days, unless legal obligations require otherwise. 10. Is awork compliant with GoBD? awork supports GoBD compliant usage; responsibility for correct implementation lies with the customer. Security & Information Security 1. Is awork ISO 27001 certified? Yes, ISO/IEC 27001, including product, operations, and internal processes. 2. Is the Microsoft data center secure? Yes, Azure Germany meets ISO 27001, SOC 1/2, and BSI C5, among others. 3. Does Microsoft have access to our data? No. The Azure tenant is controlled exclusively by awork. 4. Can awork employees easily view our workspace? No. Access only in exceptional cases, strictly limited (least privilege principle). 5. Is there tenant separation…
date published: 2026-07-08T14:31:24.494Z
date modified: 2026-07-08T14:32:28.657Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Key Documents & Certificates
type: Article
description: Here's a quick overview of our most important documents awork Terms and Conditions Data Processing Agreement including a list of all subprocessors awork APP Privacy Policy ISO 27001:2022 Certificate N
article body: Here's a quick overview of our most important documents awork Terms and Conditions Data Processing Agreement including a list of all subprocessors awork APP Privacy Policy ISO 27001:2022 Certificate Need a Data Processing Agreement customized for your company? No problem! As a Workspace Admin, you can personalize our signed Data Processing Agreement for your company directly in the app and then sign it yourself. More Information If you're an applicant or partner, you can find the relevant privacy policies for you here. For more information about our ISMS, check out trust.awork.com . If you have any questions, feel free to reach out to us anytime at privacy@awork.com or security@awork.com. Documents we're happy to provide upon request Product description & Security overview Backup and restore process overview for ISO 9001 certification purposes Security Factsheet Certificates and attestations for our data center ICT Security requirements awork
date published: 2026-07-08T14:31:24.393Z
date modified: 2026-07-08T14:32:28.300Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Incidents & Security Notifications
type: Article
description: Security means being prepared Even the best security measures can't completely prevent incidents from happening. That's why awork has an established incident response and breach notification process i
article body: Security means being prepared Even the best security measures can't completely prevent incidents from happening. That's why awork has an established incident response and breach notification process in place to make sure that security relevant events are quickly identified, assessed, and resolved. How to report issues If you notice a potential security incident or vulnerability in awork, you can reach out to our security team anytime by email: 📧 security@awork.com We'll review every report right away and let you know what happens next. How we handle security incidents All security relevant events are centrally logged and assessed through technical monitoring systems and internal reporting channels. awork maintains a documented incident response process that covers technical, organizational, and communication measures. This process defines clear responsibilities, escalation paths, and timelines including the mandatory notification requirements under GDPR. After each incident, we analyze the root causes and incorporate any improvements into our Information Security Management System (ISMS). We provide customers with a summary of our incident response policy or corresponding documentation upon request as part of a security review or audit . Responsible Disclosure We appreciate reports from security researchers and users who help us keep awork secure. Please report any vulnerabilities you discover responsibly ("Responsible Disclosure") and don't run tests that could impact other customers' systems or data. We'll handle your report confidentially and give you feedback as soon as our analysis is complete.
date published: 2026-07-08T14:31:24.291Z
date modified: 2026-07-08T14:32:28.223Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

awork and AI
type: Article
description: Our Approach to AI awork uses Artificial Intelligence (AI) responsibly, transparently, and purposefully. AI features support you in your daily work and don't replace human decisions or judgments. AI T
article body: Our Approach to AI awork uses Artificial Intelligence (AI) responsibly, transparently, and purposefully. AI features support you in your daily work and don't replace human decisions or judgments. AI Technology & Infrastructure awork uses the Microsoft Azure OpenAI Service. AI processing takes place within Europe (data center: Sweden Central). AI services are operated under Microsoft's Enterprise security and compliance standards. No self hosted or uncontrolled third party AI systems are used. This architecture ensures a high level of security, availability, and regulatory compliance. AI Usage in awork AI features support you with things like: Text suggestions, Summaries, Recommendations, Automations in your work context. The AI processes only workspace data that you have access to. AI makes no automated decisions with legal or comparable significant effects. Default Activation & Your Control AI features are enabled by default in the product. You, as a workspace administrator, can turn off the AI feature whenever you want. Once you disable it, the AI's access to workspace data is completely blocked. No AI processing happens once the feature is disabled. This way, you always have full control over how AI is used. Data Protection & AI AI processing follows the same data protection and security standards as all other awork features. Your data is never used to train general AI models. No AI training happens with your data. Data transfer is encrypted. AI content isn't logged or permanently stored unless it's needed for processing. A built in content filter blocks abusive or potentially harmful content. Classification Under the EU AI Act Based on the current features: awork's AI features fall into the low risk category according to the EU AI Act. awork doesn't provide high risk AI systems. No prohibited AI practices under the EU AI Act are used. The classification and use of AI is continuously reviewed in light of regulatory developments. Governance & Responsibilities AI u…
date published: 2026-07-08T14:31:24.190Z
date modified: 2026-07-08T14:32:28.156Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Technical & Organizational Measures (TOMs)
type: Article
description: Security at every level Information security at awork isn't a one time project for us it's part of what we do every single day. We protect your customer data through a combination of technical, organi
article body: Security at every level Information security at awork isn't a one time project for us it's part of what we do every single day. We protect your customer data through a combination of technical, organizational, and procedural measures that meet the requirements of ISO 27001 . All measures are regularly reviewed, documented, and continuously improved as part of our Information Security Management System (ISMS) . Technical Measures | Area | Measures | | | | | Access Control | Data centers are operated by Microsoft Azure in Germany (Frankfurt & Berlin) and meet ISO 27001, SOC 2, and BSI C5 standards. Physical access is strictly regulated. | | Authentication | System access is exclusively through individual accounts with two factor authentication. Access rights are role based and regularly reviewed. | | Authorization / Permission Management | Team members only get access to the systems and data they need for their work (need to know principle). All changes are logged and approved. | | Encryption | All data is encrypted both at rest and in transit (AES 256 / TLS 1.2+). Customer data in awork is logically separated from each other. | | Backup & Recovery | Automated daily backups in separate Azure storage areas; regular restore tests; defined recovery time objectives. | | Network Security | Segmentation through firewalls and access restrictions; continuous monitoring for unauthorized activities. | | System Hardening & Patch Management | Regular updates, automated security scans, vulnerability management through centralized tools. | | Incident Response & Monitoring | 24/7 monitoring of critical systems; defined incident response process with escalation procedures and documentation of all incidents. | Organizational Measures | Area | Measures | | | | | Information Security Management (ISMS) | Implementation and documentation of all security policies in accordance with ISO 27001; regular internal audits. | | Data Protection Management | External Data Protection Officer (PROLIA…
date published: 2026-07-08T14:31:24.091Z
date modified: 2026-07-08T14:32:28.097Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Sub-Processors & Data Flows
type: Article
description: Why Transparency Matters Our customers trust us with their most valuable data projects, tasks, teams, and ideas. That's why it's obvious to us: you should always know who processes your data and where
article body: Why Transparency Matters Our customers trust us with their most valuable data projects, tasks, teams, and ideas. That's why it's obvious to us: you should always know who processes your data and where it happens. All sub processors we use are carefully selected by us, contractually obligated, and regularly reviewed. We have Data Processing Agreements (DPAs) in place with all service providers in accordance with Article 28 of the GDPR. Our Current Sub Processors | Provider | Purpose | Processing Location | Security Measures | | | | | | | Microsoft Azure (Germany) | Hosting & infrastructure for awork | Germany (Frankfurt & Berlin) | DPA with Microsoft, ISO 27001 / SOC 2 / BSI C5, encryption at rest & in transit | | Microsoft Azure Front Door / CDN | Fast & secure delivery of the application (Content Delivery Network) | EU; technically necessary short term worldwide when accessed outside EU | Data residency guarantee, SCC/DPF protection, no content storage | | Microsoft Azure OpenAI (EU) | Optional AI feature (e.g. text & automation suggestions) | EU (Sweden Sweden Central) | No data transfer outside EU, no training on customer data, DPA with Microsoft | | Twilio Segment | Technical data forwarding for support and event analysis | EU / USA | DPA + SCC + DPF certification, data minimization, encrypted transfer | | Intercom Inc. | In app support, help center, and system notifications | USA | DPA + SCC + DPF (certification), ISO 27001 / SOC 2, TLS encryption | | Birdie (Philo Labs, France) | Bug reporting tool for error tracking in the product | France (EU) | DPA with exclusive EU processing, no third country transfer, automatic deletion after 90 days | How We Conduct Audits and Reviews The type of review depends on the size and structure of each sub processor: For global cloud providers (e.g. Microsoft, Twilio, Intercom), traditional on site audits are not planned. Instead, we rely on: regularly published audit reports (e.g. SOC 2, ISO 27001, BSI C5), contractually guara…
date published: 2026-07-08T14:31:23.986Z
date modified: 2026-07-08T14:32:28.030Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Data Protection and GDPR at awork
type: Article
description: Data Protection at awork Protecting your personal data is really important to us at awork. We process data exclusively in line with the EU General Data Protection Regulation (GDPR) and according to cl
article body: Data Protection at awork Protecting your personal data is really important to us at awork. We process data exclusively in line with the EU General Data Protection Regulation (GDPR) and according to clearly defined legal and organizational requirements. Roles & Responsibilities awork processes personal data in clearly defined roles: awork acts as a data processor according to Article 28 GDPR for your customer data. You as our customers remain the data controller for the content and personal data you process in awork. Data protection related decisions and processes are organizationally anchored and documented. Hosting & Data Processing awork platform hosting exclusively in Germany Your own dedicated tenant at Microsoft Azure Germany, controlled exclusively by awork Primary data processing within the European Union In selected cases, data transfers to third countries can occur, for example as part of support or communication services In these cases, data transfers only happen on the basis of appropriate safeguards, particularly: EU Standard Contractual Clauses (SCCs) Adequacy decisions by the European Commission (where applicable) Sub processors awork uses sub processors exclusively for operating the platform as well as for support and service offerings. Sub processors only get access to personal data when it's absolutely necessary for the specific purpose. Access is limited to clearly defined, selected use cases. We carefully select all sub processors, bind them contractually, and check them regularly. We provide you with a current overview of all sub processors transparently. Data Protection Organization External Data Protection Officer: PROLIANCE GmbH, Munich Established data protection policies and processes Regular training and awareness raising for employees Defined processes for data protection requests and data subject rights Contracts & Documents Data Processing Agreement (DPA) according to Article 28 GDPR Privacy Policy Sub processor List Transparency & Conta…
date published: 2026-07-08T14:31:23.874Z
date modified: 2026-07-08T14:32:27.967Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

Information Security & ISO 27001:2022
type: Article
description: Our Approach to Information Security Protecting your customer data and information is our top priority at awork. We rely on clearly defined processes, responsibilities, and internationally recognized
article body: Our Approach to Information Security Protecting your customer data and information is our top priority at awork. We rely on clearly defined processes, responsibilities, and internationally recognized standards to ensure a high and sustained level of security. ISO 27001 & Information Security Management System (ISMS) awork is certified according to ISO 27001. You can download our current certificate here. Our Information Security Management System (ISMS) ensures that information security is implemented systematically, monitored, and continuously improved. The certification scope covers: the awork SaaS platform, all internal systems and processes for product development, deployment, and operation, all employees involved in these processes. Responsibilities for Information Security At awork, responsibility for information security is clearly divided and anchored at the leadership level: Our CTO is responsible for technical information security, particularly regarding product, infrastructure, and system architecture. Our COO is responsible for organizational and procedural information security, including governance, policies, compliance, and internal processes. Security related decisions are coordinated jointly and reviewed regularly. Management is actively involved in further developing the ISMS. This division ensures that technical and organizational security aspects are considered holistically. Core Security Principles Established ISMS according to ISO 27001 Regular risk analyses and internal audits Clear separation of technical and organizational responsibilities Documented processes for handling security incidents Continuous review and improvement of security measures Transparency & Scope To ensure a high level of security, we do not share detailed technical or architectural information publicly. We're happy to provide further information as part of individual security reviews or upon request. Just send us an email to security@awork.com. You can also find more info…
date published: 2026-07-08T14:31:23.769Z
date modified: 2026-07-08T14:32:27.903Z
language: de
publisher: Awork
author: Awork
article section: Trust Center

How Other Agencies Work with awork
type: Article
description: Want to know how other agencies use awork to plan projects more efficiently, maximize team capacity, or optimize time tracking? Then we've got something for you! In our Customer Stories, we share real
article body: Want to know how other agencies use awork to plan projects more efficiently, maximize team capacity, or optimize time tracking? Then we've got something for you! In our Customer Stories, we share real workflows and practical insights from agencies working with awork from boutique creative teams to large agency groups. They share how they: increased their billability, boosted their efficiency by 50%, reliably tracked 98% of their hours, brought clients directly into their projects, and finally got rid of tool chaos (and excessive tool costs). Learn firsthand which features are particularly helpful, which processes have changed, and which learnings you can apply directly to your team. Check out the case studies Get inspired maybe you'll find exactly the solution you've been looking for! 🚀
date published: 2026-07-08T14:31:23.673Z
date modified: 2026-07-08T14:32:27.825Z
language: de
publisher: Awork
author: Awork
article section: Referenzen

Onboarding Packages
type: Article
description: awork is simple and quick to set up especially for users who don't have much experience with project management otherwise. That said, particularly in larger teams, targeted guidance from our team can
article body: awork is simple and quick to set up especially for users who don't have much experience with project management otherwise. That said, particularly in larger teams, targeted guidance from our team can make the process easier and faster. Team Onboarding Guarantee We offer the Team Onboarding Guarantee to our Professional and Enterprise customers with a team size of 10 users or more . This guarantee is built on a structured onboarding program that our customers go through. Beyond that, we especially support our Enterprise customers upon request throughout the implementation process from initial configuration and data migration, to integration with your existing infrastructure, all the way to regular training sessions for all users. We have a dedicated consulting team for this who know awork inside and out and are happy to share best practices from previous projects with you. So we can discuss your needs and put together a suitable offer for you, please reach out to us at sales@awork.com or book a free initial consultation directly with us.
date published: 2026-07-08T14:31:23.570Z
date modified: 2026-07-08T14:32:27.756Z
language: de
publisher: Awork
author: Awork
article section: Hilfe erhalten

Onboarding Tutorial
type: Article
description: The awork Onboarding Tutorial helps new users get to know their workspace step by step. It walks you through important features like creating projects, tracking time, working with docs, or using the p
article body: The awork Onboarding Tutorial helps new users get to know their workspace step by step. It walks you through important features like creating projects, tracking time, working with docs, or using the planner. As an admin, you can decide which parts of the tutorial are visible for which roles . This keeps onboarding clear and relevant for example, for internal team members, external users, or admins. Key Benefits and Use Cases Not every role needs all the content. By customizing your onboarding, you can: Reduce complexity for new users Focus content on the specific role help your team get up and running faster The tutorial automatically adapts to the role settings you define. How to Set Up the Onboarding Tutorial What Admins Can Control in the Onboarding Tutorial In the permission settings for a role, admins can show or hide specific onboarding sections for users: Onboarding Progress Controls whether users with this role can see the leaderboard Admin Tasks (admin role only) Shows or hides admin related content in the onboarding Time Tracking Shows or hides onboarding tasks for time tracking Docs Shows or hides onboarding tasks for awork Docs Planner Shows or hides onboarding tasks for the planner Turn Sections On or Off for a Role 1. Open Settings 2. Go to Rights Management 3. Select the General Permission Roles you want to edit 4. Scroll down to Visibility of Tasks in Onboarding Tutorial 5. Enable or disable individual elements using the eye icon ( Show/Hide ) Your changes apply to all users with this role. [!WARNING] When admins disable a section for a role: users won't see the corresponding onboarding tasks anymore hidden tasks won't count toward onboarding progress the tutorial stays focused on relevant content This way, every role gets a customized onboarding without unnecessary complexity. How the Leaderboard / "Team Progress" Works The Leaderboard shows how far users in your workspace have progressed through the onboarding tutorial. It makes progress visible an…
date published: 2026-07-08T14:31:23.470Z
date modified: 2026-07-08T14:32:27.690Z
language: de
publisher: Awork
author: Awork
article section: Hilfe erhalten

Junico Partnership
type: Article
description: Junico helps companies find unique freelance talent that is verified, certified, tested, and highly motivated. The Junico team knows every freelancer in the community personally and connects companies
article body: Junico helps companies find unique freelance talent that is verified, certified, tested, and highly motivated. The Junico team knows every freelancer in the community personally and connects companies directly with suitable candidates. This personal approach is the foundation for more than 8,000 successful placements. Junico's motto: Only freelancers we'd stake our reputation on. [!NOTE] All freelancers on Junico's platform have free access to awork and can collaborate with you via awork Connect. Key Benefits and Use Cases Use the Junico partnership when you want to find talent quickly and keep collaboration simple: Find vetted freelancers that are verified, certified, and tested Get handpicked matches through Junico's personal placement process Collaborate seamlessly in awork since Junico freelancers have free access to awork Invite freelancers via awork Connect to work together in your awork project How to Use the Junico Partnership Find and Select a Freelancer on Junico Create a Junico account: Create Junico Account Post a job or reach out to Junico's experts about what you're looking for Get handpicked profiles Start a conversation with the freelancers Choose your favorite and start collaborating Collaborate in awork via awork Connect Create a new project in awork or open an existing project Invite the freelancer to the project via awork Connect FAQ What is Junico? Junico is a platform where companies find unique freelance talent that is verified, certified, tested, and highly motivated. The Junico team personally connects companies with suitable freelancers. How does Junico match me with suitable freelancers? You post a job or contact Junico's experts. Junico then sends you handpicked profiles that match your requirements. Do Junico freelancers have access to awork? Yes. All freelancers on Junico's platform have free access to awork. How do I invite a Junico freelancer to collaborate in awork? Create a new project in awork or open an existing project, then invi…
date published: 2026-07-08T14:31:20.237Z
date modified: 2026-07-08T14:32:24.580Z
language: de
publisher: Awork
author: Awork
article section: Andere Integrationen

noCRM Integration
type: Article
description: ☝️ We're currently revamping our help center article on no|crm integration . If you have any questions, feel free to reach out to us anytime: support@awork.com.
article body: ☝️ We're currently revamping our help center article on no|crm integration . If you have any questions, feel free to reach out to us anytime: support@awork.com.
date published: 2026-07-08T14:31:20.153Z
date modified: 2026-07-08T14:32:24.239Z
language: de
publisher: Awork
author: Awork
article section: Andere Integrationen

Importing Data from Meistertask
type: Article
description: First, you need to export your data from Meistertask. You can find instructions on how to export your data here: Export data from Meistertask. Meistertask exports the data as a .csv file. You can open
article body: First, you need to export your data from Meistertask. You can find instructions on how to export your data here: Export data from Meistertask. Meistertask exports the data as a .csv file. You can open this with Excel. All the data is separated by commas in a single column. You can split the data into individual columns as follows: 1. Select the column containing the data 2. In Excel, go to Data and then Text to Columns 3. A pop up window will appear. Select the Delimited option 4. Choose the Comma option and click Finish Now the data will be displayed in individual columns. From here, you can copy the data into the awork import template. The field mapping is as follows: | awork | Meistertask | | | | | Project Name | Field not available in Meistertask export | | Client | Field not available in Meistertask export | | Task Name | name | | Description | notes | | Activity | Field not available in Meistertask export | | Start Date | Field not available in Meistertask export | | End Date | due date | | Planned Effort | Field not available in Meistertask export | | Assignee | assignee | | Status | section | After that, you can upload the data to awork as described here.
date published: 2026-07-08T14:31:19.547Z
date modified: 2026-07-08T14:32:24.164Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Importing Data from Trello
type: Article
description: Watch video First, you'll need to export your data from Trello. You can find instructions on how to export your data here: Exporting Data from Trello. ☝️Important: Trello only allows data exports for
article body: Watch video First, you'll need to export your data from Trello. You can find instructions on how to export your data here: Exporting Data from Trello. ☝️Important: Trello only allows data exports for Business Class customers. An alternative is to install the Trello Chrome Extension. Trello exports your data as a .csv file. You can open this with Excel. All your data will be separated by commas in a single column. You can split the data into individual columns like this: 1. Select the column with your data 2. Go to Data in Excel and then select Text to Columns 3. A pop up will appear. Now select the option Delimited 4. Choose the option Comma and click Finish Data Mapping Your data will now be displayed in individual columns. You can now copy this data into the awork import template. The field mapping is as follows: | awork | Trello | | | | | Project Name | Board Name | | Client | Name | | Task Name | Field not available in Trello export | | Description | Desc | | Activity | Field not available in Trello export | | Start Date | Field not available in Trello export | | Due Date | Due | | Planned Effort | Field not available in Trello export | | Assignee | Members | | Status | idList | Data Mapping via Chrome Extension | awork | Trello | | | | | Project Name | Board Name | | Client | Field not available in Trello export | | Task Name | Title | | Description | Description | | Activity | Field not available in Trello export | | Start Date | Field not available in Trello export | | Due Date | Due | | Planned Effort | Field not available in Trello export | | Assignee | Members | | Status | List | After that, you can upload your data to awork as described here.
date published: 2026-07-08T14:31:16.609Z
date modified: 2026-07-08T14:32:23.616Z
language: de
publisher: Awork
author: Awork
article section: Datenimport

Google Drive/Microsoft OneDrive Integration
type: Article
description: Use this integration when you want files to stay in their original storage location but still be visible in awork. Key Benefits and Use Cases Attach files from your cloud storage to items like tasks,
article body: Use this integration when you want files to stay in their original storage location but still be visible in awork. Key Benefits and Use Cases Attach files from your cloud storage to items like tasks, projects, and comments Keep files in your cloud storage while linking them in awork at the same time Share context in comments by inserting a linked file placeholder [!NOTE] Important: When you delete a linked cloud file in awork, only the link to awork is removed. The file remains in your cloud storage. How Google Drive and Microsoft OneDrive Integration Works Attaching a File from Google Drive or OneDrive 1. When uploading, select your cloud storage. A login window will open (if no window appears, see the troubleshooting section below) 2. Sign in with your account and browse your cloud storage 3. Select the file you want to attach 4. The file will then appear in your task, project, or as a placeholder in your comment Troubleshooting and Best Practices If linking files isn't working as expected, check here: The Login Window Isn't Opening If the pop up window doesn't open automatically, your browser is probably blocking it. Allow pop ups for your awork URL and then select your cloud storage again. Chrome: Click the icon in the address bar (top right) that indicates a blocked pop up, and allow pop ups for your awork URL Firefox: Click Settings in the yellow notification bar and allow the pop up for your awork URL Safari: Click the notification about blocked pop ups in the address bar (or the small window icon) to open the window. If that doesn't help, your browser may be blocking required cookies Edge: Click the icon in the address bar (top right) that indicates a blocked pop up, and allow pop ups for your awork URL Google Drive Connection Fails If the connection between Google Drive and awork fails, your domain might not allow additional app connections. Try this: Go to Google Drive Settings (Gear Icon) ⚙️ Manage apps Disconnect from Drive [!WARNING] Important: If you s…
date published: 2026-07-08T14:31:08.813Z
date modified: 2026-07-08T14:32:22.093Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Speicher & Teilen von Dokumenten

USU Integration
type: Article
description: Connect USU with awork to manage your awork licenses centrally and with a clear overview. Key Benefits and Use Cases Use USU as your central platform for managing your awork licenses: Increase the num
article body: Connect USU with awork to manage your awork licenses centrally and with a clear overview. Key Benefits and Use Cases Use USU as your central platform for managing your awork licenses: Increase the number of awork licenses and invite users with a single click from USU Invite existing USU users via email without having to manually enter their email addresses Deactivate and reactivate users in awork directly from USU Remove user licenses in USU with a single click How to Set Up the USU Integration Navigate to Applications in USU Click Add Applications in the top right Select awork from the list Sign in with your awork account when prompted Select the workspace you want to connect and grant USU access FAQ What is the USU integration? It connects USU (a tool for provisioning and user management) with awork so you can manage your awork licenses centrally. How do I set up the USU integration? Go to Applications in USU, click Add Applications , select awork , sign in to awork, and then select the workspace you want to grant access for. What can I manage with the integration? You can increase the number of licenses in awork, invite users, deactivate or reactivate users, and remove user licenses directly from USU.
date published: 2026-07-08T14:31:06.847Z
date modified: 2026-07-08T14:32:20.752Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

memtime Integration
type: Article
description: memtime helps you automate time tracking in awork . The app runs in the background, records your working hours, and makes it easier to book time to projects. Key Benefits and Use Cases Track your time
article body: memtime helps you automate time tracking in awork . The app runs in the background, records your working hours, and makes it easier to book time to projects. Key Benefits and Use Cases Track your time with less manual effort: Automatic time tracking in the background with the memtime app Active awork projects are available in memtime , so you can assign time to the right project Transfer tracked time to awork with a single click How to Set Up memtime Integration Create Accounts Create an awork account Download the memtime app Connect awork with memtime 1. Start the memtime app 2. Follow the instructions to sign in with your awork account Load Active Projects memtime automatically provides your active awork projects and notifies you when new projects become available. Start Time Tracking Start time tracking in memtime . Your working hours will be displayed in the overview and can be transferred to awork with a single click. FAQ How do I connect awork with memtime? Start the memtime app and follow the instructions to sign in with your awork account. Which awork projects are displayed in memtime? memtime automatically provides your active awork projects and notifies you when new projects become available. When will my working hours appear in memtime? Once you've started time tracking in memtime , your working hours will be displayed in the overview. How do I transfer tracked time to awork? After you've started time tracking in memtime , you can transfer your working hours to awork with a single click.
date published: 2026-07-08T14:31:06.755Z
date modified: 2026-07-08T14:32:20.686Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

n8n Integration
type: Article
description: n8n is an extensible open source platform for workflow automation that lets you integrate awork with apps and services without any coding knowledge . Key Benefits and Use Cases Use n8n to automaticall
article body: n8n is an extensible open source platform for workflow automation that lets you integrate awork with apps and services without any coding knowledge . Key Benefits and Use Cases Use n8n to automatically connect workflows between awork and your other tools. Automate data flows by connecting awork with other services and apps Work in both directions by pulling data from awork, processing it and forwarding it, or sending data back to awork Create workflows visually by setting up and connecting nodes in n8n's graphical interface How n8n Integration Works n8n uses nodes to connect awork with other services and apps. Nodes act as interfaces through which actions can be performed in both directions. Workflows are created by setting up nodes and connecting them to each other. You start with a trigger (start node) and then add nodes with the following actions . Supported actions in n8n for awork: Delete Get Head Options Patch Post Put [!NOTE] Tip: If you want the quickest way to get started, begin with the Community Node . If you need something more customized, use API calls with the HTTP Request Node . How to Use n8n Integration Create an n8n Account Sign up for an n8n account (n8n offers a 14 day free trial). Set Up the Integration To set up the n8n integration in awork , you have two options: Use the Community Node to add awork as a regular tool in n8n with pre built automations Use custom API calls with the HTTP Request Node if you need automations that aren't covered by the Community Node Option A: Install the Community Node 1. Go to Settings Community Nodes Install Enter in your n8n account 2. Enter the package name: 3. Find awork in your n8n workspace with all pre built automations 4. Start building your custom workflow Option B: Use the API with an HTTP Request Node 1. Click Add Workflow in your n8n account to start a new workflow 2. Decide when your workflow should start (for example, on a schedule or manually) 3. Add an HTTP Request Node to your workflow (details he…
date published: 2026-07-08T14:31:05.083Z
date modified: 2026-07-08T14:32:20.464Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Shift Integration
type: Article
description: Shift was built for people who manage multiple app and email accounts and therefore need to log in and out frequently. It offers numerous app integrations that help you work more productively. Key Ben
article body: Shift was built for people who manage multiple app and email accounts and therefore need to log in and out frequently. It offers numerous app integrations that help you work more productively. Key Benefits and Use Cases Use Shift with awork when you want a more efficient workflow for managing multiple accounts. Fewer logins and logouts when you manage multiple app and email accounts Work more productively thanks to Shift's app integrations Use awork directly within Shift after you connect your account How to Set Up the Shift Integration 1. Click Add in Shift 2. Select Add Application 3. Search for awork 4. Click on the awork logo 5. Enter a name and logo for your awork connection 6. When you're redirected to awork, log in with your regular credentials [!WARNING] Important: During setup, you'll be redirected to awork and will log in there with your regular credentials. Now you can use awork directly within Shift . FAQ Do I need my awork login credentials to set up the integration? Yes. During setup, you'll be redirected to awork and will log in there with your regular credentials. Where do I use awork after setup? After setup, you can use awork directly within Shift.
date published: 2026-07-08T14:31:04.104Z
date modified: 2026-07-08T14:32:20.331Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

OttoKit Integration
type: Article
description: OttoKit is an all in one automation platform that lets you seamlessly connect awork with your favorite tools to automate workflows and make your business processes more efficient all without any codin
article body: OttoKit is an all in one automation platform that lets you seamlessly connect awork with your favorite tools to automate workflows and make your business processes more efficient all without any coding knowledge. Use the OttoKit integration for awork to create simple if/then automations with triggers and actions. Key benefits and use cases OttoKit connects awork with a wide range of tools and works in both directions: Automate cross app workflows by triggering actions in other apps through events in awork (and vice versa) Create if/then rules with a trigger (the "if") and an action (the "then") Get started quickly with simple setup that requires no prior knowledge Available triggers and actions The OttoKit integration for awork offers the following triggers and actions . Triggers (events that start automations): Client Added Project Added Project Member Added Project Task Added Task Status Changed User Added Time Entry Updated New Time Entry Time Entry Deleted Project Task Deleted Actions (tasks that run after a trigger): Create a new project Create a new client Create a new project task Assign a user to a task How to use OttoKit with awork Set up the integration using a webhook in awork In the OttoKit documentation, you'll find instructions on how to add a webhook in awork. [!NOTE] If you don't have an account yet, sign up for OttoKit (a free version with essential features to get you started is available). Create and publish your workflow In OttoKit, select a trigger and an action, then click Get Connected Edit the pre selected trigger and action, set up the events, and adjust the settings as needed Review your settings and test the workflow to make sure everything works correctly When you're ready, set the workflow to Publish . Your automation is now active and can be tested in your awork workspace [!WARNING] Important: You must be logged in to the connected apps. To start completely fresh, click Create a new workflow , give it a name, and configure the workflow …
date published: 2026-07-08T14:31:04.013Z
date modified: 2026-07-08T14:32:20.263Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

Google Sheets Integration
type: Article
description: Use the awork add on for Google Sheets to import raw data from awork into your spreadsheets with just a few clicks. You control the import through a dedicated awork sidebar within Google Sheets. Main
article body: Use the awork add on for Google Sheets to import raw data from awork into your spreadsheets with just a few clicks. You control the import through a dedicated awork sidebar within Google Sheets. Main Benefits and Use Cases Import awork data into Google Sheets when you want to create analyses, reports, or custom views. Import raw data from awork directly into your open spreadsheet Choose which data types you want to import Update your data anytime by running the import again through the sidebar What awork Data Can Be Imported into Google Sheets? You can import the following raw data: Tasks Users Time Projects How to Set Up the Google Sheets Integration Installing the awork Add on 1. Open awork in the Google Workspace Marketplace 2. Click Install in the Marketplace Or install the add on directly from Google Sheets: 1. In your spreadsheet, go to Extensions Add ons Install add on 2. Search for awork in the Marketplace 3. Click Install The add on will now be set up for your currently logged in Google account. How to Load awork Data into Google Sheets Opening the awork Sidebar In Google Sheets, go to Extensions awork Open Sidebar . [!WARNING] Note: It may take a few seconds for the add on to appear in the Extensions menu and for the sidebar to load. Signing In to the awork Add on Sign in to the sidebar once with your awork account. [!WARNING] Important: Refresh the Google Sheets page after you've successfully signed in. If the sidebar disappears, open it again using Extensions awork Open Sidebar . Importing Data 1. In the sidebar, check the boxes for the data you want to load 2. Click Load data . The data will be automatically retrieved and displayed in separate spreadsheets. Tips for Working with Imported Data [!WARNING] Do not edit the automatically created spreadsheets. When you update, all changes in these spreadsheets will be overwritten. To work with your data safely: Use references and lookups to analyze and display the raw data in your own spreadsheets. How to Upd…
date published: 2026-07-08T14:31:02.818Z
date modified: 2026-07-08T14:32:20.197Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Workflows & Produktivität

helloHQ Integration
type: Article
description: Connect your project management in awork with your business processes in helloHQ (CRM, quotes, invoicing, and controlling) and keep both systems in sync throughout your entire project lifecycle. Key B
article body: Connect your project management in awork with your business processes in helloHQ (CRM, quotes, invoicing, and controlling) and keep both systems in sync throughout your entire project lifecycle. Key Benefits and Use Cases Use the helloHQ integration when you want to reduce duplicate data entry while improving data quality in your projects: Keep projects in sync across both tools by transferring project data from helloHQ to awork Use a shared project structure by syncing phases (lists) and tasks bidirectionally Support resource and capacity planning through synchronized assignments and (optionally) absences Transfer time entries for invoicing and controlling by syncing times tracked in awork to helloHQ Setting Up the helloHQ Integration The helloHQ x awork integration is activated by helloHQ Support. Request Activation from helloHQ Support 1. Send an email to: support@hellohq.io 2. Please provide the following information: 1. Your synchronization settings 2. Information about your workspaces (including your awork API key) 3. The setup confirmations listed below Synchronization Settings Should tasks and time entries be synchronized? Yes / No Should synchronization only go from awork to helloHQ? Yes / No Should absences be synchronized? Yes / No If yes: From which date should absences be synchronized? Workspace Information URL of your helloHQ workspace URL of your awork workspace awork API key Additional Information Has the old version of the helloHQ integration already been used? Yes / No Should the helloHQ project number be displayed in the awork project name? Yes / No Confirm Required Prerequisites Same email addresses: All team members use the same email address in both systems. Task type mapping: Task types in helloHQ correspond to activities in awork. Status value mapping: Status values match between both systems. Project templates in both systems: All project templates in helloHQ are also set up as project templates in awork. [!WARNING] Important: The helloHQ se…
date published: 2026-07-08T14:31:01.299Z
date modified: 2026-07-08T14:32:18.960Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Abrechnung & Agentursoftware

OS/ Agency Software Integration
type: Article
description: OS/ is the state of the art project controlling software for agencies and production studios of all sizes. With modern OS/ features like drag and drop project calculation, true labor costs, benchmarks
article body: OS/ is the state of the art project controlling software for agencies and production studios of all sizes. With modern OS/ features like drag and drop project calculation, true labor costs, benchmarks, forecasting, the overhead cost factor, and OS/ real time financial statements, companies of all sizes get a simple overview of their project and business profitability plus meaningful forecasts. OS/ & awork OS/ and awork are a truly magical duo of project controlling and project management. You can juggle multiple projects with ease, never lose track, and always stay in control of your financial success. Projects Once you've set up your OS/ awork integration (instructions), your OS/ projects are automatically created in awork and shared with your project team. Of course, all data like customer, title, start date, end date, and project team are transferred and updated with every change. Resources The awork time budget is taken directly from your OS/ calculation and constantly updated. This way you can always plan your projects and tasks in awork with current information, and your team always knows what resources are available to them. If you want, your project calculation is also transferred to awork. This means you can see how many resources you have in each project phase, plan even more precisely, and see exactly where you stand right now. Time Tracking Work hours can be logged directly in awork or via myOS/ using voice input and are immediately transferred to OS/. This lets your team work in one place while project management always has the latest information on effort and costs. Time tracking couldn't be easier. Of course, OS/ syncs your price list with awork, so your team can log their services directly and you can bill them. OS/ also syncs activities to awork. If you log time in awork for an activity that comes from OS/, it's automatically transferred to OS/. When you log time for a task that was synced from OS/ (recognizable by the small OS/ tag), the time is bo…
date published: 2026-07-08T14:30:59.909Z
date modified: 2026-07-08T14:32:18.469Z
language: de
publisher: Awork
author: Awork
article section: Integrationen für Abrechnung & Agentursoftware

awork Mobile App (iOS & Android)
type: Article
description: To use awork on the go, there's a dedicated app for both iOS and Android. Download it from your respective store: awork App in the App Store awork App in Google Play Store Having trouble downloading t
article body: To use awork on the go, there's a dedicated app for both iOS and Android. Download it from your respective store: awork App in the App Store awork App in Google Play Store Having trouble downloading the apps? Check out the official support articles for the App Store or Google Play Store. Is there an awork iPad app? There isn't a dedicated iPad app from awork. In principle, you can install the mobile iOS version on iPads, but it has far fewer features than the browser version of awork. Since the awork browser version runs perfectly on iPad, we recommend skipping the mobile app for iPads and using awork in your iPad's browser instead. ☝️ Tip: iPad OS, just like apps from the App Store, allows you to create app icons from websites on your home screen. So you can open awork in your browser and simply add it to your home screen. The awork mobile app includes the following features: Tasks Projects Notifications Search Primarily, the awork app on iOS or Android serves as a supplement to the web app. This means not all features from the web version are available on mobile. The mobile version focuses more on your own tasks, time tracking, and receiving and viewing notifications. Tasks The awork app lets you view tasks in list format, edit them, and quickly and easily create new tasks. You can view, create, or edit tasks in the first tab of the bottom navigation bar ( My Tasks ) or directly within a project. Task overview Create a new task View and edit task details Adjust task status Tag users in tasks/projects Task Overview The My Tasks section, the first tab in the bottom navigation bar, shows all tasks assigned to you in awork. Tasks are displayed here in list format. By default, tasks are separated into private and project tasks and grouped by project. You can customize this view. Group and sort your task list You can freely group and sort your tasks. To do this, pull the task list down slightly. The corresponding icon buttons will appear at the top. Click on them to cha…
date published: 2026-07-08T14:30:59.416Z
date modified: 2026-07-08T14:32:18.026Z
language: de
publisher: Awork
author: Awork
article section: Apps (Desktop & Mobile)

Helpful AI Tools
type: Article
description: Time is your team's most valuable resource. Especially in project based work, creating projects and tasks often needs to happen fast. The AI features help you save time. [!NOTE] You can find informati
article body: Time is your team's most valuable resource. Especially in project based work, creating projects and tasks often needs to happen fast. The AI features help you save time. [!NOTE] You can find information about awork AI Smart Project Assistant in a dedicated Help Center article here. Key Benefits and Use Cases When you need to move quickly, AI in awork gives you the perfect starting point. Start new projects in minutes with automatically suggested tasks Expand existing projects by generating new tasks with AI Make brainstorming easier to develop and refine ideas How to Use the AI Tools Create a New Project with AI 1. When creating a new project, navigate to the templates 2. Select Create with AI 3. Describe what kind of project you want to start (ideas, goals, requirements, constraints) 4. Click on Suggest Tasks 5. Review the suggested task list (including task descriptions) 6. If needed, add more context and generate an improved suggestion 7. When you're happy with it, click on Create Project [!NOTE] Tip: The more context you provide to the AI, the more precise the results will be tailored to your needs. Add New Tasks to an Existing Project You can also expand ongoing projects with new task lists using AI. 1. Navigate to your project 2. Create a new task list 3. Click on Create Tasks with AI at the bottom of the empty list 4. Describe the problem or what you're planning to do and click on Suggest Tasks 5. Review the suggested tasks 6. Click on Accept Tasks to add them to your project, or refine your input and try again Tips and Security Provide more context so the results become more precise Refine the suggestion by providing additional information if you're not satisfied yet Accept only when it's right [!NOTE] Please note: The AI function is based on Microsoft's Azure OpenAI. Like all your awork data, data created by the AI function is hosted in Microsoft data centers. We do not transmit data to other tools (such as OpenAI's ChatGPT). No data is shared with other se…
date published: 2026-07-08T14:30:59.135Z
date modified: 2026-07-08T14:32:16.913Z
language: de
publisher: Awork
author: Awork
article section: awork AI

Prompt Examples for awork AI
type: Article
description: awork AI has huge potential to simplify your project work. There are only a few things that AI can't solve, but the list of what's possible is nearly endless. To get you started with awork AI, we've c
article body: awork AI has huge potential to simplify your project work. There are only a few things that AI can't solve, but the list of what's possible is nearly endless. To get you started with awork AI, we've compiled the most commonly used prompts so far. Have fun prompting! Basic Examples for Agencies "Write a project update for my client." "Give me an overview of all my projects and tasks." "Move all future tasks in this project by 2 weeks." "Check if my design team has 30 hours of free capacity next week." "Which tasks are urgent for me this week?" Pro Examples for Agencies "Create a portfolio status of all active client projects for this week: progress, deadlines, risks, and recommended actions. Highlight everything with risk." "Create a client ready status email for client X from the current project: completed, in progress, risks, and next steps with dates. Keep it short and on brand." "Check team capacity for the next 2 weeks and suggest assignments for all unassigned or overdue tasks in this project. Consider roles, skills, and time off." "Move all milestones and dependent tasks from today by 5 working days. Update deadlines, resolve conflicts, and summarize the changes." "Draft a 1 page creative brief for the task 'Homepage Redesign' based on the latest meeting notes and project documents. Include goals, target audience, deliverables, and acceptance criteria." "Find tasks where my team is likely missing time entries this week, and suggest hours based on previous patterns. Prepare the booking for my confirmation." "Run a batch update for this project: Add the tag 'Q4 Campaign' to all tasks in the 'Launch' list, assign owners based on current workload, and set due dates this month." "Create the sprint plan for the next 2 weeks from the backlog: Select the top 15 by priority, estimate effort, set dependencies, and assign users." Proven Workflows Use Case: Project Summaries and Insights "Write a project update for my client." "Is this project at risk? Why?" "Can this pro…
date published: 2026-07-08T14:30:59.035Z
date modified: 2026-07-08T14:32:16.562Z
language: de
publisher: Awork
author: Awork
article section: awork AI

The awork Browser Extension for Time Tracking (Chrome & Arc)
type: Article
description: The awork browser extension lets you track time with just one click, no matter which tab you're on. All your data automatically syncs with your awork account to keep your workflow seamless. Switch bet
article body: The awork browser extension lets you track time with just one click, no matter which tab you're on. All your data automatically syncs with your awork account to keep your workflow seamless. Switch between tasks, tabs, and tools without losing track of your time. Browser Extension Details Time Tracking Options With the browser extension, you have access to all the essential time tracking features awork offers. The time you log gets transferred to your connected workspace in real time. The extension gives you these time tracking functions: Start and stop the timer for projects or tasks Pause the timer Discard the timer Set time as billable or non billable Default Project When you start the timer through the extension, your time automatically gets logged to a project or task you've selected. If you haven't picked a project, it'll use the default project you set up beforehand. To set your default project, click "Open settings" in the top right corner of the awork extension. From there, you can pick a project from your workspace. When you start the timer through the extension and don't have a project selected, your time will automatically be logged to your default project. Timer Integration With direct timer integration, you can display the classic awork timer in tools like Github, Pipedrive, MOCO, and helloHQ. You can stop, pause, or discard the timer right there. To show the timer in these tools, open "Settings" in the top right corner of the browser extension. You'll see all the tools where you can turn on this timer integration. Once you check a tool, the integration activates and you can use the awork timer on that tool's pages. Open Dashboard Use the "Open awork" button in the top right corner of the browser extension to jump straight to your connected workspace. Browser Icon Status The awork icon for the browser extension has three different color statuses that show you whether the extension is active: Gray awork icon: You're not logged into your awork account and…
date published: 2026-07-08T14:30:58.844Z
date modified: 2026-07-08T14:32:16.418Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Creating an Invoice
type: Article
description: Tracked time can be transferred to invoices via time reports. By clicking on the dollar icon and selecting Create invoice , you'll start a workflow to transfer your time entries to a new or existing i
article body: Tracked time can be transferred to invoices via time reports. By clicking on the dollar icon and selecting Create invoice , you'll start a workflow to transfer your time entries to a new or existing invoice in an integrated invoicing tool. Integrate an invoicing tool Here you can learn how to integrate one of the supported invoicing tools so you can use it here. New invoice vs. existing invoice draft You can either add the line items to an existing invoice draft or create a new invoice. Consolidating line items There are several options for how you can consolidate the time entries from your report into invoice line items: Groups = Line items : Only the group headings with the summed totals are transferred as invoice line items (only possible if the data in the time report is grouped) Totals = Line items: Only the totals of the line items are transferred as invoice line items (only possible if the data in the time report is summed up) Time entries = Line items: Each time entry is transferred as its own line item on the invoice Choose line item text and unit of measurement In this step, you can choose what should be displayed as the line item text on the invoice. Your options are: Project name Task name Username You can also decide whether the time should be transferred to the invoice in hours or days. One day is calculated as 8 hours. Adjust data and enter prices In the second to last step, you'll see each line item again and can edit them manually. You can make the following changes: Change the line item name Adjust the number of hours or days Delete a line item Change the order of line items Create a new line item For the line items, you'll need to enter the prices in this step. Mark time as invoiced and create the invoice In the final step, you can mark all time entries that have been transferred to the invoice as invoiced and create the invoice in your invoicing tool. You can now close the window or go directly to your invoicing tool.
date published: 2026-07-08T14:30:58.755Z
date modified: 2026-07-08T14:32:16.333Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

My Tracked Times
type: Article
description: What does "My Tracked Times" show? In the Times menu item, you'll find an overview of all the times you've tracked. There are three different views available here: My Day My Week My Times ☝️ Note: You
article body: What does "My Tracked Times" show? In the Times menu item, you'll find an overview of all the times you've tracked. There are three different views available here: My Day My Week My Times ☝️ Note: You can also view tracked time directly on the task. To do this, go to your task's detail view and click on the green "Accrued" button in the task KPIs (Due date, Planned, Accrued, Progress). A small window will open showing you all the times tracked so far for that task. You can find more information here. My Day Daily View The My Day view shows you all the times you've tracked today (or on another selected day). A circular progress bar at the top left fills up as you log time. The maximum value of the display is your weekly capacity divided by 5. Directly below that is a list of all times tracked for that day. Track Times with Click & Drag In the middle and right area, you'll see a timeline with the times of day. You can create new time tracking entries here using click and drag. With drag and drop, you can move times around and adjust the start and end times. The dashed lines indicate two things: 1. When you first opened awork on that day. 2. The current time Suggestions Based on Activity in awork To the right of your tracked times, you'll find suggestions ( Activity ) from awork showing which elements you might still want to log time for. These are based on completed tasks, times you regularly track, and so on. When you click on these, the window for creating a new time entry will automatically be filled in with the information, and you can save it. If you don't want to receive these suggestions, you can hide them in your account settings (accessible through the user menu in the top right of the screen). Track Times from Calendar Events You can integrate your Google, Apple, or Microsoft calendar on the right using the calendar icon. Your appointments will then be displayed in the timeline, and you can add a new time entry with a single click on an appointment. Here you…
date published: 2026-07-08T14:30:58.460Z
date modified: 2026-07-08T14:32:15.529Z
language: de
publisher: Awork
author: Awork
article section: Zeiterfassung

Using awork Connect as an External User
type: Article
description: 🪢 Want to invite your external users and collaborate with them? Then check out the awork Connect article here. Getting Started & Invitations How does awork Connect work? With awork Connect, a person
article body: 🪢 Want to invite your external users and collaborate with them? Then check out the awork Connect article here. Getting Started & Invitations How does awork Connect work? With awork Connect, a person gets access to a project from another workspace. The invited person is added as an external user and will then see the shared project in their workspace. The requirement is that a workspace exists. If not, one can be created for free. The invitation also provides the person with information about using awork Connect and the next steps. Accepting an invitation External people receive an invitation link via email. If they already have an awork account and workspace, the shared project will appear there directly. If they have multiple workspaces, they'll need to choose which one the project should be displayed in this decision cannot be reversed later. If a change becomes necessary, the admin can remove the external person and invite them again. However, this is only recommended if the person hasn't been heavily used yet (for example, assigned to tasks) otherwise that data will be lost. Usage & Plans Basic Connect Plan External people without an active awork subscription automatically receive the Basic Connect Plan. This is free and includes almost all functions of the Basic tier the Data Importer is currently excluded. You can have as many external projects as you want, but can only create one of your own. If you need more projects, you can start a 14 day trial of the Professional Plan. After the trial ends, you can either switch back to the Basic Connect Plan or purchase a paid subscription. Trial version or previous subscription If an external project is shared and the invited person has already used the 14 day trial or had a subscription before, the project cannot be used directly in the old workspace. In this case, there are two options: either the person creates a new workspace on the free Basic Connect Plan, or they purchase a paid subscription in the old workspace. …
date published: 2026-07-08T14:30:54.443Z
date modified: 2026-07-08T14:32:10.310Z
language: de
publisher: Awork
author: Awork
article section: awork Connect